Why can't I post entries to accounts 1763 and 2939?

This help article addresses the system's VAT accounts 1763 and 2939. 

You can view and correct VAT accounts 1763 and 2939 by selecting Bookkeeping > Vouchers > Create voucher.

Use of VAT accounts 1763 and 2939 and manual posting

Direct entries are generally not made to the VAT calculation accounts used by the system. However, if you need to make a direct entry to a VAT account, proceed as follows when creating the voucher:

1. Select Bookkeeping > Vouchers > Create voucher.
2. Turn off VAT calculation (set VAT calculation to the off position).
3. Enter the required postings to the VAT account (for example to accounts 1763 or 2939).
4. Save the voucher.

Manual zeroing of a VAT account

Turning off VAT calculation on a voucher allows you to manually zero the VAT account. If there is a balance on the VAT account, proceed primarily as follows:

1. Open the account balance report by selecting Bookkeeping > Reports > Account balance report.
2. Use the account balance report to find the month in which the VAT account balance has not been zeroed.
3. Open a VAT lock bypass for that month in Financial period management by selecting Bookkeeping > Financial period management.
4. Immediately cancel the VAT lock bypass after you have carried out the necessary actions.

If the balance is on a locked period and you do not want to open that locked period, you can manually zero the VAT account. In that case, proceed as follows:

1. Select Bookkeeping > Vouchers > Create voucher.
2. Set VAT calculation to the off position on the voucher.
3. Select as the posting date some past month in which VAT has already been reported.
4. Open Financial period management by selecting Bookkeeping > Financial period management.
5. Check in Financial period management up to which date VAT has been calculated.
6. Manually change the date backwards so that you can create a correction voucher for the desired past month.
7. Create a correction voucher that zeros the balance of the VAT account.
8. In Financial period management, set the VAT lock date back to the original date.

Effects of manually correcting the VAT balance

When you correct the VAT account balance manually, note the following:

• Do not recalculate VAT for that month if the balance has been corrected manually, as this will cause a rounding difference.
• If VAT for that month must nevertheless be recalculated, first void the manually created VAT account correction voucher.

More information on this topic can be found in our usage tip.

Frequently asked questions

Question: Can I make direct entries to VAT accounts 1763 and 2939?

Answer: Generally no. However, you can make a direct entry if you turn off VAT calculation when creating the voucher.

Question: How do I proceed if there is a balance on the VAT account that has not been zeroed?

Answer: Use the account balance report to find the month in which the balance has not been zeroed, create a VAT lock bypass for that month, perform the necessary actions and then immediately cancel the bypass.

Question: What do I do if the balance is in a locked period that we do not want to open?

Answer: Set VAT calculation to the off position on the voucher, make the correction in a past month in which VAT has already been reported, and temporarily move the VAT lock date backwards and then back again in Financial period management.

Question: Can I recalculate the VAT for a month if I have manually corrected the VAT balance?

Answer: No, because this will cause a rounding difference. If recalculation is absolutely necessary, first void the manually created VAT account correction voucher.

Keywords

VAT account 1763, VAT account 2939, VAT calculation, VAT lock, account balance report, Financial period management, correction voucher, zeroing the VAT balance

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