Add holiday/absence

Summary: This guide covers the entry of a holiday or longer absence into the working hours record using the Add holiday/absence function. The user interface, necessary settings such as record types, and checking the holiday days balance are described. The guide advises how holidays are recorded as whole annual holiday days and where the number of recordable holiday days comes from.

Table of contents

• Add holiday/absence
• Management of holiday and absence record types
• Checking the number and balance of holiday days
• Frequently asked questions

Add holiday/absence

To facilitate the entry of holidays and longer absences in the working hours record, there is a function that allows you to enter an absence or holiday for a longer period and desired date range. The automation also includes Saturdays.

Perform holiday/absence entry:

1. Go to the working hours record.
2. Select the function by clicking the Add holiday/absence link at the top of the page.
   
3. The function opens in its own window. Select the desired dates from the calendar and provide a cost center for the entry.
4. Choose the appropriate record type (e.g., Annual holiday).
5. Note that annual holidays are always recorded as whole annual holiday days in Netvisor's working hours. For annual holidays, the unit must always be a day, not an hour.

Management of holiday and absence record types

The record type "Annual holiday" is not default for all payroll models. If a suitable record type for recording annual holidays is missing from the list, create a new record type.

Manage record types:

You can open the view by selecting Payroll > Settings > Payroll settings > Record types tab.

Holiday and absence record types are managed in the record types management.

Checking the number and balance of holiday days

Check your holiday days balance:

1. Go to the Working hours record view.
2. Find the number of recordable holiday days in the top right corner of the view.
3. Hover over the holiday days balance to see the breakdown.
   • You can see how many holiday days available you have.
   • You can see how many of them are already planned to be taken (i.e., recorded in working hours records for the future).
   • You can see how many holiday days are still recordable.

Information: The recordable holiday days are formed from the total holiday days in the Holiday management Holiday accruals function and the Taken and paid function.

Frequently asked questions

• Where can I find the function to enter a holiday or absence?

  The function is located at the top of the working hours record page under the name Add holiday/absence.

• How are holiday days recorded in Netvisor's working hours?

  Annual holidays are always recorded as whole annual holiday days. The recording unit must always be day, not hour.

• Where can I see how many holiday days I have left?

  You can see the number of recordable holiday days in the top right corner of the Working hours record view. Hover over the balance to see the breakdown.

• How can I create a new record type for annual holidays?

  Manage record types by selecting Payroll > Settings > Payroll settings > Record types tab.

Keywords

holiday, absence, annual holiday, working hours record, record types, holiday days balance, holiday days, payroll

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