Pay Period-Specific Entry Rows e.g. Lunch Vouchers

This guide describes how an employee can report pay period-specific information, such as the number of lunch vouchers or one-time bonuses, to the payroll accountant through the Working hours entry function. Additionally, it instructs on creating the necessary salary types and calculation formulas for handling this information in payroll.

CONTENT

• Pay period-specific entry rows and handling
• Creating pay period-specific entry row and salary types used in calculation
  • Creating pay period-specific entry row (Lunch vouchers on pay period salary type)
  • Creating salary types (Value of a lunch voucher and Furnishing meal service deduction salary types)
  • Linking salary types to each other and to the calculative salary type of the salary model
  • Example of a payslip
• Frequently asked questions

Pay period-specific entry rows and handling

Pay period-specific entry rows are visible in the table at the bottom of the Working hours entry function.

Working hours > Working hours > Working hours entry

1. Add new rows from the green plus (+) sign.
2. Delete rows from the red cross.

Pay period-specific entries are automatically considered in the employee's next generated payslip during the "Check selected pay criteria" phase. If pay period-specific entries are added for a month earlier than the current one, the entries are also considered in the next generated payslip.

Pay > Payroll > Payslips and periods > click the desired pay period and select employee > Check selected pay criteria

Creating pay period-specific entry row and salary types used in calculation

Netvisor's ready-made salary model templates include the Furnishing meal service deduction salary type, Value of a lunch voucher salary type, and Lunch vouchers on pay period salary type. If these salary types are not found in the Company-specific salary types function, create the salary types used in calculation so that the deduction can be automatically handled in payroll.

Creating pay period-specific entry row (Lunch vouchers on pay period salary type)

Pay > Payroll > Salary model management > Company-specific salary types > Add new salary type

1. Select "deductions" as the salary type group.
2. Select "pay period-specific entry" as the source.

Creating salary types (Value of a lunch voucher and Furnishing meal service deduction salary types)

Pay > Payroll > Salary model management > Company-specific salary types > Add new salary type

1. Create the Value of a lunch voucher salary type by selecting "deductions" as the group and "payroll settings" as the source.

Pay > Payroll > Salary model management > Company-specific salary types > Add new salary type

2. Create the Furnishing meal service deduction salary type by selecting "deductions" as the group and "user's formula" as the source.
3. Select the income type according to the company's handling for the salary type.
4. Set the accounting posting rules.

Linking salary types to each other and to the calculative salary type of the salary model

For handling the deduction on the payslip, salary types must be linked to each other with a formula. In this guide, the deducting salary type on the payslip is the Furnishing meal service deduction salary type.

Pay > Payroll > Salary model management > click the desired salary model > Salary type formulas > Link salary type to salary model > Furnishing meal service deduction > Link

Save the calculation formula for the Furnishing meal service deduction salary type, using the previously created salary types "Value of a lunch voucher" and "Lunch vouchers on pay period":

1. Add three new rows under the Salary type formula heading from the green plus (+) sign.
2. Select the salary type and "Lunch vouchers on pay period" salary type for the first row.
3. Select the calculation and multiplier (*) sign for the second row.
4. Select the salary type and "Value of a lunch voucher" salary type for the third row.

Link the Furnishing meal service deduction salary type to the calculative salary type of the salary model according to its nature, whether it is, for example, a fringe benefit or a deduction from net pay. User guide: Adding a ready-made salary type to another salary model

Once the formula for the Furnishing meal service deduction is saved and the salary type is linked to the calculative salary type formula, save the Value of a lunch voucher in the payroll settings.

Example of a payslip

In the Working hours entry function, the amount of 15 was saved on the Lunch vouchers on pay period entry row. The value of a lunch voucher was set to 11.00 in the payroll settings, resulting in a deduction amount of 165.00 according to the calculation formula for the Furnishing meal service deduction salary type.

Frequently asked questions

How do I report the number of lunch vouchers to payroll?
You can report the number in the table at the bottom of the Working hours entry function using the "Lunch vouchers on pay period" entry row.

When do the details reported in Working hours entry transfer to pay?
The entries are automatically considered in the next generated payslip during the "Check selected pay criteria" phase.

What do I do if the necessary salary types are not found in my company?
You can create new salary types (such as Value of a lunch voucher or Furnishing meal service deduction) on the "Company-specific salary types" tab in Salary model management.

Keywords: Working hours entry, pay period-specific entry, lunch vouchers, furnishing meal service deduction, salary type, calculation formula, payroll

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