Company-Specific Holiday Calculation Salary Types

This guide covers the management of salary types for holiday calculation methods, defining their postings and income types, and formatting the payslip layout. The guide also advises on the necessary access rights to perform these functions.

CONTENT

• Holiday calculation methods salary types in company-specific salary types
• Adding postings and income type to salary types
• Formatting payslip layout
• Access rights

When a new holiday calculation method is created for a company, the program automatically creates the necessary salary types for holiday calculation. Each holiday calculation method has its own Holiday pay and Holiday bonus salary types, which are used on the payslip for their payment.

All Holiday pay and Holiday bonus salary types must have bookkeeping postings and the income type required by the Income Register added.

Holiday pay accrual is recorded in Holidays management view as an expense in bookkeeping and as holiday pay debt on the balance sheet. When holidays are paid, the holiday pay debt formed in bookkeeping is reversed. This directs the expenses of holiday pay accrual in bookkeeping to the correct calculation targets based on the Allocation curve of the payslip for the holiday earning month. Thus, the calculation targets at the time of payment do not affect the expense entries. Read more about handling holiday pay in bookkeeping.

Holiday calculation methods salary types in company-specific salary types

Pay > Salary model management > Company-specific salary types > Holiday calculation methods salary types tab

1. View the salary types for holiday calculation methods added to the company on their own tab.
2. Note the Holiday calculation method column, which shows to which holiday calculation method the salary type belongs.
3. Drill down to the desired holiday calculation method by clicking the name of the calculation method.

4. Check the formulas for salary types on the Salary types formulas tab under the heading "Holidays and absences".

Adding postings and income type to salary types

Pay > Payroll > Salary model management > Holiday calculation methods salary types

1. Click the name of the desired salary type to edit its settings.
2. Edit the following information as needed:
   • Salary type number
   • Name (in Finnish, English, Swedish)
   • Group
   • Payroll list group
   • Source
   • Unit
   • Income type
   • Selection whether the salary type is displayed in reports or not
   • Bookkeeping postings
   • Calculation target source

Formatting payslip layout

The salary types for holiday calculation methods are visible by default on the payslip. When holiday calculation methods are implemented, the information related to Holiday pay and Holiday accrual salary types is also visible to the employee on the payslip.

Pay > Payroll > Salary model management > select the desired salary model > Formatting tab

1. Define in the view which salary type rows are displayed on the payslip.
2. Select the desired formatting (bold, uppercase, or framed).
3. Hide the salary type from the payslip by removing the selection from the "Visible" field.
4. Note that hidden salary types are still visible on the payslip "Payroll accountant view" tab.

Access rights

1. Ensure you have the Payroll accountant role.
2. Check that there is read or edit access from Payroll Function-specific rights to Management > Salary models, types, and holiday calculation methods.

Frequently asked questions

What salary types does creating a holiday calculation method produce?
The program automatically creates its own Holiday pay and Holiday bonus salary types for each holiday calculation method.

What information must be added to holiday calculation salary types?
Bookkeeping postings and the income type required by the Income Register must be added to all Holiday pay and Holiday bonus salary types.

How can I hide holiday calculation rows from the employee's payslip?
You can hide rows by going to the Formatting tab in salary model management and removing the selection from the "Visible" field for the specific salary type.

How does holiday pay accrual affect bookkeeping?
It is recorded as an expense and holiday pay debt. When paid, the debt is reversed, and expenses are directed to the correct calculation targets based on the earning month's allocation curve.

Keywords: holiday calculation, salary types, company-specific salary types, holiday pay, holiday bonus, posting, income type, payslip formatting, access rights, holiday pay debt, payroll

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