This guide provides information about the Amili Cash Flow service, its implementation, and its operating principles.

Amili Cash Flow (formerly Reskontravahti) is a fully automated accounts receivable management service seamlessly integrated with Netvisor. The service covers accounts receivable payment monitoring, automatic sending of payment reminders and demands, and collection actions if necessary.

With Amili Cash Flow, your company saves time and manual work as the monitoring and collection of overdue invoices are handled by an expert. The service improves cash flow and ensures professional customer service even in payment delay situations.

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Service implementation and pricing

You can open the view or perform the function by selecting Netvisor Store.

You can start using the Amili Cash Flow service from Netvisor Store. If your company already uses the Cash Flow Plus service, you cannot activate the Amili Cash Flow service.

To implement, enable, activate, start using the service, you need one of the following access rights:

  • User administrator (KH)
  • Accounting office administrator (TPK)
  • Company administrator
  • Company user profile
  • All rights profile

Additionally, your own basic settings must include:

  • an email address on the Communication tab
  • an email address and phone number on the Basic data tab

The service implementation does not require the use of the Web Service interface.

Activate the Amili Cash Flow service through Netvisor Store as follows:

  1. Select Activate in Netvisor Store.
    • Check which data is transferred in the service. This information is shown during the implementation.
    • In the implementation modal, choose whether to use the company's own account number or Amili's client account number on invoices.
    • Note that the transfer clause is created for all company sales invoices after the service implementation, regardless of which account number is chosen for the invoices.
    • If you choose the company's own account number on invoices, all bank accounts with the "Show on invoice form" checkbox will be printed on the invoices.
    • If you choose the company's own account number on invoices, Netvisor will notify Amili of the payments allocated to invoices as bypass payments.
  2. Select Proceed to Amili Cash Flow service implementation.
  3. Accept the service terms.
    • Select the link that opens in the Netvisor KYC service and finalize the implementation.
    • After this, the activation process is completed and the service is activated in Netvisor.


NOTE! Netvisor KYC, or customer identification, will proceed as follows:

The person responding to the information request must have the right to act on behalf of the organization based on their position or a power of attorney. If the representation right is based on a power of attorney, the power of attorney must be attached to the form. If you are not the right person to respond to the information request under the Money Laundering Act, forward the message to the correct person.

No separate transaction fee is charged for material sent to the Amili Cash Flow service; instead, the transaction fee is charged normally for the invoice sent to the end customer according to the invoice sending channel. The service does not have a fixed annual fee, but Amili may charge its own transaction fees. For Amili's costs, you should contact Amili (https://amili.fi/yhteystiedot-ja-asiakaspalvelu).

More information about the service can be found on Amili's pages in Netvisor Marketplace.

If the implementation remains in progress, the service goes into a waiting for activation status.

  • The status resets within 3 days, after which the service is turned off.
  • You can restart the implementation after this.
  • If the status does not reset within three days, contact Amili and check whether all necessary information has been provided and whether the situation is okay on Amili's end.

NOTE! Amili integration activation from the store is not possible between 22:00–05:00 due to Amili's maintenance break.

Operating principles

After the service implementation, a service-specific reference number is created for the sales invoice, and the invoice reference number cannot be edited.

In addition, the following are created on invoices:

  • a transfer clause for customer payments
  • an account number based on the choice made during the service implementation

If you choose Visma Amili's client account:

  • the client account is created in Netvisor during the service activation
  • Visma Amili Oy appears as the recipient of the payment on invoices

If you choose the company's own account number:

  • the invoicing company itself appears as the recipient of the payment on invoices

After the service activation, Visma Amili handles accounts receivable payment monitoring. Payment reminders, notices, and collection letters cannot be sent to customers from Netvisor itself.

Once an invoice is sent to the Amili Cash Flow service, editing or deleting related payments in Netvisor is not possible. This practice ensures the consistency of invoice payments in both Netvisor and Amili. Changes to payments in Netvisor do not automatically transfer information to Amili, which could cause discrepancies in invoice data.

If you notice that an incorrect payment has been recorded in Netvisor for an invoice sent to the Amili Cash Flow service:

  • contact Amili's customer service directly to resolve the situation
  • correct the incorrect payment in Netvisor by recording a negative payment

Collection prohibition

If a collection prohibition is set for an invoice in Netvisor, or if a collection prohibition is set for a customer:

  • the information about the collection prohibition is forwarded to Amili with the invoice material

If a collection prohibition is set on Amili's end, this information is updated for the respective sales invoice.

Bypass payments

If a customer pays the invoice directly to the company's account with the correct reference number and the payment is automatically recorded on the invoice, or the payment is manually recorded on the invoice:

  • information about the bypass payment is automatically sent to the Amili Cash Flow service

Credit losses

Information about credit loss handling in Netvisor is not sent to Amili.

Handling of currency invoices

The Amili Cash Flow service cannot receive currency invoices, and the sending will result in an error.

If the billing country is other than Finland, the invoice will not be sent to the Amili Cash Flow service.

Handling of interest invoices

Information about a separate interest invoice made in Netvisor is not sent to Amili. Amili calculates interest according to the original invoice.

A separate interest invoice should not be made in Netvisor for an invoice sent to the Amili Cash Flow service.

Payment plan on invoice

Only Amili can create payment plans for invoices in the Amili Cash Flow service.

In these cases, the debtor should contact Amili's customer service.

Credit notes

If an invoice sent to the Amili Cash Flow service needs to be credited, proceed as follows:

  1. Open the original sales invoice in Netvisor.
  2. Select Sales invoice actions > Create credit note.
  3. Send the credit note to the customer or at least print it locally.
    • This way, a voucher is created for the credit note and information about the invoice is sent to the Amili Cash Flow service.

NOTE! If invoices are imported via integration:

  • import the credit note without a voucher
  • when the credit note appears in Netvisor, retrieve the correct invoice number information for the credit note from the Credited invoice section
  • this way, the information about the credited invoice is also sent to the Amili Cash Flow service


Service termination

You can close the Amili Cash Flow service by selecting Netvisor Store.

The Amili Cash Flow service is closed through Netvisor Store. This information is sent to Amili, and new invoices no longer transfer to the service.

Amili will contact the customer regarding ongoing assignments after the service termination.

Frequently asked questions

Question: How do I activate the Amili Cash Flow service in Netvisor?

Answer: Activate the service from Netvisor Store by selecting Activate, define the account number to be used on invoices, proceed to the Amili Cash Flow service implementation, and finalize the activation by accepting the terms and identifying yourself in the Netvisor KYC service.

Question: Can I use the Amili Cash Flow service if my company has Cash Flow Plus?

Answer: No, you cannot. If your company already uses the Cash Flow Plus service, the Amili Cash Flow service cannot be activated.

Question: Can I edit the sales invoice reference number after activating the Amili Cash Flow service?

Answer: No, you cannot. After the service implementation, a service-specific reference number is created for the sales invoice, and it cannot be edited.

Question: Can I send payment reminders and collection letters from Netvisor when Amili Cash Flow is in use?

Answer: No, you cannot. Visma Amili handles payment monitoring, so payment reminders, notices, and collection letters cannot be sent from Netvisor itself.

Question: What should I do if an incorrect payment has been recorded for an invoice sent to the Amili Cash Flow service?

Answer: Contact Amili's customer service and correct the error in Netvisor by recording a negative payment for the incorrect payment.

Question: Can Amili Cash Flow handle currency invoices or invoices where the billing country is not Finland?

Answer: No, it cannot. Sending currency invoices will result in an error, and if the billing country is other than Finland, the invoice will not be sent to the Amili Cash Flow service.

Question: Should a separate interest invoice be created in Netvisor for an invoice sent to the Amili Cash Flow service?

Answer: No, it should not. Information about a separate interest invoice in Netvisor is not sent to Amili, and Amili calculates interest according to the original invoice.

Question: Who can create a payment plan for an invoice in the Amili Cash Flow service?

Answer: Only Amili can create payment plans. The debtor should contact Amili's customer service.

Question: How is a credit note handled when the invoice has been sent to the Amili Cash Flow service?

Answer: Create the credit note from the original invoice via the Sales invoice actions menu, send or print the credit note, and if invoices are imported via integration, import the credit note without a voucher and select the correct Credited invoice information for the credit note.

Question: How do I close the Amili Cash Flow service?

Answer: Close the service through Netvisor Store. After this, new invoices will no longer transfer to the service, and Amili will contact you regarding ongoing assignments.

Keywords

Amili Cash Flow, Reskontravahti, Netvisor Store, accounts receivable, payment monitoring, payment reminder, collection, bypass payment, collection prohibition, credit loss, currency invoice, interest invoice, payment plan, credit note, Netvisor KYC, client account

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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