This guide covers the formation of a new group in Netvisor and the considerations to be taken into account when you implement it.

Contents

Before establishing a group in Netvisor, make sure of the following:

  • Enable group processing from Netvisor Store in all companies belonging to the group.
  • Make sure you have KH rights to all companies to be included in the group.
  • When you establish the group, log in to the parent company of the group to be created.
  • Make sure that all companies to be included in the group use the same chart of accounts for limited companies.

In Netvisor, the basic chart of accounts (limited companies) becomes the specification of accounts for the elimination company, and this cannot be changed in the user interface or by product development. This is because Netvisor’s group processing is designed for companies engaged in business activities.

Creating a new group

Open the group creation view by selecting Group > Group management.

Create a new group as follows:

  1. Select "Create a new group" in the view.
  2. Fill in the Group name field:
    • Enter the name of the group to be created (mandatory information).
  3. Define the Elimination company:
    • Select "Create a new elimination company" if you want Netvisor to create a new elimination company in the background, or
    • select an existing elimination company from the list.
    • Note that an existing elimination company can only belong to one group at a time.
    • If you create a new elimination company:
      • you will receive KH rights to the elimination company,
      • the group name is used as the basis for the new elimination company name,
      • the name of the created elimination company will be "group name elimination company".
  4. Define the business id of the elimination company:
    • The business id of the elimination company is derived from the business id of the parent company of the group.
    • Remove the hyphen from the parent company’s business id and add the letter E in front (for example, parent company business id 1234567-8 → elimination company business id E12345678).
    • Note that no invoice is generated for the elimination company.
    • The business id of the elimination company cannot be edited.
  5. Select Group companies:
    • Use the list that includes the companies to which you have rights and where group processing is enabled.
    • Select from the list the parent and subsidiary companies belonging to the group.

Once you have selected the desired companies for the group, proceed as follows:

  1. Move to the confirmation phase.
  2. Select the desired parent company from the list.
  3. Enter the joining date of the subsidiaries:
    • Set the joining date as the first day of the month from which the company has belonged to the group.
    • If the joining date is not the first day of the month, the figures in group accounting will be calculated only from the beginning of the next month.
  4. Confirm the creation of the group, at which point:
    • the elimination company is created in the background, unless it already existed,
    • after creation, the group management view opens.

After creation, the view looks like this:

Edit the basic information if needed as follows:

  • Open the Edit basic information section in group management.
  • Change the parent company of the group if needed.
  • Change the elimination company if needed.

Subsidiaries and their removal from the group

Manage subsidiaries as follows:

  • Add a new subsidiary to the group in the Subsidiaries section.
  • Edit the start and end dates of the group if needed.
  • Remove a subsidiary from the group with the cross button at the end of the row.

When you select the cross button, proceed as follows:

  1. Confirm the removal in the window that opens.
  2. Select whether the group reporting service is disabled with the desired end date.
  3. Set the end date as the last day of the month so that the figures appear on the group reports until the end of that month.
  4. Decide whether the company is moved to the group archive:
    • If the group reporting service is disabled and the subsidiary is not left in the group archive:
      • the reporting service ends completely,
      • no access rights are needed,
      • the company does not appear in the group history at all.
    • If the company is moved to the group archive:
      • the company will still appear on the group reports until the end date.

Monitor changes made to the group in the Group processing history section:

  • The report shows what changes have been made to the group.
  • The report shows with whose credentials the changes were made and when.

Accounts receivable group settings

Enable accounts receivable group settings as follows:

  1. Establish each company in the group as a customer in each company in the group:
    • Make sure that all group companies are found in each other’s customer registers.
  2. Open the customer card of each group company and go to the basic information tab.
  3. Find the Group company field.
  4. Select the correct group company from the list in this field.

This setting is used to automate group elimination transactions.

Accounts payable group settings

Enable accounts payable group settings as follows:

  1. Establish each company in the group as a vendor in each company in the group:
    • Make sure that all group companies are found in each other’s vendor registers.
  2. Open the vendor card of each group company.
  3. Find the Group company field.
  4. Select the correct group company from the list in this field.

This setting is used to automate group elimination transactions.

Calculation of key figures

Enable group reporting by starting the calculation of key figures in each company in the group as follows:

  1. Open the company in which you want to start the calculation of key figures.
  2. Start the calculation of key figures in the company.
  3. Note that if you start the calculation in a company other than the active one, the system will notify you.
  4. When the calculation is complete, return to group management.
  5. Switch to the next group company and start the calculation of key figures there as well.
  6. Repeat until the calculation of key figures has been started in all companies in the group.

The resulting view looks like this:

Considerations during implementation

If implementation occurs during the fiscal year

Proceed as follows if implementation occurs during the fiscal year:

  1. Go through the transactions between group companies during the current fiscal year.
  2. Mark retroactively and manually all vouchers related to transactions between group companies as group events.
  3. If necessary, also mark individual voucher rows as group events.
  4. Make sure that all desired vouchers and voucher rows are marked as group events so that they can be brought into elimination.
  5. Note that automation only covers transactions after the group settings have been established.
  6. Note that when a voucher row is manually marked as a group event, it automatically moves to the elimination page as a row to be eliminated.

If implementation occurs from the beginning of the fiscal year

Proceed as follows if implementation occurs from the beginning of the fiscal year:

  1. Make group settings for each company in the customer register before the first business transaction is made.
  2. Make group settings for each company in the vendor register before the first business transaction is made.
  3. Use automation:
    • Automation covers the marking of vouchers formed from business transactions between group companies as group events.
    • Automation also covers the automatic transfer of these vouchers to elimination.

Frequently asked questions

Question: What are the requirements for establishing a new group in Netvisor?

Make sure that group processing has been added from Netvisor Store in all companies belonging to the group, you have KH rights to the companies, you are logged in to the parent company, and all companies use the same chart of accounts for limited companies.

Question: How is the business id of the elimination company formed and can it be edited?

The business id of the elimination company is formed from the parent company’s business id by removing the hyphen and adding the letter E in front (for example, 1234567-8 → E12345678). The business id of the elimination company cannot be edited.

Question: How do I add and remove subsidiaries from the group?

Add a new subsidiary and edit the start and end dates in the Subsidiaries section. Remove a subsidiary with the cross button at the end of the row and at the same time define the end date and whether the company is moved to the group archive.

Question: How are the accounts receivable and accounts payable group settings enabled?

Establish each group company as a customer and vendor in each group company. On the customer and vendor cards, select the correct group company from the Group company field so that the automation of elimination transactions works.

Question: What needs to be done if group processing is implemented during the fiscal year?

Mark retroactively and manually all vouchers and, if necessary, voucher rows related to transactions between group companies as group events so that they can be brought into elimination and group reporting is kept up to date.

Question: How is the calculation of key figures started for the group?

Start the calculation of key figures separately in each group company and, after each calculation, return to group management to start the calculation in the next company.

Keywords

group, group management, elimination company, group processing, chart of accounts for limited companies, subsidiaries, group reporting, accounts receivable group settings, accounts payable group settings, calculation of key figures, group reporting service, Netvisor Store, group company

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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