This guide covers self-assessed taxes in Netvisor. Open the self-assessed taxes view by selecting Financial management > Company obligations > Self-assessed taxes.

CONTENT

Self-assessed taxes view

Use this view to:

  • review which entries have been made to the tax account for each month during the year
  • create periodic tax returns
  • review already created periodic tax returns

Before making the VAT declaration, do the following:

  • calculate the VAT for the respective month if there have been VAT transactions during that month

Make sure the year is visible in the view:

  • create a financial period for the respective year
  • create at least one VAT calculation for that year

Note user rights:

  • use the self-assessed taxes view only with accountant rights

Review VAT calculation entries as follows:

  • from the amount, see how much the VAT calculation has recorded as a balance on the tax account for that month
  • click the amount link if you want to open the account balance report for that month

Use the month link as follows:

  • check the title of the month link to see the status of the VAT period declaration
  • click the month name when you want to create a new periodic tax return
  • click the month name also when you want to create a corrective periodic tax return if the VAT calculation has been modified and a corrective declaration must be sent
  • add allowances in the same view
  • make a bank transfer for a possible tax payment in the same view

Review other transactions as follows:

  • check the Other transactions section to see if there have been entries made to the tax account outside of the VAT calculation or employer contributions
  • click the link that shows transactions that are not linked to the account statement or are not automatic tax account payments
  • use the accounting account balance report to monitor the tax account

Note the effect of manually entered amounts:

  • be aware that manually entered amounts may cause the sum of a later created tax account transfer not to match the correct payable amount
  • in such cases, carefully check the transfer amount
  • manually adjust the transfer amount if necessary

No declarations

Send an empty declaration if there is nothing to declare for the month:

  1. open the self-assessed taxes view by selecting Financial management > Company obligations > Self-assessed taxes
  2. select the desired month
  3. click the "No declarations" option
  4. confirm Netvisor’s notification: "Are you sure you want to create a tax declaration and declare that there is no VAT activity for the period?"

Note the content of the empty declaration:

  • the system creates an empty declaration
  • fields 054/055 and 056/057 will indicate that there was no VAT activity for the respective month

New periodic tax return

Open the view for a new periodic tax return as follows:

  1. open the self-assessed taxes view by selecting Financial management > Company obligations > Self-assessed taxes
  2. click the name of the desired month

The link opens a new window that looks like the one in the image below.

Create a new periodic tax return as follows:

  1. add any possible allowances before creating the declaration (read our announcement about the removal of the allowance on 1.1.2025)
  2. note that the "Cash basis VAT" option will be removed, as Netvisor does not support reporting cash basis VAT
  3. report any cash basis directly to Omavero
  4. make sure the tax period is marked as open so that the "Create declaration" button is visible
  5. click the "Create declaration" button

After you have created the VAT declaration:

  • review the declaration in the Created declarations section
  • in the Created declarations section, you can see when the declaration was created and what its status is
  • send the created declaration to the tax authority from the self-assessed taxes sending view
  • note that creating the declaration does not send anything to the tax authority
  • you can find detailed instructions on sending the declaration here: Sending the periodic tax return.

If needed, create a tax account bank transfer with the "Transfer to payment view" button:

  1. click "Transfer to payment view"
  2. select the desired bank account for the bank transfer
  3. modify the transfer date if desired

Note the bank transfer amount:

  • the system suggests as the bank transfer amount the payable VAT based on the entries of the created VAT calculation
  • if there is no payable VAT and it is a refund, the view suggests the transfer amount as €0.00
  • do not make a bank transfer if the amount is €0.00 and it is a refund

Handle the tax account bank transfer as follows:

  • check that the tax account bank transfer is ready with the given information in the Transfers view in the purchases section, waiting for payment
  • send the tax account bank transfer for payment from the Transfers view

Note the situation where there is no tax payable:

  • do not make a bank transfer if there is no tax payable
  • send the VAT declaration to the tax authority in any case
  • send the VAT declaration from the self-assessed taxes sending view
  • you can find the sending instructions here

Mark period as complete

Mark the period as complete as follows:

  1. open the self-assessed taxes view by selecting Financial management > Company obligations > Self-assessed taxes
  2. open the periodic tax return for the desired month
  3. click the "Mark period as complete" link in the upper right corner

Make use of marking the period as complete:

  • track on the tax account view homepage whether the month is open or complete
  • remove the notice "Tax return (VAT) unpaid" from the homepage obligations widget if there is no tax payable or the tax has been paid through other means than Netvisor

Quarterly and annual declaration

Define the settings for a quarterly or annual declarant as follows:

  • define the VAT tax period in the accounting settings under Accounting and obligations settings if the company is a quarterly or annual declarant

Take care of VAT calculation and declarations:

  • have VAT calculated every month also for quarterly and annual declarants
  • create the declaration according to the tax period
  • note that for an annual declarant, declaration creation is activated after the last calculated VAT month

FAQ

Why does the homepage widget alert unpaid VAT, even though the VAT is on refund for the respective month?

If own transactions have been recorded for the respective month, these own transactions may cause the VAT on refund for that month to be "payable," even though there is actually no payable VAT. In this case, the transfer creation suggests payable tax, even though the month is actually on refund. The widget may alert about the payment. You can correct this by marking the respective period as complete in the self-assessed taxes view. When the period is marked as complete, the transfer creation button disappears.

How do I find the self-assessed taxes view in Netvisor?

Open the view by selecting Financial management > Company obligations > Self-assessed taxes.

What should I do if there is no VAT activity for a month?

Select the respective month in the self-assessed taxes view, click "No declarations," and confirm that you want to create a tax declaration and declare that there is no VAT activity for the period. The system creates an empty declaration where fields 054/055 and 056/057 indicate that there was no VAT activity.

Does the "Create declaration" button send the periodic tax return to the tax authority?

No, it does not. The "Create declaration" button creates the VAT declaration, which appears in the Created declarations section. Send the declaration to the tax authority separately from the self-assessed taxes sending view according to the instructions in Sending the periodic tax return.

When do I need to make a bank transfer to the tax account?

Make a bank transfer when the VAT calculation results in payable VAT. Use the "Transfer to payment view" button, select the bank account, and check the suggested amount. If the VAT is on refund and the amount is €0.00, no transfer is needed, but the VAT declaration must still be sent.

Why do I not see a certain year in the self-assessed taxes view?

Make sure that a financial period has been created for the respective year and that at least one VAT calculation has been created for that year. Only then will the year appear in the self-assessed taxes view.

Can I report cash basis VAT via Netvisor?

No, you cannot. The "Cash basis VAT" option will be removed, as Netvisor does not support reporting cash basis VAT. Report any cash basis directly to Omavero.

How are quarterly and annual declarant VAT declarations created?

Define the VAT tax period in the accounting settings under Accounting and obligations settings. Have VAT calculated every month, but create the declaration according to the tax period. For an annual declarant, declaration creation is activated after the last calculated VAT month.

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This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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