This help article explains how to use EAN codes for product identification and storage in Netvisor. EAN codes help with automatic product identification in transaction handling, which reduces user errors.

You can use an EAN code and a barcode reader in Netvisor in the following situations:

  • product registry product search
  • sales offer
  • sales order
  • sales invoice
  • purchase order
  • stock transaction

CONTENTS

EAN code

The EAN code is a numerical series used for product identification.

You can save the barcode on the product card as follows:

  1. Go to the product card.
  2. Select the EAN code field by clicking the field.
  3. Read the barcode with the barcode reader, after which the numerical series is automatically filled into the field.

In Netvisor, the barcode is a feature of extended product management that can be utilized in transaction handling with real-time ajax search as follows:

  • product registry product search
  • sales offer
  • sales order
  • sales invoice
  • purchase order
  • stock transaction

The system searches for the correct product name based on the barcode saved on the product card when you read the code with a barcode reader for the transaction.

After this, you only need to confirm the product on the transaction row.

This feature prevents user errors so that incorrect product names are not accidentally brought to the transaction in manual search. For example, creating sales dispatches is done without errors using barcodes when handling a larger product registry or when product names are very similar, such as common model variations.

Barcode standards supported in Netvisor

Netvisor supports the following barcode standards in 1D format (drawn linearly):

  • EAN8
  • EAN13
  • EAN13 + EAN2
  • EAN13 + EAN5
  • Code 128

In 2D format (drawn as a matrix), the following is supported:

  • QRCode

Using a barcode reader

The barcode reader should be connected to the workstation as an extension of the keyboard. This means that the functionality of the barcode reader does not depend on the compatibility of the Netvisor service, but on the support of the user's own workstation device for the barcode reader.

Saving a barcode when adding a new product

You can add a product and save the barcode, for example, as follows: select Products > New product from the menu.

 

The product card has two fields for barcodes:

  • Primary
  • Secondary

In transaction handling, the product can be searched with either code, but the code saved in the primary field is always printed on the stock order printout.

Saving a barcode for an existing product

You can save a barcode for an existing product as follows:

  1. Select Products > Product listing.
  2. Search for the desired product.
  3. Select the update button.
  4. Go to the product card by clicking the product name.
  5. Open the Edit basic information tab on the product card.
  6. Save the barcode in the barcode field on the product card (primary or secondary).

Barcodes for an existing product can be found on the "Edit basic information" tab of the product card saved in the product registry.

Searching with a barcode in transaction handling

1. Product registry product search

The system automatically filters the correct product into the product listing with the code when it is read with a barcode reader into the search field.

2. Sales transaction

Read the barcode into the product field in the sales transaction (for example, on a sales invoice).

The information shown in the image below appears on the invoice row. Then provide the correct quantity.

3. Purchase order

Read the barcode on the purchase order.

Select the product from the list for the purchase order row.

4. Stock transaction

Printing a barcode on stock order printout

The stock order is printed from the stock transaction page button "Print picking list". The stock row must be saved beforehand.

Proceed as follows to display the barcode on the stock order printout:

  1. Go to the stock transaction page and make sure that the stock row is saved.
  2. Select the "Print picking list" button.
  3. Answer the system question about hidden information:
    • Barcode drawing is hidden by default.
    • Remove the checkmark from the barcode option to display the barcode on the printout.
  4. Select the form button to start printing.

Printing is successful from the form button. The barcode is drawn on the printout as shown in the image below:

Frequently asked questions

Question: What is the EAN code used for in Netvisor?
Answer: The EAN code is used for product identification and storage on the product card. In transaction handling, the system searches for the correct product name based on the barcode saved on the product card when you read the code with a barcode reader.

Question: In which Netvisor functions can I search for products with a barcode?
Answer: You can search for products with a barcode in the product registry product search, sales offer, sales order, sales invoice, purchase order and stock transaction.

Question: How do I save a barcode for a new product?
Answer: Add a product, for example, by selecting Products > New product, go to the product card and save the barcode in the primary or secondary barcode field on the product card by reading the code with a barcode reader into the EAN code field.

Question: How do I add a barcode to an existing product?
Answer: Select Products > Product listing, search for the product, select the update button, click the product name and open the Edit basic information tab on the product card. Save the barcode in the barcode field.

Question: Which barcode is printed on the stock order printout?
Answer: The stock order printout always shows the barcode saved in the primary barcode field on the product card.

Question: How do I display the barcode on the stock order printout?
Answer: Print the picking list from the stock transaction page button "Print picking list", remove the checkmark from the barcode option in the hidden information and select the form button. After this, the barcode is drawn on the printout.

Question: Which barcode standards does Netvisor support?
Answer: Netvisor supports EAN8, EAN13, EAN13 + EAN2, EAN13 + EAN5 and Code 128 codes in 1D format and QRCode in 2D format.

Keywords: EAN code, barcode, product card, barcode reader, transaction handling

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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