Summary: These instructions cover the payroll approval function. The instructions describe how to preview payslips and transfer them to approval. In addition, the instructions explain what to do if an approver is missing, and how to handle payslips that are rejected in approval as well as payslips that are in approval.

CONTENTS

Payroll approval and preview

If the company uses the payroll approval function, there is a new approval phase in the process where the payrolls are transferred before the payslips continue to printing. The approver can also view the information in pdf format in the approval view.

  1. Preview the payroll pdf prints by selecting the payslips to be handled and pressing the Preview selected button.
  2. When the payslip has been edited and handled, proceed to the next step by selecting Mark selected as processed and transfer to approval.

  1. Payrolls can be transferred to approval by selecting the payslips and pressing the Mark selected as processed and transfer to approval button. The payslips move to the next "Payslips in approval" phase and are visible in the payroll approval view while in this phase.

If any of the selected payslips are without a proper approver, a separate notification will be issued.

  1. In this situation, it is necessary to check that the company hierarchy and its rights are correctly constructed so that the right person can approve the payrolls.
  2. Also check that someone (a person with an E-role) has editing rights to the payroll approval page. The same notification is received if the approval rights are in order, but the editing right is missing. Read detailed instructions on enabling payroll approval.

Payslips rejected in approval

If payroll approval is in use, unprocessed payslips have a Status column that indicates whether the payslip is unprocessed or rejected.

If the payslip has gone through approval but is rejected, it returns to unprocessed and its status is then updated to rejected.

Payslips in approval

If payroll approval is in use, the payslips transferred to approval are visible in their own phase.

  1. Approve or reject the payrolls transferred to approval in the payroll approval view. Payslips cannot be moved forward in the payroll process view.
  2. The payslip can be returned from approval using the blue arrow at the end of the row.

Frequently asked questions

How do I preview payslips?
Select the payslips to be handled and press the Preview selected button.

How do I transfer payslips to approval?
Select the payslips and press the Mark selected as processed and transfer to approval button.

What should I do if I receive a notification about a missing approver?
Check that the company hierarchy and its rights are correctly constructed. Also make sure that a person with an E-role has editing rights to the payroll approval page.

How do I know if a payslip has been rejected?
Unprocessed payslips have a Status column that shows whether the payslip is unprocessed or rejected. A rejected payslip is automatically returned to unprocessed.

Keywords: payroll approval function, payslip, preview, company hierarchy, approval view, payroll process.

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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