This guide discusses how working hours information can be linked to a payslip after the pay has already been made. This is necessary for cost accounting tracking to ensure bookkeeping allocations are correct.

Table of contents

You can link working hours information to a payslip even after the pay has already been made. This may be necessary for cost accounting tracking. Follow these steps to link working hours information to an already paid payslip:

Handling the payslip for payment

  1. Create a payslip with the information available at that time. This employee has recorded 7.5 hours daily from 1st to 13th September, totaling 67.5 hours.
  2. Create the payslip, deliver it, and pay it.
  3. However, do not yet create a voucher for the pay.

Linking hours

The example person has also worked the rest of the month for 7.5 hours a day, but instead of the sales cost center, they worked in administration during the last week of September. The daily breakdown report looks like this:

Proceed as follows:

  1. Go to the view: Pay > Payroll > Payslips and pay periods > Select pay period dates > Payslips without a voucher.
  2. When the entire pay period has passed and the missing hour entries are known, select the payslips to be handled.
  3. Press the button "Link missing hour entries"
  4. The button opens a window listing all hour entries recorded for that pay period that have not yet been included in the payslip.
  5. Select the hours to be added to this payslip that were not known when the payslip was created and paid. Select the rows to be added.
  6. Press "Link selected hours and update allocation curve".
  7. Hour entries in approved status are by default coming to the payslip. If desired, you can also drill down to the working hours report by clicking the hour amount on the right.

Payroll expenses in bookkeeping

Without linking the hours, the voucher would look like this. Expenses are allocated to sales based on the original 67.5 hours.

Now that all hours worked in that month are linked to the payslip and considered in the allocation curve, the voucher is formed taking into account the hours worked in administration as well.

Frequently asked questions

How can I add working hours to a payslip that has already been paid?
You can link missing hour entries to a paid payslip in the Pay > Payroll > Payslips and pay periods > Select pay period dates > Payslips without a voucher. view. Select the payslip and press "Link missing hour entries". Note that a voucher must not have been created yet.

Why are hours linked to paid pay?
This is necessary for cost accounting tracking. It ensures that all payroll expenses are correctly allocated in bookkeeping, for example, to different cost centers (such as sales and administration).

What happens when I press "Link selected hours and update allocation curve"?
The system adds the selected, previously missing hours to the payslip information. This updates the allocation curve so that the bookkeeping voucher is correctly formed, considering all pay period hours and their cost centers.

Keywords

working hours information, linking, paid payslip, cost accounting, payment, hour entries, Payslips without a voucher, Link missing hour entries, allocation curve, voucher, payroll expenses, bookkeeping

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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