The Payroll section of Netvisor serves as a tool to meet the needs of various industries. The guide below reviews the features of Netvisor and their applicability to different industries.

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Salary models

Ready-made salary model templates in Netvisor can be found under Pay > Payroll > Salary model management > select salary model. 

User guide: Netvisor salary models

The "Show details" link in the salary model section provides more detailed information about the salary types included in the salary model.

Industry-specific salary models are available for the following sectors:

Chart of accounts

Using the association's chart of accounts allows copying salary models, but missing accounting accounts must be added manually. By default, the salary types and their allocations in Netvisor's salary models are built to follow the chart of accounts of a limited company.

Working hours recordings

Employees can record their hours themselves in Netvisor. Working hours recordings can also be done via the Netvisor mobile app. Through the approval process, the information is transferred directly to payroll. Working hours can be recorded with the precision required by the company's practices.

  • Hours or clock times can be recorded.
  • Cost objects allocate working hours expenses to desired cost centers.
  • There is a specific record type for "Pekkas" in the ready-made salary model for the technology industry.

Record types can also be created for individual needs. User guide: Record types

Travel and expense reports

Travel and expense reports can be created both in the browser version of Netvisor on a computer and in the Netvisor mobile app.

  • Annually confirmed à-prices for kilometre allowances and daily allowances according to the tax authority's decision facilitate data entry.
  • The daily allowance calculator helps calculate the time spent on the trip and directly provides payment information for the travel expense report based on start and end times.
  • Purchases made by a person for the company with their own money can be easily reimbursed through travel and expense reports.

The travel expense report can be transferred directly to payment through the approval process or left pending for processing on the payslip during payroll. Handling of travel advances is also possible. 

Handling expenses paid by credit card is also easy. An invoice received in accounts payable can be allocated to the expense report on a row-by-row basis. At the same time, cost objects can be set for the expense. The expense will not be paid again. Receipt handling is particularly convenient with the Visma Scanner receipt scanner, which you can read more about here. Receipt information can then be sent directly to the expense report or for clarification in Netvisor's eScan material handling view.

Approval processes

Netvisor has approval processes for working hours recordings and travel expense reports. It is also possible to activate an optional "salary approval" additional step for payroll.

Company hierarchy

With company hierarchy approval rights, the group of employees that the approver sees can be limited. The approval cycle can be set

  1. for working hours information
  2. for travel expense reports
  3. for salaries

With company hierarchy approval rights, the employee listing can be shown in a limited manner. This feature can also be used to restrict the display of salary information and reports to certain users.

Salary bases

Employees can be set with a fixed base salary (hourly pay, monthly salary) and applicable allowances. Salary information is directly connected to the payroll process. During collective agreement increases, salary bases can be updated with a mass function. This is done either by percentage or by amount.

Reporting

The program includes working hours reporting and payroll reporting. Working hours reports allow retrieving working hours information with desired search criteria for the entire duration of program use. Working hours reporting can be utilized, for example, for reporting and monitoring absences. Statutory notifications to the income register and enforcement authorities can be handled directly from the program.

Cost objects

Cost objects can be created in Netvisor. This is done under Financial management > Settings > Cost object management.

A cost object can be set

  • for each employee
  • for each salary type

Cost object information can be edited

  • in working hours input or travel expense report
  • in the payroll process

Cost object-specific reporting is also possible.

Holiday calculation

Holiday calculation methods and formulas can be selected separately from the holiday calculation settings. An employee can have multiple holiday calculation methods in use. A single salary model can have several different holiday calculation methods in use.

To start handling holidays, holiday calculation activation settings are made, and the initial situation of holiday calculation is entered into the program. Working hours record types can be used to direct which working hours recordings affect holiday calculation. Holiday reporting is versatile.

Obligation handling

Salary information notifications can be sent directly to the income register.

The employer's separate notification can be sent directly to the income register. 

Handling of union fees is possible at the settlement point.

Handling of garnishments is possible at the settlement point.

Integrations

In Netvisor, it is possible to select the services needed for your own use. We have implemented several integrations with other products. You can explore integration implementations at https://marketplace.netvisor.fi/ 

Accounting office client companies in Netvisor

An accounting office can have access rights to multiple companies in Netvisor, and by switching companies, a payroll accountant can calculate salaries for several different companies.

Salary models can be copied from one company to another, so changes made to a ready-made salary model can be easily utilized in other client companies as well.

Client company users can also use Netvisor themselves, for example, by utilizing ledgers.

Using Netvisor in international situations

As a genuine cloud service, Netvisor can be used anywhere, anytime, even abroad.

Please note, however, that Netvisor is targeted at the Finnish market, and thus legislative requirements are covered only for Finland.

Language options

Netvisor is available: 

  • in Finnish 
  • in English
  • in Swedish

Login

Netvisor is accessed using bank credentials, a mobile certificate, or the Netvisor mobile app.

Payroll

For foreign employees, we recommend using a Finnish personal identity code if available.

  • If necessary, an employee can also be established based on date of birth or a foreign identifier.
  • Salary information cannot be reported to the income register with a so-called temporary personal identity code, so if the employee only has a temporary personal identity code, foreign identifier information should be used.

Payroll for employees sent from Finland can be handled in the program. 

Salary information notifications and forms for international situations can be sent directly from the program to the income register.

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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