Applying a Credit Note to Different Vendor Card Debit Invoice

Allocating a credit note between different vendor cards is not directly possible. This help will guide you to handle the allocation through bookkeeping.

You can handle the allocation through bookkeeping as follows:

1. Create a new payment method.

   • For the bookkeeping account of the payment method, select for example account 1777 Clearing account.
   • Skip this step if a corresponding payment method and account are already in use.

2. Open the debit invoice.

   • Select Purchase invoices > select the debit invoice > Purchase invoice actions > Show payments > Add new payment entry.

3. Select the source of funds for the payment entry of the debit invoice.

   • Select as the source of funds the payment method created in step 1.
   • Update the date of the payment entry to the date you want.

4. Open the credit note.

   • Select Purchase invoices > select the credit note > Purchase invoice actions > Show payments > Add new payment entry.

5. Select the source of funds for the payment entry of the credit note.

   • Select as the source of funds the payment method created in step 1.
   • Update the date of the payment entry to the same date as in step 3.

6. The invoices are now acknowledged as paid through bookkeeping.

7. If necessary, add additional information to the invoices.

   • Add information about the processing in the invoice comment fields or on OS vouchers for other users and, for example, the auditor.

Frequently asked questions

Question: Can a credit note be allocated directly between different vendor cards?

Answer: Allocating a credit note between different vendor cards is not directly possible. The allocating is handled through bookkeeping according to this help.

Question: Why do I create a separate payment method and use account 1777 Clearing account?

Answer: The new payment method and account 1777 Clearing account act as a bookkeeping clearing account through which the debit and credit note are acknowledged as paid. If such a payment method already exists, you do not need to create a new one.

Question: Why is the same date used for the payment entries of the debit and credit note?

Answer: The same date ensures that the bookkeeping entries are allocated to the same day and that the clearing account reconciles correctly.

Question: Where should the additional information about the processing be saved?

Answer: Information about the processing is added to the invoice comment fields or on OS vouchers so that other users and, for example, the auditor can see how the allocating has been done.

Keywords

credit note, debit invoice, vendor card, bookkeeping, payment method, 1777 Clearing account, Purchase invoice actions, Show payments, payment entry, OS voucher

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