Monthly Obligations

CONTENT

• Basis of calculation
• Settlement points
• Open/Lock month
• Frequently asked questions
• Permissions

This help article covers the monthly obligations view, where a voucher is created for payroll side costs. It provides instructions for checking the basis of calculation and settlement points, creating the voucher, and locking and opening the month.

You can open the view or perform the function by selecting Payroll > Payroll > Obligations.

Monthly obligations are displayed annually and monthly. 

1. Click the name of the month, which serves as a link to the "monthly tracking view".
2. Check that the data is correct.
3. Create the voucher.

Basis of calculation

"Basis of calculation" section displays all payslips that are in "paid" status, and whose payment date is in the respective month. Based on these payslips, a voucher is created for payroll side costs.

1. Click the employee's name to see the details of the payslip.

Settlement points

Settlement points section creates a voucher for payroll side costs. In the Basis of calculation  section, the payroll amount is displayed for those employees who have been added to the respective settlement point and have been calculated a pay that is subject to side costs. The "Percentage"  is retrieved from the settlement point settings, under "insurance percentage". The Payable amount  column shows the calculated accrual amount. Read more about settlement points and their settings.

1. Open a list of the company's side cost settlement points from the plus sign next to the Settlement points heading.
2. Specify the date of the voucher in the "side cost accrual voucher date" field.
3. Click the "create voucher" button. The voucher is created according to the displayed amounts and the postings defined for the settlement points.

Open/Lock month

The lock is applied until the end of the processed payment month. The lock also applies to pay periods within the payment month, even if the payment date of the payslips is in the following month. If the voucher already belongs to a locked month, opening the period is not possible. Read more about locks in the Payroll locks guide.

1. Once the voucher is created, lock the period using the "lock month" button.
2. Use the "open month" button if you want to delete the voucher created in the view and open the view again for editing.

Frequently asked questions

Why is the latest month not visible in the monthly obligations list, even though pays have already been calculated for that payment month?

You can make the month visible in monthly obligations by establishing a pay period for that month. Simply having the payslip payment date fall within the month does not yet bring the new month into view.

How are calculation targets determined on the side cost accrual voucher?

The side cost accrual voucher follows the allocation curve of the payslips.

Permissions

Make sure that the user handling obligations has the payroll accountant role (P) and in payroll function-specific rights the "all rights" profile.

Keywords: monthly obligations, side costs, voucher, basis of calculation, settlement points, insurance percentage, side cost accrual, lock month, open month, payroll locks, pay period, allocation curve, permissions, payroll accountant

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