This guide covers the monthly processes of payroll. The instructions include forming and paying payslips, making earning payment reports and separate notifications, calculating employer's contribution accruals and holiday accumulations, as well as forming, reporting, and paying settlements.

Table of contents

Form payslips and pay salaries

  1. Go to the pay period. You can go to the pay period by selecting Pay > Payroll > Payslips and periods and drilling down from the pay period dates. (Detailed instructions: Pay periods)
  2. Check the salary bases of the employees. (Detailed instructions: Payroll process and Salary base management)
  3. Form payslips. (Send for approval if necessary, if Salary approval function is used in the company.)
  4. Edit the formed payslips if needed.
  5. Mark the slips as processed.
  6. Send the slips to the employees by selecting "Send to printing service" or "Send to e-salary service".
  7. Transfer salaries for payment by selecting "Transfer for payment" or "Mark selected as paid".
  8. Check the voucher details from the voucher preview, such as cost centers, and form salary vouchers by selecting "Form voucher for selected". (Detailed instructions: Checking salary voucher)
  9. Finally, select "Finalize process" when all slips are ready (finalization automatically creates a new pay period in the pay period list).
  10. Proceed to pay salaries. You can proceed to pay salaries by selecting Pay > Payroll > Pay salaries. (Detailed instructions: Payment view)
 NOTE! Proceed to handle employer's contribution accruals and holiday pay accruals as well as settlements only when the salaries of all pay periods, whose salary payment date falls within the calendar month being processed, have been paid

 

Earning payment report and separate notification

The earning payment report must be submitted no later than the fifth calendar day after the payment date. The employer's separate notification is submitted monthly, no later than the 5th day of the calendar month following the salary payment month.

Detailed instructions can be found here: Making earning payment report and Employer's separate notifications

 

 

Calculate employer's contribution accruals and form accrual voucher

  1. Go to monthly obligations. You can go to monthly obligations by selecting Pay > Payroll > Obligations > Monthly obligations > Select the month to be processed.
  2. Form the accrual voucher from the "Settlement points" heading. Ensure the date of the voucher and the basis of calculation and form the voucher from the "Form voucher" button.

Detailed instructions: Monthly obligations

 

 

Calculate new holiday accumulations

  1. Go to holiday accumulations. You can go to holiday accumulations by selecting Pay > Holidays > Holiday management > Holiday accumulations.
  2. Press the "Calculate holiday accumulations" button from the top right corner of the "Holiday accumulations" section.
  3. Check the holiday accumulations and edit manually if needed.
  4. Preview and form the holiday accrual voucher. Ensure the date of the voucher and form the voucher from the "Form holiday accrual voucher" button.

Detailed instructions: Holiday accumulations

 

 

Form, report, and pay settlements

  1. Proceed to create the necessary settlements. You can proceed to settlements by selecting Pay > Payroll > Obligations > Settlements or Financial management > Company obligations > Payroll obligations > Settlements.
  2. Form a new settlement by pressing the "New settlement" link (do this for each necessary settlement point type).
  3. Ensure that the settlement period is correct (according to how often your company makes the settlement).
  4. Press the "Fetch settlement rows from payroll" button.
  5. Press the "Save settlement" button.
  6. Press the "Unreported" link from the created settlement and in the opened window press the "Acknowledge settlement as reported" button.
  7. If the settlement also needs to be paid, press the "Pay" link from the created settlement row, which transfers the settlement to the payment view.
  8. Perform these actions (steps 1-7) for each necessary settlement point (membership fees, garnishments, etc.).
  9. Proceed to pay settlements. You can proceed to pay settlements by selecting Pay > Payroll > Pay salaries. (Detailed instructions: Payment view)

Detailed instructions: Forming settlements

Frequently asked questions

How do I form payslips and pay salaries?

Payslips are formed and paid in the pay period. The process includes checking salary bases, forming slips, marking as processed, sending to employees, transferring for payment, forming salary voucher, and finalizing the process. Salaries are paid in the "Pay salaries" view.

When are the earning payment report and separate notification given?

The earning payment report must be submitted no later than the fifth calendar day after the payment date. The employer's separate notification is submitted monthly, no later than the 5th day of the calendar month following the salary payment month.

How do I calculate employer's contribution accruals?

Employer's contribution accruals are calculated in the "Monthly obligations" view. Select the month to be processed and form the accrual voucher from the "Settlement points" heading.

How do I calculate new holiday accumulations?

Holiday accumulations are calculated in the "Holiday accumulations" view by pressing the "Calculate holiday accumulations" button. After this, you can check the accumulations and form the holiday accrual voucher.

How do I form, report, and pay settlements?

Settlements are formed in the "Settlements" view. Create a new settlement, fetch settlement rows, save, and acknowledge the settlement as reported. If the settlement is paid, transfer it to the payment view from the "Pay" link.

Keywords

payroll, payslip, pay period, pay salaries, earning payment report, separate notification, employer's contribution accrual, holiday accumulations, holiday accrual, settlements, monthly obligations.

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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