This help article discusses how to use EAN codes for product identification and storage in Netvisor. EAN codes assist in automatic product identification during transaction handling, reducing user errors.

CONTENTS

EAN code

The EAN code is a numerical series used for product identification. The barcode can be read onto the product card by clicking the cursor into the EAN code field and then reading the code with a barcode reader.

In Netvisor, the barcode is a feature of extended product management that can be utilized in transaction handling with real-time ajax search as follows:

  • product registry product search
  • sales offer
  • sales order
  • sales invoice
  • purchase order
  • stock transaction

This means that the system can find the correct product name based on the barcode saved on the product card when it is read with a barcode reader for the transaction.

After this, the user only needs to confirm the product on the transaction row.

This feature is primarily designed to prevent user errors, so that incorrect product names are not accidentally brought to the transaction in manual search. For example, creating sales dispatches is conveniently done without errors using barcodes, especially when handling a larger product registry or when product names are very similar, such as model variations commonly.

Barcode standards supported in Netvisor

In 1D format (drawn linearly)

  • EAN8
  • EAN13
  • EAN13 + EAN2
  • EAN13 + EAN5
  • Code 128

In 2D format (drawn as a matrix)

  • QRCode

Using a barcode reader

The barcode reader should be connected to the workstation as an extension of the keyboard. This means that the functionality of the barcode reader does not depend on the compatibility of the Netvisor service, but on the support of the user's own workstation device for the barcode reader.

Saving a barcode when adding a new product

Add a product, for example, through the menu.

 

The product card has two fields for barcodes:

  • Primary
  • Secondary

In transaction handling, the product can be searched with either code, but the code saved in the primary field is always printed on the stock order printout.

Saving a barcode for an existing product

Search for the desired product in Products > Product listing and press the update button. Click the product name.

Barcodes for an existing product can be found on the "Edit basic information" tab of the product card saved in the product registry.

Searching with a barcode in transaction handling

1. Product registry product search

The system automatically filters the correct product into the product listing with the code when it is read with a barcode reader into the search field. 

2. Sales transaction

Read the barcode into the product field.

Next, the information shown in the image below appears on the invoice row. Then provide the correct quantity.

3. Purchase order

Read the barcode.

Select the product from the list for the purchase order row.

4. Stock transaction

Printing a barcode on stock order printout

The stock order is printed from the stock transaction page button "Print picking list". The stock row must be saved beforehand. At this stage, the system asks about hidden information. Barcode drawing is hidden by default. The barcode can be made visible on the printout by removing the checkmark from the barcode option:

Printing is successful from the form button. The barcode is drawn on the printout as shown in the image below:

Keywords: EAN code, barcode, product card, barcode reader, transaction handling

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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