This guide covers how to create interest invoices both through Interest invoice creation and via a new sales invoice. We also look at how to manage customers' penalty interest and answer the question of why no voucher has been created for the interest invoice.

Interest invoices can be created in two different ways:

  • Interest invoice creation (Sales > Interest and collection > Creation of interest invoices)
  • Through creating a new invoice.

In the sales basic information, there is a section where you can address penalty interest and collection charges.

In this view, you set the minimum amount to be invoiced for penalty interest and the tolerance days. These details can also be set per customer on the customer card under the Edit additional information tab. Primarily, the information is retrieved from the customer card. If no information has been set on the customer card, the details for interest invoices are taken from the sales basic information.

A new interest product has been created for interest invoicing.

The interest product is used only on interest invoices. It cannot be added manually to a sales invoice.

CONTENTS

Creating interest invoices through Interest invoice creation

You can open the view by selecting Sales > Interest and collection > Interest invoice creation.

Note. An interest invoice cannot be created from an invoice that has an overpayment recorded, meaning the invoice total is negative.

In this view, you define the customers and invoices from which interest invoices are created.

  • Date: The start date defines from which day the interest invoice creation begins, and the end date defines up to which day interest is calculated. If the start date is left empty, interest is calculated from the invoice due date onwards or from the end date of the most recent interest run.
  • Customer group and customers: Selecting the customer group and customers limits the customers for whom interest invoices are created.
  • Invoices: The invoice number range limits from which invoice number to which invoice number interest invoicing is done.
  • Collection charge: A collection charge is added to each customer-specific invoice. The program suggests the default collection charge, which is set in the sales basic information. For currency-denominated invoices, the collection charge is taken with the amount entered in the collection charge field. For example, if you enter 10.00 as the collection charge amount, the collection charge for SEK-denominated invoices will be 10.00 SEK.
  • Minimum amount: The minimum amount defines the lower limit below which interest from invoices is not included in the interest proposal.
  • Tolerance days: Tolerance days define the time after the due date has expired when interest begins to be calculated.
  • Recording: If you want to prevent the interest invoice from being recorded in the bookkeeping, select the option "Do not record". If you select "Do not record", no voucher can be obtained for the interest invoice afterwards except by creating the voucher entirely manually through the creation of a new voucher.
  • Interest invoices: If you want to create interest invoices also from already created interest invoices, select the option "Include interest invoices in the proposal".
  1. Define the search criteria using the fields described above.
  2. Press the "Calculate"  button to create the interest proposal.

Interest invoices are always prepared by customer. The interest proposal shows all the customers and invoices from which interest has accumulated according to the given search criteria. Using the checkboxes, you finally select the invoices from which interest invoices are created. With the "Update" button, the invoice totals are recalculated according to the selections. Netvisor uses 360 interest days for the year in interest calculation.

At the end of the interest proposal, you can also see the customers and invoices in interest lock, which without the lock would be included in the invoice creation. Interest invoices are not created from these invoices in interest lock.

  1. Press the "Accept and create interest invoices" button to save the interest proposal and create the interest invoices based on it.
  2. Go to the accounts receivable view, from where you send the created interest invoices to the customers.

For the invoices from which interest invoices were created, the date set in the interest proposal is stored. Interest is no longer created from these invoices in the future except from this defined date onwards.

Question: Does Netvisor take into account if a partial payment is made on the invoice, i.e. does interest invoicing take this into account?

Answer: A partial payment reduces the amount of the interest invoice compared to if there was no payment at all on the invoice.

The created interest invoice has been deleted:

When the created interest invoice has been deleted, you can retrieve it again as follows:

  1. Go to the sales invoice from which the interest invoice was created.
  2. Select Additional information


  1. Open the view where the previous interest run is shown.
  2. Reset the previous interest run. You can leave the date field empty.


After this, you can create a new interest invoice.

Creating an interest invoice through a new sales invoice

If you start creating a new invoice for a customer who has accumulated penalty interest in the last year, at the end of the new sales invoice creation stage, a notification appears: The customer has recently accumulated penalty interest. If interest has only accumulated more than 12 months ago, interest invoices must be created through Interest invoice creation (Sales > Interest and collection > Interest invoice creation or directly from the customer card Customer overview > Financial information > Total accumulated penalty interest).

  1. Select whether you want to add the interest to the invoice.
  2. If you select Do not add, no interest invoice is created from the accumulated interest, and you continue creating a new sales invoice for the customer without interest.

View billable interest selection shows the accumulated interest for the customer. In this view, you select which interest is invoiced on this invoice. By default, accumulated interest is shown for the last year, but by changing the start date, you can also display interest accumulated more than 12 months ago. The minimum amount for penalty interest and tolerance days are retrieved from the customer card. If no information has been defined on the customer card, the details are retrieved from the sales basic information.

From the red mark at the end of the row, you can set an interest calculation ban on the invoice. After pressing the mark, the following view appears:

  1. Select Yes if you want to set an interest calculation ban for this row.

When you select yes, this particular interest row is removed from the view, and the system shows a notification of a successful interest calculation ban.

  1. Select Add interest if you want to bring the selected interest directly as invoice lines to the invoice.

Add interest selection brings the selected interest directly as invoice lines to the invoice. You can also add other invoice lines to the same invoice or invoice only the accumulated interest from the customer. The invoice lines will show the amount of interest and from which invoice and on what basis the interest was formed.

Editing these interest invoice lines is prevented, and copying the interest line is also not possible. However, you can drag the interest lines to the end of the invoice if other invoice lines are added to the invoice.

Customer's penalty interest changes

When the customer's penalty interest changes, first update the penalty interest percentage in the sales basic information in the Penalty interest section. This does not update the information behind the customer or on existing invoices. If there is no penalty interest information on the customer or invoice, the percentage is retrieved from the sales basic information.

  1. Open the customer list.
  2. Make the penalty interest percentage visible in the customer list and update the view.
  3. Select the customers whose penalty interest is an old value or incorrect.
  4. Select Customer list actions > Edit customer information > Penalty interest.
  5. Enter the new correct interest percentage and save.

This does not update the information on existing invoices. New invoices for these customers will receive the new penalty interest percentage.

  1. Open an existing, unsent invoice.
  2. Select Sales invoice actions > Additional information.
  3. Change the penalty interest percentage and save.

For already sent invoices, the penalty interest percentage should not be changed afterwards. The penalty interest percentage must be the same as on the original invoice at the time of sending. This guidance applies to both individual and corporate customers, because the interest percentage shown on the original invoice must not change later.

Frequently asked questions

Why hasn't a voucher been created for the interest invoice?

When creating an interest invoice, the recording option must be set correctly. By default, the recording option is "recorded". If the recording option has been changed to "do not record", no voucher is created for the interest invoice. If interest invoices have already been made and sent without a voucher, the recording option can no longer be changed afterwards. In this case, vouchers are created manually, and the "internal information" field can indicate what the voucher would have been.

How does a partial payment affect the interest invoice?

A partial payment reduces the amount of the interest invoice compared to a situation where there is no payment on the invoice. Interest invoicing takes the partial payment into account when calculating interest.

How can I recreate a deleted interest invoice?

Go to the sales invoice from which the interest invoice was created and select Additional information. Reset the previous interest run and leave the date field empty. After this, you can create a new interest invoice from this invoice.

Where are the minimum amount for penalty interest and tolerance days retrieved from?

The minimum amount for penalty interest and tolerance days are retrieved primarily from the customer card on the Edit additional information tab. If no information has been set on the customer card, the details are retrieved from the sales basic information.

How does a change in the penalty interest percentage affect existing invoices?

A change in the penalty interest percentage made in the sales basic information does not update existing invoices. You can change the penalty interest percentage only for existing, unsent invoices by opening the invoice and editing the penalty interest in the Sales invoice actions > Additional information view. The penalty interest percentage of sent invoices should not be changed.

Keywords: Interest invoices, penalty interest, collection charges, interest invoice creation, interest proposal

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.