CONTENT
- General
- Payroll service billing basis
- Travel service billing basis
- Opening and closing chargeable services from employee information
- Visma Scanner billing basis
- Netvisor Payroll package
- FAQ
- Can Netvisor be used for tracking working hours only?
- How can I enable working hours tracking for an employee in the mobile app?
- Does a charge apply to all employees when the "Travel" service is selected?
- If the mobile app shows the message "time tracking data cannot be displayed because the time tracking service is not enabled", what could be wrong?
General
Netvisor offers additional services for both payroll and travel expense reports. These additional services are activated from the Store in the Netvisor interface. You can access the Netvisor Store by logging into the Netvisor interface and clicking the Store icon in the top bar. Additional services can be found under the "Netvisor service packages" tab. Activating the additional services shown in the image below does not alone create a billing basis; instead, billing is based on services set individually for each employee. In addition to employee-specific charges, transaction fees for income register notifications are charged according to the price list. More information about these fees can be found here.
Employee-specific services are managed in the employee's basic information, accessible from the menu Payroll > Personnel > Employee listing > click on the employee's name > chargeable services:
"Payroll" refers to payroll and working hours tracking, "travel" refers to travel and account of expenses as well as Visma Scanner.
More information about the Netvisor Payroll package is provided at the end of this help guide. If the Netvisor Payroll package is activated from the Store, its billing basis is already formed from the selected package, on top of which employee-specific services (payroll, travel) and transaction fees for income register notifications are added.
Payroll service billing basis
The billing basis for the "Payroll" service is the service "Payroll" selected in the employee's basic information, from which a monthly charge is levied. User charges are billed in tiers. Check the user-specific charge from the current price list.
Creating a payslip requires that the employee has the "Payroll" service enabled in the employee settings. When the "Payroll" service is enabled, as many payslips as desired can be created for the employee, but a charge is also incurred even if no payslip is created during that month.
When the service is closed, the charge ends at the end of the current month, and the service closes at the end of that month. Even if the employee's "Payroll" service is closed, their information will still be included in reporting.
In the employee listing, you can define whether the employee is "active" or not. Please note that deactivating an employee does not remove the billing basis. Deactivation only affects the employee's visibility in the employee listing and certain reports.
Travel service billing basis
The "Travel" service includes the creation of travel and account of expenses and the use of Visma Scanner. The pricing of the "Travel" service is transaction-based. A monthly charge for the "Travel" service is incurred for the employee when the service is selected for the employee and the section's function is used during that month. Functions that activate the charge include creating a travel expense report transaction and/or using the Visma Scanner receipt scanner. Individual employee "Travel" service management is done from the menu: Payroll > Personnel > Employee listing > click on the employee's name > Employee information tab at the end under "Travel".
Opening and closing chargeable services from employee information
Opening and closing chargeable services is done either from the employee's basic information or from the employee listing using a mass function.
Employee-specific:
Payroll > Personnel > Employee listing > click on the employee's name > Chargeable services > "Payroll" or "Travel"
As a mass function:
Payroll > Personnel > Employee listing > click the boxes in front of the desired employees' names > process x selected > edit access rights > Open/Close Payroll or Travel.
Visma Scanner billing basis
Visma Scanner (eScan) can be used with a per-piece charge (each scan is charged separately) or with the "Travel" service monthly fee. If many scans are made, the "Travel" service monthly fee becomes more economical.
If Visma Scanner is to be used with the "Travel" service monthly fee, the "Travel and account of expenses" section must be selected as an additional service from the Store and the activation must be completed. The "Travel" service must be selected for the employee from the chargeable services.
The activation of travel for the sole use of Visma Scanner can be done more lightly than the actual activation. You can access the activation steps: Payroll > Settings > Activation > Travel > Select > Start activation of selected services.
Confirm all activation steps as completed regardless of whether you make changes to them. At least the first step "Add persons" must be completed to add the employee to the program and enable the "Travel" service for them from the employee's basic information.
Netvisor Payroll package
Netvisor Payroll is a package suitable for payroll for companies of all sizes. The Payroll package can be selected if the company does not need to manage other financial administration in Netvisor. The package can be implemented for a new customer or a customer whose payroll is already calculated in Netvisor.
The Payroll package includes:
- Payroll process
- Optional additional step for payroll approval
- Payment of salaries
- Bank transfers
- Creation of bookkeeping receipts
- Official notifications
- Entrepreneur salary
- Reports
- Working hours tracking either via mobile app or interface
The Payroll package includes everything you need for efficient payroll: working hours tracking via mobile app or interface, interface, versatile payroll features, entrepreneur salary, travel and account of expenses, creation of bookkeeping receipts, official notifications, and payment of salaries and settlements. The payroll package is charged a fixed monthly fee according to the current price list, and employee-specific services are charged according to normal pricing in tiers. In addition, transaction fees for income register notifications are incurred.
FAQ
Can Netvisor be used for tracking working hours only?
Payroll and working hours tracking are part of the same employee-specific "Payroll" service in Netvisor. The "Payroll" service charge is incurred monthly when enabled for the employee, regardless of whether a payslip is created for the employee or working hours are recorded for the employee.
How can I enable working hours tracking for an employee in the mobile app?
Working hours tracking works in the mobile app as long as the "Payroll" service is enabled in the employee's basic information and payroll activation has been completed.
Does a charge apply to all employees when the "Travel" service is selected?
The pricing of the "Travel" service is transaction-based. A monthly charge for the "Travel" service is incurred for the employee when the service is selected for the employee and the section's function is used during that month. Functions that activate the charge include creating a travel expense report transaction and using the receipt scanner.
If the mobile app shows the message "time tracking data cannot be displayed because the time tracking service is not enabled", what could be wrong?
Working hours tracking works in the mobile app when the company has activated the "Payroll and working hours tracking" additional service from the Store, the employee is established as an employee, the employee has the "Payroll" service enabled in their basic information, and the salary model allows the "Employee can record working hours" option.
Did you find it helpful? Yes No
Send feedback