Summary: This guide reviews the features of the Pay section in Netvisor and their applicability to different industries. This article describes how payroll, working hours recordings, travel and expense reports, approval processes and company hierarchy work in the software. It also provides instructions for using Netvisor in international situations.

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Salary models

You can open the view by selecting Pay > Payroll > Salary model management > + select salary model.

User guide: Netvisor salary models

See the salary types included in the salary model in more detail via the "Show details" link in the salary model row.

Use the industry-specific salary models created for the following sectors:

Chart of accounts

Using the association's chart of accounts allows copying salary models, but missing accounting accounts must be added manually. By default, the salary types and their allocations in Netvisor's salary models are built to follow the chart of accounts of a limited company.

Working hours recordings

Record working hours in Netvisor. Working hours recordings can also be done on mobile with the Netvisor mobile app. Transfer the information directly to payroll through the approval process. Record working hours with the precision required by the company's practices:

  • Record hours or clock times.
  • Allocate working hours expenses to desired cost centers using cost objects.
  • Use a specific record type for "Pekkas" in the ready-made salary model for the technology industry.

Create record types for your own needs if necessary. User guide: Record types

Travel and expense reports

Create travel and expense reports either in the browser version of Netvisor on a computer or in the Netvisor mobile app.

  • Easily enter data by using the annually confirmed à-prices for kilometre allowances and daily allowances according to the tax authority's decision.
  • Use the daily allowance calculator to calculate the time spent on the trip and retrieve payment information directly to the travel expense report based on start and end times.
  • Easily reimburse purchases made by a person for the company with their own money through travel and expense reports.

Transfer the travel expense report directly to payment through the approval process or leave it pending for processing on the payslip during payroll. Travel advances can also be handled.

Expense reimbursements

Handling expenses paid by credit card is also easy. Perform the following actions for the expenses:

  1. Allocate the invoice received in accounts payable to the expense report on a row-by-row basis.
  2. At the same time, set cost objects for the expense. Make sure the expense is not paid again.
  3. Handle receipts with the Visma Scanner receipt scanner (read more here).
  4. Send receipt information directly to the expense report or for clarification in Netvisor's eScan material handling view.

Approval processes

Netvisor has approval processes for working hours recordings and travel expense reports. It is also possible to activate an optional "salary approval" additional step for payroll.

Company hierarchy

With company hierarchy approval rights, the group of employees that the approver sees can be limited. Set the approval cycle in the following order:

  1. for working hours information
  2. for travel expense reports
  3. for salaries

With company hierarchy approval rights, the employee listing can be shown in a limited manner. This feature can also be used to restrict the display of salary information and reports to certain users.

Salary bases

Set a fixed base salary (hourly pay, monthly salary) and applicable allowances for employees. Salary information is directly connected to the payroll process. During collective agreement increases, salary bases can be updated with a mass function, either by percentage or by amount.

Reporting

The program includes working hours reporting and payroll reporting. Working hours reports allow retrieving working hours information with desired search criteria for the entire duration of program use. Working hours reporting can be utilized, for example, for reporting and monitoring absences. Statutory notifications to the income register and enforcement authorities can be handled directly from the program.

Cost objects

Create cost objects. You can open the view by selecting Financial management > Settings > Cost object management.

Set a cost object:

  • for each employee
  • for each salary type

Edit cost object information:

  • in working hours input or travel expense report
  • in the payroll process

Cost object-specific reporting is also possible in the program.

Holiday calculation

Select holiday calculation methods and formulas separately in the holiday calculation settings. If necessary, an employee can have multiple holiday calculation methods in use. A single salary model can have several different holiday calculation methods in use.

To start handling holidays, perform the following actions in sequence:

  1. Define the holiday calculation activation settings.
  2. Enter the initial situation of holiday calculation into the program.

Use working hours record types to direct which working hours recordings affect holiday calculation. Also take advantage of the versatile holiday reporting.

Obligation handling

Perform the following actions in the program:

  • Send salary information notifications directly to the income register.
  • Send the employer's separate notification directly to the income register.
  • Handle union fees at the settlement point.
  • Handle garnishments at the settlement point.

Integrations

In Netvisor, it is possible to select the services needed for your own use. We have implemented several integrations with other products. You can explore integration implementations at
https://marketplace.netvisor.fi/

Accounting office client companies in Netvisor

As an accounting office, you can utilize access rights to multiple companies in Netvisor. Switch companies and calculate salaries for several different companies.

Copy salary models from one company to another. In this way, for example, changes made to a ready-made salary model can be easily utilized in other client companies.

Allow client company users to use Netvisor themselves, for example by utilizing ledgers.

Using Netvisor in international situations

As a genuine cloud service, Netvisor can be used anywhere, anytime, even abroad.

Please note, however, that Netvisor is targeted at the Finnish market, and thus legislative requirements are covered only for Finland.

Language options

Netvisor is available in the following languages:

  • Finnish
  • English
  • Swedish

Login

Netvisor is accessed using bank credentials or the Netvisor mobile app.

Payroll for foreign employees

For foreign employees, proceed as follows:

  1. Use a Finnish personal identity code if available.
  2. If necessary, an employee can also be established based on date of birth or a foreign identifier.
  3. If the employee only has a temporary personal identity code, use the foreign identifier information. Salary information cannot be reported to the income register with a temporary personal identity code.

Payroll for employees sent from Finland can be handled in the program.

Salary information notifications and forms for international situations can be sent directly from the program to the income register.

Frequently asked questions

Where can I find the ready-made salary models in the program?
You can open the view by selecting Pay > Payroll > Salary model management > select salary model.

How can I record working hours in the system?
Record working hours either in the browser version of the program or with the Netvisor mobile app. Record either hours or clock times and allocate them to the desired cost centers.

Is it possible to use Netvisor in languages other than Finnish?
Yes, you can use the program in Finnish, English and Swedish.

Can I copy salary models from one company to another?
Yes, you can conveniently copy salary models from one company to another. This way, changes made can be easily utilized in client companies.

Keywords: Netvisor, Payroll, Salary models, Chart of accounts, Working hours recordings, Travel expense reports, Accounts of expenses, Approval processes, Company hierarchy, Salary bases, Reporting, Cost objects, Holiday calculation, Income register, Integrations, Visma Scanner

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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