This guide explains how to approve and pay bank transfers in the Netvisor system. Approval of bank transfers may be required, and appropriate user rights must be defined for making payments. All steps and conditions are thoroughly covered in this guide.
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Approval of bank transfers
If it is desired that one person cannot approve a bank transfer alone, multiple approvers can be defined for bank transfers before they can be paid. The number of approvals for bank transfers can be set from the "Payment confirmation settings" link on the Sales and Purchase Ledgers Rights page. The bank transfer approval setting determines whether bank transfer approval is in use in the company and how many approvers are required for bank transfers. The "Payment confirmation settings" link is visible to users with the TPK role or KH + main user role.
Bank transfers can have a maximum of 3 approvers.
When bank transfer approval is enabled, approvers must also be granted the right to approve bank transfers. This can be set on the Sales and Purchase Ledgers Rights page. In the ledgers' rights, there are separate user rights for bank transfer approval and bank transfer payment. A bank transfer approver does not have the right to pay the bank transfer.
Bank transfer approval also applies to external bank transfers, i.e., those bank transfers that have been imported into the company through integration from another program.
A bank transfer can only be paid once the required number of approvals has been made. Bank transfers can be approved in the Open and Paid Bank Transfers view. A fully approved bank transfer is ready for payment and moves from unapproved bank transfers to ready-for-payment bank transfers in the view.
A user can approve a bank transfer they have created themselves. If the user has the right to approve bank transfers defined in the ledgers' rights and only one approval is required for bank transfers, the bank transfer is marked as approved upon saving. If multiple approvals are required for bank transfers, the bank transfer remains pending for additional approvals after saving. If it is desired that all bank transfers are processed by more than one person, it must be ensured that the required number of approvers is more than one or that the same users do not have both the payer and approver rights for bank transfers.
When editing approved bank transfers, it should be noted that editing removes previous approvals.
The confirmation of bank transfer payments has been replaced by bank transfer approval. Bank transfer payers who have the right to pay without confirmation can also pay unapproved bank transfers. Any user with the right to approve bank transfers can approve a bank transfer, and any user with the right to pay bank transfers can pay them. In Netvisor, it is not possible to specifically designate a particular person as the approver or payer of a bank transfer; instead, the approval and payment of bank transfers are influenced by modifying user rights.
Payment of bank transfers
To pay bank transfers from Netvisor, you must have the bank transfer payer right defined in the sales and purchase ledgers rights, and in the function-specific rights, you must also have editing rights for the payment section. Additionally, editing rights are required for bank transfers.
Bank transfers created in the system can be found in Netvisor under the Purchases section in the Open and Paid Bank Transfers view:
Unpaid bank transfers can be found under the "Ready for Payment" heading in the respective view. A checkmark is placed in the small box in front of the bank transfers to be taken for payment, and the "Send for Payment" button is clicked. The button shows the total amount and the number of bank transfers going for payment. Bank transfers and tax transfers can be sent for payment in the same batch. If the due date of the bank transfer is in the past, it defaults to the payment date during the payment phase. The same logic also applies to external bank transfers.
This takes you to the payment view, where the payment is completed by clicking the "Send for Payment" button. If necessary, you can return to the previous view using the "Go Back" button.
Bank transfers are processed in banks in the same way as purchase invoice payment files. The bank transfer is debited from the company's account on the due date set for the bank transfer. When the bank transfer payment file is sent from Netvisor to the bank, the bank transfer moves under the "In Payment Service" heading in the Open and Paid Bank Transfers view. When the account statement for the due date of the bank transfer arrives in Netvisor, the payment feedback on the account statement marks the bank transfer as Paid, and the bank transfer moves under the "Paid" heading. An accounting voucher is not automatically created by the system in this context; instead, the voucher must be created manually through the account statement editing view. Only a voucher is automatically created by the system for a tax transfer formed from the tax account view when the payment is marked from the account statement to the tax transfer.
Keywords: bank transfer, approval of bank transfers, payment of bank transfers
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