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Foreign employment periods

In situations where a foreign employee comes to Finland, or a Finnish employee works abroad, foreign employment periods can be created for employees. The management of periods is done from Pay > Personnel > Employee listing > click on the employee's name > International situations.

Single employment period

Adding a new period is done via the "Add new employment period" button, which opens a view as shown in the image below.

Editing an already created foreign employment period is done by clicking on the dates of the period.

Basic data

Start date of the employment period:

  • The date when the employment period begins

(Assumed) end date of the employment period:

  • The date when the employment period is assumed to end

Employment country:

  • The country where the employment takes place

Number of working days field

  • Activated if Finland is selected as the employment country, and a number can be entered here

Employment locations:

  • A free-form data field where you can write the locations where the employment takes place, and the information is transmitted from the earning payment report to the income register
  • If there are multiple different locations, separate the names of the locations with a comma

Address in the employment country

  • Address in the employment country
  • The address in the employment country can be in Finland or abroad
  • For a nonresident taxpayer working in Finland, the address in the employment country is marked as the address in Finland
  • For an income earner who has gone abroad from Finland, the address abroad is marked

If you want to provide an address, it must be given in full, or not at all. Incomplete information is not accepted in the income register.

Settings affecting payroll

The international situations section is designed to support earning payment reporting to the income register. The "Settings affecting payroll" given for the employment period are transferred to the earning payment report in the Additional information of the Income type. They include:

Six-month rule (6-month rule)

  • Can be checked if "Six-month rule applies"
  • If this is selected, the information from the entered period is transmitted to the earning payment reports of the payslips falling within the period

Certificate concerning social security

  • Information can be provided on which agreement is used
  •  Options:
    • A1 certificate or agreement from Finland
    • A1 certificate or agreement to Finland
    • Outside the EU/EEA area or non-social security agreement country (so-called third country)

Application of Finnish social security (types of insurance exception situations)

  • The employee's insurance handling choices are by default the same as defined in the employee's basic data. If the pay is not subject to social security contributions, the "Not subject to social security contributions" must be checked in the Employee's basic data. If the choice is made, you cannot pay social security contribution-subject pay to the same employee. If such a situation is possible, separate salary types must be created for pay subject to social security contributions and pay not subject to social security contributions.
  • If the insurance handling is exceptional during the foreign employment period, you can define the insurance methods differently for the employment period, and the settings do not need to be changed in the employee's basic data
  • If the employment period is linked to the payslip based on dates, the choices for applying social security during the employment period are those reported on the earning payment report 

For pay paid during the foreign employment period, you can create a new salary type so that, for example, in the earning payment report reconciliation view, you can distinguish the pay for the foreign employment period from normal pay. 

Help: Create a new salary type

Forms for foreign employment

The program allows sending a foreign employment form for the period. Forms can be filled in the "New employment period" window at Pay > Personnel > Employee listing > select employee > International situations > Add new employment period.

 

Forms are not included by default in the period. If you want to create a form from the foreign employment period, click the "Not included in the period" button. It changes to "Form included in the period". After this, fillable fields open in the form. Finally, you can choose either "Create new and send notification to the income register" or "Create new and mark notification as sent". A earning payment report is generated from the form attached to the period. The earning payment report is later visible/archived in the Earning payment reports section at Pay > Payroll > Earning payment reports > International situations notifications list.

Simultaneous reporting of NT1 and NT2 forms is not supported from the system. Information can be reported to the Income Register in their electronic service. The NT1 form or NT2 form and "Employer's notification of Finnish residence periods (so-called monitoring notification)" can be made on the same form.

If you want to create a replacement notification for an already created notification, find the employment period in Pay > Personnel > Employee listing > select employee > International situations > click on the period dates. Make changes and select "Save and send notification to the income register" or "Save and mark information as delivered to the income register". After this, in the "Earning payment reports" view, the notification type/version information shows "Replacement". Both the "Replacement" and the "In the Income Register" earning payment report can be invalidated if necessary from the arrow button at the end of the row. 

Access rights

Access to the page requires the Payroll accountant role (P) and read or edit rights for payroll-specific functions in "Employee management".

Frequently asked questions

Q: How do I proceed if the employee is a nonresident taxpayer? That is also an international situation, isn't it?

A: An employee is considered a nonresident taxpayer if they have a nonresident's tax card or tax-at-source card as their tax card. In this case, the income register also requires the country of residence, which is the country in the employee's basic data contact information (the country must not be Finland).

Q: Why didn't the period information affect the earning payment report generated from the payslip?

A: The employment period must be at least as long as the pay period for its information to be transmitted to the earning payment report. If the employment period only partially falls within the pay period, information is not automatically transferred to payroll.

Q: How can I remove the information "Income subject to withholding: Yes" from the earning payment report?

A: The earning payment report shows the information "Income subject to withholding" and "Yes" if a nonresident's tax card is saved for the employee. For example, with a tax-at-source card, this information does not appear on the earning payment report, and that section remains empty.

Q: Can I send a notification of Finnish residence periods (monitoring notification residence periods) to the income register from Netvisor?

You can report Finnish residence periods, but in conjunction with this, an NT1 or NT2 form must also be generated from Netvisor. When both the form for foreign employment and the notification of Finnish residence periods are made simultaneously, the Finnish residence periods are included in the foreign employment notification, and this can be sent directly to the income register from the program.

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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