This guide describes how to allocate a sales invoice and its rows. The guide covers both invoice-level and invoice row-level allocation and introduces the possibility of using mass allocation. You will also learn how to edit and delete allocations.
Sales invoice allocation can be done both at the invoice and invoice row level. Before making the allocation, you need to define the Sales Invoice Allocation Account in Financial Management > Accounting Settings > Accounts Used in Default Postings. The sales invoice can be allocated after the invoice has been sent and it has a voucher.
Invoice-level allocation can be done from two different places:
- From the Set Allocation Rule button at the top of the sales invoice or
- Sales Invoice Actions > Set Allocation Rule
Row-level allocation can be done by selecting the invoice rows to be allocated and choosing "Allocate Rows" from the Do for Selected menu.
Allocating multiple invoices can be done in the Open Sales Invoices view or the Sales Invoice List. In the view, select the desired invoices and choose Allocate Invoices from the Invoice Actions menu. Mass allocation overrides/removes previously set rules for individual invoices if they are included in the mass allocation.
In the opening Sales Invoice Allocation view, select the allocation curve and the start and end dates of the allocation. Finally, choose Save and Create Allocation Vouchers.
Once the allocation is done, the allocation range is visible at the top of the invoice. Through this section, you can view the allocation vouchers. Row-level allocation is also visible on the invoice rows in the Allocation column.
Invoice-level allocation can be edited from Sales Invoice Actions > Edit Allocation Rule. Row-level allocation can be edited by clicking "Allocation" on the invoice row. Once the necessary changes are made, select "Save and Update Allocation Vouchers". The allocation can be removed from this same view under "Remove Allocation". Removing the allocation voids the allocation vouchers.
The "Sales Invoice Allocation Failed" notice visible in the Exceptions and Notices widget on the homepage can now be acknowledged by editing the erroneous allocation rule of the invoice.
The balance sheet account (in the Accounts Used in Default Postings view) is automatically defined for the allocation vouchers, where the entries go. Additionally, the Account Balances report includes these accounts.
Tracking items automatically appear on the allocation vouchers in the form “Customer, Invoice Number, Allocation Period”.
Keywords: sales invoice, allocation, row-level allocation, mass allocation, allocation account
Did you find it helpful? Yes No
Send feedback