This guide explains how to copy the specification of accounts from one company to another in Netvisor using the specification of accounts copying tool. Usage requires the accountant role. 

With the specification of accounts copying tool, you can copy the specification of accounts from one company to another. You can open the view by selecting the company name from the company menu > Specification of accounts copying.

  • You can copy the specifications of accounts of your managed companies as well as Netvisor's ready-made default specification of accounts templates.
  • Use the tool when you want to edit, for example, account names and you already have the desired chart of accounts built for some company.
  • Do not use the tool if the wrong chart of accounts was selected when establishing the company. In such cases, the company must be re-established.
  • Make sure that the language selections of the company to be copied are in the same order as in the company to which you are copying. Otherwise, language translations will not be copied correctly to the specification of accounts.


1/3 Select the specification of accounts to be copied

Proceed as follows when selecting the specification of accounts to be copied:

  1. Select one of the following as the specification of accounts to be copied:
    • the specifications of accounts of your managed companies
    • Netvisor's ready-made default specification of accounts templates.
  2. Check at the top of the page that the selected specification of accounts to be copied and the target company are shown correctly.
  3. Make sure that the specification of accounts is copied for use in the active company:
    • change the target company by changing the active company via the company menu.
  4. When the specification of accounts to be copied and the target company are correct, proceed to the second phase with the green button at the bottom of the page.



2/3 Allocating accounts

Proceed as follows when allocating the accounts:

  1. Check the view:
    • on the left side you can see the current accounts and groups of the target company
    • the accounts of the new specification of accounts to be copied must be allocated to these existing rows.
  2. Use automatic allocating:
    • automation pre-allocates rows whose number and name match
    • automatically allocated rows are shown in green and have a small checkmark in front of them.
  3. Fill in the missing allocations:
    • fill in the empty spots
    • check all conflicting information, which is shown in yellow.
  4. If you do not want to copy a certain account:
    • select "Do not copy account from source" from the list on that row
    • note that this option is available on rows that the system has not automatically allocated.

Automatically allocated rows are shown in green and have a small checkmark in front of them.



 Conflicting information is shown in yellow.

If an account is not to be copied, select the account from the list "Do not copy account from source". The selection will be visible for rows that the system has not automatically allocated.

Saving as in progress

Proceed as follows if the case remains in progress:

  • save the allocated rows
  • continue allocating later from the same view.

Canceling

Proceed as follows if you want to cancel the copying function:

  • return to the previous view using the red button.

Copying

When all rows are allocated, the specification of accounts is ready to be copied for use by the target company and the copy button is activated. Perform the copying by clicking the copy button.

 



 3/3 Summary

After copying, you will see a summary of the copying and account allocating performed. The view also shows what was left un-copied.

You can view the company's specification of accounts by selecting Financial management > Settings > Accounting settings > Specification of accounts.

Frequently asked questions

How does copying work if there is an account in the target list that is not in the source list? Will the account be removed from the target list as a result of copying?

Answer: If the account has no entries, the account will be removed from the target list as a result of copying. If the account already had an entry or entries, the copying must address which new account this account will be linked to. Alternatively, before copying, the account must be manually added to the target company's specification of accounts.

Can the copying tool be used if the company already has vouchers?

Answer: Copying is possible even if there are already vouchers in the company.

I have established a company with the wrong company form or chart of accounts. Can this tool fix the situation? 

Answer: The tool is not suitable for situations where the wrong chart of accounts was selected when establishing the company. In such cases, the company must be re-established. If this happens, support must be contacted to remove the old company from the background. The Service cannot have two companies with the same business ID. 

Does the copying tool take into account the visibility of accounts? 

Answer: Yes. If the account to be copied is hidden in the source specification of accounts, it will also be hidden in the target specification of accounts.

Specification of accounts copying results in an error with the message "Processing of specification of accounts copying failed. Check the selected values and try again." What should I do? 

Answer: Check if there is a same account in use in both the source and target list and if this account is being allocated to a different account. The copying tool does not allow copying if the same account is in both the source and target list and allocating is not being done reciprocally for this account. Allocate the same account to the same account and, if necessary, manually transfer the account balance to a different account after copying if you want to use a different account in the future. 

Can the specification of accounts copying be used if 5-digit accounting accounts have been used in the source company?

Answer: Yes. These accounts will be copied to the target company's specification of accounts.

Keywords

Netvisor, specification of accounts, specification of accounts copying, specification of accounts copying tool, chart of accounts, accountant role, account allocating, specification of accounts copying summary, accounting accounts, 5-digit accounting accounts

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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