This guide explains how to approve and pay bank transfers in the Netvisor system. Approval of bank transfers may be required, and appropriate user rights must be defined for making payments. All steps and conditions are thoroughly covered in this guide.

CONTENTS

Approval of bank transfers

The bank transfer approval setting determines whether bank transfer approval is in use in the company and how many approvers are required for bank transfers before they can be paid. Bank transfers can have a maximum of 3 approvers.

You can open the setting by selecting Sales and Purchase Ledgers Rights > Payment confirmation settings > Approval of bank transfers.

  • The "Payment confirmation settings" link is visible to users with the TPK role or KH + administrator role.
  • In bank transfer approval, you define how many approvers are required for bank transfers (maximum 3).
  • Ensure that the bank transfer approval setting corresponds to the company’s approval practices.

Bank transfer approval also applies to external bank transfers. External bank transfers are bank transfers that have been imported into the company via integration from another program.

When you enable bank transfer approval, approvers must also be granted the right to approve bank transfers on the Sales and Purchase Ledgers Rights page.

  • Open the Sales and Purchase Ledgers Rights page.
  • Find the users to whom you want to grant the right to approve bank transfers.
  • Grant these users the right to approve bank transfers.
  • Note that in the ledgers' rights there are separate user rights for bank transfer approval and bank transfer payment.
  • Note that a bank transfer approver does not automatically have the right to pay the bank transfer.

A bank transfer can only be paid once the required number of approvals has been made. The Open and Paid Bank Transfers view shows the approval status of bank transfers.

You can review and approve bank transfers by selecting Purchases > Open and Paid Bank Transfers.

  • In the view, you can see bank transfers that have not yet been approved.
  • You can approve bank transfers when you have the right to approve bank transfers.
  • A fully approved bank transfer moves in the view from unapproved bank transfers to bank transfers that are ready for payment.
  • A fully approved bank transfer is ready for payment.

A user can approve a bank transfer they have created themselves.

  • Ensure that the user has the right to approve bank transfers defined in the ledgers' rights.
  • If only one approval is required for bank transfers, the bank transfer is marked as approved upon saving.
  • If multiple approvals are required for bank transfers, the bank transfer remains pending for additional approvals after saving.
  • If you want all bank transfers to be handled by more than one person, ensure that the required number of approvers is more than one or that the same users do not have both the payer and approver rights for bank transfers.

When editing approved bank transfers, previous approvals are removed.

  • Edit an approved bank transfer only if editing is necessary.
  • Note that editing removes all previous approvals.
  • Have the bank transfer approved again by the required approvers after editing.

The confirmation of bank transfer payments has been replaced by bank transfer approval.

  • Bank transfer payers who have the right to pay without confirmation can also pay unapproved bank transfers.
  • Bank transfers can be approved by a user who has the right to approve bank transfers.
  • Bank transfers can be paid by a user who has the right to pay bank transfers.
  • Note that in Netvisor it is not possible to specifically designate a particular person as the approver or payer of a bank transfer; instead, the approval and payment of a bank transfer are controlled by modifying user rights.

Payment of bank transfers

To pay bank transfers from Netvisor, you must have rights in the sales and purchase ledgers rights as well as in the function-specific rights.

  • Ensure that you have been granted the bank transfer payer right in the sales and purchase ledgers rights and that in the function-specific rights you have editing rights for the payment section.
  • Ensure that you have editing rights for bank transfers.

Bank transfers created in the system can be found in Netvisor under the Purchases section in the Open and Paid Bank Transfers view.

 

In the Open and Paid Bank Transfers view, unpaid bank transfers are shown under the "Ready for Payment" heading.

You can pay bank transfers by selecting Purchases > Open and Paid Bank Transfers > Ready for Payment.

  • Unpaid bank transfers are shown under the "Ready for Payment" heading.
  • Place a checkmark in the small box in front of the bank transfers to be taken for payment.
  • You can select both bank transfers and tax transfers for payment in the same batch.
  • Select the "Send for Payment" button.
  • Check the total amount and the number of bank transfers going for payment shown on the button.
  • Note that if the due date of the bank transfer is in the past, it defaults to the payment date during the payment phase.
  • Note that the same logic also applies to external bank transfers.

Bank transfers can only be paid from the company's bank accounts whose currency is euro. The account number must be a Finnish IBAN-format bank account.

  • Ensure that the company bank account used for payment is in euros and that the bank account number is in Finnish IBAN format.

The payment view shows the selected bank transfers and payment details.

You can complete the payments in the payment view.

  • Check the payment batch details in the payment view and click the "Authenticate to confirm payments" button.
  • Authenticate through strong identification to verify your identity.
  • After successful authentication, the material is sent to the bank for processing.
  • Note: authentication is session-specific.
  • During the same session, you can pay multiple payments in the same company without new authentication.
  • If necessary, return to the previous view using the "Return back" button.

Bank transfers are processed in banks in the same way as purchase invoice payment files.

  • The bank transfer is debited from the company's account on the due date set for the bank transfer.
  • The Open and Paid Bank Transfers view shows the progress of the payment.
  • When the bank transfer payment file is sent from Netvisor to the bank, the bank transfer moves under the "In Payment Service" heading in the Open and Paid Bank Transfers view.
  • When the account statement for the due date of the bank transfer arrives in Netvisor, the payment feedback on the account statement marks the bank transfer as Paid.
  • Finally, the bank transfer moves under the "Paid" heading.

An accounting voucher is not automatically created by the system for bank transfers.

  • Create the accounting voucher manually through the account statement editing view.
  • Note that only a tax transfer formed from the tax account view is automatically given a voucher by the system.
  • The automatic voucher is created when the payment is marked from the account statement to the tax transfer.

Frequently asked questions

Question: How many approvers can be defined for a bank transfer?
Answer: Bank transfers can have a maximum of 3 approvers. The bank transfer approval setting defines how many approvers are required for bank transfers.

Question: Can a bank transfer payer pay an unapproved bank transfer?
Answer: Bank transfer payers who have the right to pay without confirmation can also pay unapproved bank transfers.

Question: Can the same user be both the approver and the payer of a bank transfer?
Answer: The same user can be both the approver and the payer of a bank transfer if the user rights are defined accordingly. If you want all bank transfers to be handled by more than one person, you must ensure that the required number of approvers is more than one or that the same users do not have both the payer and approver rights for bank transfers.

Question: What happens if I edit an already approved bank transfer?
Answer: When editing approved bank transfers, editing removes previous approvals. The bank transfer must be approved again by the required approvers.

Question: Where can I find bank transfers created in the system?
Answer: Bank transfers created in the system can be found in Netvisor under the Purchases section in the Open and Paid Bank Transfers view. Unpaid bank transfers are shown under the "Ready for Payment" heading.

Question: From what kind of bank accounts can bank transfers be paid?
Answer: Bank transfers can only be paid from the company's bank accounts whose currency is euro. The account number must be a Finnish IBAN-format bank account.

Question: Does Netvisor automatically create an accounting voucher for bank transfers?
Answer: Netvisor does not automatically create an accounting voucher for bank transfers. The voucher must be created manually through the account statement editing view. Only a tax transfer formed from the tax account view is automatically given a voucher when the payment is marked from the account statement to the tax transfer.

Keywords: bank transfer, approval of bank transfers, payment of bank transfers

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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