Permissions: Personal details handler (PDH role)

This instruction describes the purpose of the Personal details handler (HH) role, how to set it, and the menu views. The instruction also explains the additional rights required by the role.

CONTENT

• Pay menu views
• Setting the role
• Frequently asked questions

Manage employee information with the Personal details handler (HH) role more restrictedly than with the  Payroll accountant (P) role . Give this role to users who need to create new employees and to view and edit the information of a limited group of employees. Note that this role does not have access to the payroll process or to employees’ pay bases and pay slips.

Use the payroll profile (i.e., function-specific rights) primarily to determine which pages the user has read or edit rights to. Be aware that without function-specific rights, the HH role itself does not do anything. Always supplement the role with payroll function-specific rights and company hierarchy approval rights.

Set company hierarchy approval rights alongside the HH role to the level whose information the user is allowed to manage.
Note! All employees saved in the employee listing and their basic data are visible in the employee listing view with the HH role, even if other access rights or company hierarchy approval rights have not been granted.

Pay menu views

You can open a view or perform a function by selecting Pay

Note that the Personal details handler role does not affect which pages are visible in the pay menu. The menu views are constructed only according to function-specific rights. With the "All rights" profile, the HH role, and company hierarchy approval rights, you can access the following views:

• New employee
• Employee listing
• Human resources management view
• Holiday calendar
• Holiday calculation settings > Holiday entitlement management
• Pay and travel advances
• Working hours reports
• Working hours entry
• Working hours approval
• Open travel and account of expenses
• Approve travel and account of expenses

Setting the role

Set the role as follows:

1. Open Company menu (company name) > Users and access rights > Users and roles > click the user’s name > Pay, working hours and travel
2. Add the role to the user. The HH role can be given either as the accounting office administrator (TPK) or as the administrator of the same company who has KH rights. Note that you cannot assign rights to yourself as a user. 
3. After adding the role, check the payroll function-specific rights.
4. Check the company hierarchy approval rights to the desired level.

Frequently asked questions

For what purpose is the Personal details handler (HH) role suitable?
Give this role to users who need to create new employees and to view and edit the information of a limited group of employees.

Does the HH role provide access to the payroll process?
No, it does not. This role does not have access to the payroll process or to employees’ pay bases or pay slips.

Does the HH role work on its own without other rights?
No, it does not. Without function-specific rights, the role does not do anything. Always supplement the role with function-specific rights and company hierarchy approval rights.

What information is visible in the employee listing with only the HH role?
All employees saved in the employee listing and their basic data are visible in the employee listing view with the HH role, even if other rights have not been granted.

Keywords: Personal details handler, HH role, payroll accountant, payroll profile, function-specific rights, company hierarchy approval rights, employee listing, access rights

Did you find it helpful? Yes No