This guide covers the formation of a new group in Netvisor and the considerations to be taken into account during implementation.
Contents
- Creating a new group
- Subsidiaries and their removal from the group
- Sales ledger group settings
- Purchase ledger group settings
- Calculation of key figures
- Considerations during implementation
To establish a group in Netvisor, the group processing must be enabled in all companies belonging to the group from Netvisor Store. Establishing a group requires KH rights to the companies. When establishing a group, you must be logged into the parent company of the group to be established. The companies to be established in the group must use the same chart of accounts for limited companies in each company, as the basic chart of accounts (limited companies) is used as the account list for the elimination company in Netvisor, and this cannot be changed in the user interface or by our product development. This is based on the fact that Netvisor's group processing is designed for use by companies engaged in business activities.
Creating a new group
From here "Create a new group"
Group name: Mandatory information. This will be the name of the created group.
Elimination company: Here you can choose "Create a new elimination company," in which case Netvisor will create a new elimination company in the background. You can also select an existing elimination company from the list. An existing elimination company can only be in one group at a time. If you create a new elimination company, the creator will receive KH rights to the elimination company. The group name is used as the basis for the new elimination company, and the name of the formed elimination company will be "group name elimination company."
The business ID of the elimination company will be derived from the business ID of the parent company of the group, with the hyphen removed and an E added in front, e.g., E12345678. No invoice will be generated for the elimination company, and the business ID of the elimination company cannot be modified.
Group companies - This list will include the companies to which you have rights and where group processing is enabled. From the list, select the parent and subsidiary companies belonging to the group.
Once the desired companies have been selected for the group, you can then proceed to the confirmation phase.
Select the desired parent company from the list.
The elimination company is formed in the background unless it already existed.
The joining date for subsidiaries should be set to the first day of the month from which the company joined the group. If the joining date is not the first day of the month, the figures will be calculated in group accounting from the beginning of the next month.
After creation, the view below is obtained.
From the edit basic information section, you can change the parent and elimination company of the group.
Subsidiaries and their removal from the group
From the subsidiaries section, you can add a new subsidiary to the group, and you can also edit the start and end dates of the group. Additionally, a subsidiary can be removed from the group. Removal is done using the cross button at the end of the row, after which the window below opens.
In the removal, you can choose whether to disable the group reporting service on the desired end date. The end date should be set to the last day of the month, so the figures are on the group reports until the end of that month. If the group reporting service is disabled and the subsidiary is not left in the group's archive, the reporting service ends completely, and no access rights are needed, and the company does not appear in the group's history at all. If the company is moved to the group's archive, it will still appear on the group reports until the end date.
The group processing history section shows the changes made to the group. The report shows whose credentials the changes were made with and when.
Sales ledger group settings
Next, each company in the group is established as a customer in each company in the group, meaning different companies must be found in each other's customer registers. On the basic information tab of the customer card, there is a new field: Group company. Here, select the correct group company from the list. This setting is used to automate group elimination events.
Purchase ledger group settings
Each company in the group is established as a supplier in each company in the group, meaning different companies must be found in each other's supplier registers. On the supplier card, there is a new field: Group company. Here, select the correct group company from the list. This setting is used to automate group elimination events.
Calculation of key figures
To start using group reporting, you must initiate the calculation of key figures in each company in the group. If the calculation is initiated in a company other than the active one, the system will notify you. After the calculation, you must return to group management and initiate the calculation for the next company.
The resulting view looks like this:
Considerations during implementation
If implementation occurs during the fiscal year
If implementation occurs during the fiscal year, all transactions between group companies must be manually marked retroactively, and all desired voucher lines must be marked as group events to bring them into elimination, thereby keeping group reporting up to date during the current fiscal year. Automation only covers events after group settings are established. Note: When a voucher line is manually marked as a group event, it automatically moves to the elimination page as a line to be eliminated.
If implementation occurs from the beginning of the fiscal year
If implementation occurs from the beginning of the fiscal year, there is no problem as long as group settings are made for each company in the customer and supplier registers before the first business transaction is made. Automation covers the marking of vouchers formed from business transactions between group companies as group events and thereby also automatic transfer to elimination.
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