This guide covers the management of accounting rules. You can find the accounting rules management view in Netvisor by navigating to Financial Management > Accounting Settings > Accounting Rules.
You can create a rule for the accounting of bank statements, which automatically generates an accounting proposal for similar transactions. The accounting rule can be displayed on the bank statement and in the sales receipt list, where transactions can be accounted using the rule.
To create an accounting rule, you must have at least editing rights for the bank statement and basic accounting functions.
Add a new accounting rule: You can create a new rule from the "Add a new accounting rule" link at the top of the page.
Edit: You can edit the rule from the Edit column xx-link. The editing contains the same information as when creating a new one.
Delete: You can delete the rule from the Delete column xx-link.
Accounting rule details and fields
Accounting rule name: Name the rule so that the name directly indicates what the rule is intended to account.
Used only in transfers: With this option, you can create an accounting rule, but the transaction must still be manually processed from the bank statement using the rule.
Targeted amount: This field is the first of three targets. If a specific amount, such as 1234.56 euros, repeatedly appears on the bank statement, the amount field can be used as a target. If the transaction amounts vary, this target cannot be used.
Payment subject code: The second target field. This target is absolutely reliable. On a machine-readable bank statement, each line has its own transaction code, i.e., payment subject code. Bank service fees always appear with a specific code on the bank statement, other transactions do not use this code. Transfers also have their own code, etc. You can easily view the transaction code by opening the bank statement edit view and clicking the "Fetch accounting rules" link (even if you don't have any rules yet). After clicking the link, the system displays the payment subject code for each line. Copy the code from there and use it in the accounting rule if necessary.
If you are creating an accounting rule for bank service fees, note that there are both taxable and non-taxable fees. Create the rule based on which type is more prevalent on the bank statement, manually handle exceptions with the Account tool, and then use the rule for the rest.
Payment name specification: The third target. This field is case-sensitive, meaning "RENT" must be in uppercase in the name specification, "Rent" or "rent" will not work for targeting. This can be used, for example, in accounting payroll transactions, where the employee's name is a functional target (if the HRM section is not in use and payroll is calculated in another program).
Calculation targets: With the accounting rule, you can choose whether the rule creates a calculation target for the generated voucher. To make the calculation target visible, they must first be created in the calculation target management.
Keywords: accounting rule, accounting rule management
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