CONTENT
- Add new holiday calculation method
- Employee holiday settings
- Holiday calculation opening balances (accruals, taken and paid)
- Checking and updating the salary model
- Formatting the salary model
- Holiday calculation features
If salaries have already been calculated in Netvisor without holiday calculation, a suitable time to implement holiday calculation is when the previous month has been completed and the payroll for the next month has not yet started.
Add new holiday calculation method
The holiday calculation method includes holiday calculation salary types and formulas for calculating holiday pay and bonus. You can add new holiday calculation methods by copying a ready-made template from Netvisor's calculation method templates and edit them to suit the company's needs. Additionally, you can copy an already prepared holiday calculation method from another company you manage.
Help: Adding a new holiday calculation method
Employee holiday settings
Add holiday accrual rules, holiday calculation method, holiday percentage, and if necessary, the employment condition for employees. Setting the holiday calculation method is easily done through the mass function on the Holidays management page by selecting employees and choosing "Handle x selected".
Help: Holiday rights management
Holiday calculation opening balances (accruals, taken and paid)
The starting situation for holiday calculation is easiest to enter from the Holiday pay debt page for each employee via the "All information" link, where you can enter accrued holidays as well as taken and paid ones on the same page. The Holiday accruals page should define the starting situation for calculating holiday days and euros. Holiday accruals can save the employee's holiday accruals from all holiday credit years. After that, holiday accrual continues in Netvisor based on payroll data.
Taken and paid holidays are entered on their own tab for past months. Holiday accruals and taken and paid holidays form the employee's holiday information, based on which holidays are handled and paid in payroll. Paid holiday pays can be entered into Salary history information, in which case paid holiday pays and bonuses appear on the employee's payslip.
If holiday calculation is based, for example, on the average hourly earnings or average daily pay holiday calculation method, the earnings for the holiday credit year affecting holiday pay and bonus calculation should be saved in Salary history information. (Salaries > Settings > Payroll settings > Salary history information)
Saving the balances of untaken and unpaid holidays is not enough; the total accrual is saved annually in the Holiday accruals view. When the accrual euros and days for the holiday year are saved, the used/paid holidays are saved in the Taken and paid view. This way, the total accrual per holiday credit year is correct, and the "Cumulative situation" column in the Holiday pay debt view shows the balance of holidays still to be taken.
Holiday accruals are also used when calculating Accrual changes if there is a change in previous holiday accruals, for example, after the employment has lasted one year. The more accurately the starting data for holiday calculation is entered, the better it can be utilized when making accrual changes. For this reason, we recommend entering holiday information monthly. If the information is entered cumulatively for holiday credit years, automatic accrual change cannot be used.
HolidayKTA or HolidayKPA calculation salary types considered in earnings
For each holiday credit year, accrued and taken holidays are defined monthly for each employee. This is especially important, for example, for the calculation of holidayKTA and KPA, so that the program can form the correct coefficients.
For HolidayKTA calculation, "Salary types considered in earnings" must be entered into the program so that the holiday price can be calculated. The salary type "Calculated earnings from the holiday credit year" is used for HolidayKTA calculation. This salary type can be linked to the salary model with the formula "fixed number 1" so that earnings used in HolidayKTA calculation can be entered into Salary history information.
Another option to add earnings used in HolidayKTA calculation is to enter paid payslips into Netvisor in the payroll process for each pay period, which are marked as paid. This way, the program gets information about the earnings from which HolidayKTA is calculated.
Checking and updating the salary model
When a new holiday calculation method is added to Netvisor, the program automatically adds new salary types paying the holiday calculation method to the salary model's Cash salary formula. These include, for example, "Holiday pay (Monthly salaried)" and "Holiday bonus (Monthly salaried)". If new holiday calculation methods are implemented later, the salary types must be manually added to the Cash salary formula to be paid on the payslip.
Old holiday calculation salary types in the "Holidays and absences" group of the salary model should no longer be used for paying holiday pays. These include, for example, "Holiday pay" and "Holiday bonus". The settings for these old salary types are changed so that they can no longer be selected for the payslip or form accounting entries.
In the salary type settings, the checkmark is removed from "Calculation: Included by default in calculation". This setting stops the calculation of old holiday calculation formulas, but the salary types remain reportable. Similarly, new salary types and formulas are brought to the salary models with holiday calculation methods.
Help: Updating the salary model
Formatting the salary model
When new holiday calculation is implemented, also update the formatting of salary models so that the payslip is pleasant for the employee to read. With the reform, salary types related to holiday calculation are added to the salary models, which by default are visible on the payslip first
The formatting of salary models is set from the view Salaries > Payroll > Salary model management > Select salary model > Formatting tab
Holiday calculation features
| Employment condition | An employment condition (14 days or 35h rule) can be selected for the employee, which determines when a month is considered a full holiday credit month, from which holiday days accrue according to the selected holiday accrual rule. The employment condition can be set from the employee's information or holiday rights management in mass. |
| Duration of employment | The duration of the employee's employment can affect the number of holiday days accrued in a month and the holiday percentage used. This is done using holiday accrual rules. |
| Holiday accrual | Holidays accrue according to the selected holiday accrual rule if the selected employment condition is met for the month. New accruals are calculated on the Holiday accruals page. Accruals can be edited if necessary before forming the accrual entry. |
| Amount of holiday pay and bonus | The calculation of the value and accrual of employees' holiday pay and bonus is done through Holiday calculation methods set for the employee. Multiple holiday calculation methods can be given to employees, and the prices of days are calculated per calculation method, for example, separately for monthly salary and commission. |
| Taking holidays | The employee sees the holiday days available to be taken in the time entry and can record their holidays themselves. Holidays are processed/paid in the payroll process for the respective pay period. If there are days to be taken from multiple holiday credit years, the program records the holiday days as taken starting from the oldest accrual. |
| Paying holidays | In the payroll process, holiday days and bonus days to be paid on the pay period can be given separately. The prices of days are formed based on the employee's holiday calculation method formulas. If the holiday days to be paid are from multiple holiday credit years, the program pays them starting from the oldest accrual. |
| Accruals | New holiday accruals are calculated in Holiday accruals. If the new accrual information differs from previous accruals (for example, when the holiday calculation method changes) causing a need for correction in accruals, the program suggests an Accrual change need. |
| Accrual changes | When forming holiday accruals, the user is notified of the need for accrual changes and can see the proposal/preview of the change need. Read more about Accrual changes. |
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