Status of Open Payments

This help explains how to access the open payments status view and what information can be reviewed and updated there. The view monitors the company's short-term cash assets, overdue purchase invoices, and bank account balances. You can open the view by selecting Purchases > Payments > Open Payments Status.

Open payments status view and the access rights required for its use

Access to the view requires payment rights either for purchase invoices or bank transfers from the sales and purchase ledgers rights. Additionally, you must have at least read access to the basic functions of the purchase ledger. To drill down into the amounts visible in the view, you must have at least read access to the purchase ledger views and lists.

• The view shows the company's short-term cash assets, i.e. which purchase invoices are soon due and which invoices are already overdue.
• It is possible to drill down from the different amounts in the view to invoice listings.
• It is possible to monitor the balance of bank accounts from the view.

1. Timeline of overdue/due payments. The timeline shows overdue payments up to 28 days in the past and due invoices up to 28 days in the future.
2. The balances of the company's bank accounts and their dates. The update frequency of bank account balances depends on the payments traffic agreement made with the bank. If the balance has not been manually updated, the balance shown is the closing balance of the latest bank statement.
3. Manual update of bank account balances. It is possible to manually update the bank account, in which case the real-time balance is fetched directly from the bank. The bank charges a normal transaction fee for the update, and this requires the service to be active in the payments traffic agreement between Netvisor and the bank.

Proceed as follows when using the open payments status view:

1. Make sure that you have payment rights either for purchase invoices or bank transfers from the sales and purchase ledgers rights.
2. Make sure that you have at least read access to the basic functions of the purchase ledger.
3. Open the view by selecting Purchases > Payments > Open Payments Status.
4. Review the timeline of overdue and due payments 28 days into the past and 28 days into the future.
5. Drill down to invoice listings by selecting the amounts shown in the view.
6. Review the company's bank account balances and their dates.
7. Update the bank account balance manually if you want to fetch the real-time balance directly from the bank, provided that the service is active in the payments traffic agreement between Netvisor and the bank.

Frequently asked questions

Question: How do I open the open payments status view?
Answer: Open the view by selecting Purchases > Payments > Open Payments Status.

Question: What access rights are required to use the open payments status view?
Answer: Access to the view requires payment rights either for purchase invoices or bank transfers from the sales and purchase ledgers rights, as well as at least read access to the basic functions of the purchase ledger. Drilling down into the amounts visible in the view requires at least read access to the purchase ledger views and lists.

Question: What information does the open payments status view show?
Answer: The view shows the company's short-term cash assets, overdue and soon due purchase invoices, as well as the company's bank account balances and their dates.

Question: For what period are overdue and due payments shown on the timeline?
Answer: The timeline shows overdue payments up to 28 days in the past and due invoices up to 28 days in the future.

Question: How are bank account balances updated in the open payments status view?
Answer: The update frequency of bank account balances depends on the payments traffic agreement made with the bank. If the balance has not been manually updated, the balance is shown as the closing balance of the latest bank statement. You can also update the bank account balance manually, in which case the real-time balance is fetched directly from the bank, if the service is active in the payments traffic agreement between Netvisor and the bank.

Question: Can I drill down from the open payments status view to individual invoices?
Answer: Yes. You can drill down to invoice listings by selecting the amounts shown in the view, when you have at least read access to the purchase ledger views and lists.

Question: What does manual update of bank account balances mean?
Answer: Manual update of bank account balances means that you fetch the real-time balance directly from the bank. The bank charges a normal transaction fee for the update, and this requires the service to be active in the payments traffic agreement between Netvisor and the bank.

Keywords: open payments status view, payment listing, cash assets

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