This guide covers checking and editing payslip postings in the payroll accountant view, voucher preview, and reconciliation report. Additionally, it provides instructions for correcting postings at different stages of the payroll process.
TABLE OF CONTENTS
Payroll accountant view
Check the payslip postings well in advance before creating the actual bookkeeping voucher. Set the salary type posting settings and cost object processing settings correctly before creating payslips for the most effortless result.
In the payslip edit view, there is a "payroll accountant view" tab. Open the view as follows:
- Select "Edit" from the payslip.
- Go to the "Payroll accountant view" tab.
Alternatively, open the tab by clicking the "pencil/notepad" icon on the payslip row:
View payslip postings also from the "monthly tracking view".
Open the view by selecting: Pay > Payroll > Obligations > click on the desired month's name > Payslips.
The payslip opens from the employee's name. Check the "payroll accountant view" tab and other payslip details.
"Payroll accountant view" tab shows the postings of used salary types and the salary types used as the basis for calculation. Note that not all salary types should have postings.
Note that only "paid" status payslips are visible in the monthly tracking view.
Check from the payroll process "payroll accountant view" if the necessary salary types have postings. For example, for calculated salary types (gross pay, salary in money, net wage or salary, withholding tax, to be paid), the posting should be by default only on withholding tax. If red is visible in the payroll accountant view, the salary type has a one-sided posting, meaning either the credit or debit account is completely missing from the salary type settings.
Salary type postings are defined from company-specific salary types by selecting: Pay > Payroll > Salary model management > Company-specific salary types.
Holiday calculation method salary type postings are set at: Pay > Payroll > Salary model management > Holiday calculation method salary types.
For an incomplete payslip, postings can still be easily changed. The payslip can be returned to the "unprocessed payslips" stage until the payslips are paid.
Proceed as follows at different stages:
- "Unprocessed payslips" stage "delete" button deletes the payslip, moving it to the stage "employees without payslip created". If you edit salary type postings, the information updates only when the payslip is deleted and recreated.
- "Undelivered payslips" stage "return" button returns the payslip to the "unprocessed payslips" stage. The payslip does not disappear but returns to the previous stage.
- "Unpaid payslips" stage "return" button returns the payslip "unprocessed payslips" stage.
- "Payslips without voucher" -stage payslip cannot be returned to unprocessed without first invalidating the sent earning payment report from the income register through Netvisor. See separate guide for correcting payslip.
- "Completed payslips" stage "return" button returns the payslip "payslips without voucher" stage. Note that returning does not delete the already created voucher. The voucher is still found in bookkeeping, so invalidate or edit it manually as desired.
Voucher preview
Check the voucher details before creating the voucher by selecting "voucher preview".
From the voucher preview, you can see the information going to bookkeeping, postings, and cost centers. Postings and allocation curve can still be manually edited at this stage as needed.
Reconciliation report
Once the payslip voucher is created, check the payroll information again by selecting "Show reconciliation report", which opens the reconciliation report.
The reconciliation report compares the following information:
- Pay period-specific salary types with the setting "Show on reports"
- Salary type and account-specific
- Voucher row-specific
From the reconciliation report, the user can see at a glance all used salary types, postings, and voucher. This way, payroll information can be reconciled with bookkeeping voucher information and payroll report information.
RECONCILIATION TIP! Does the "To be paid" amount match the amount posted to account "2961 Payroll expenses (Accrued liabilities)"?
- To be paid amount is greater than 2961 -> A salary type is missing a posting
- To be paid amount is less than 2961 -> A salary type has an extra posting
Open the reconciliation report alternatively without going to the payroll process through the voucher created from payroll:
Open the voucher (1).
From the voucher view, voucher details are visible. Select the Source section "Payroll" link (2). This opens all payslips linked to the voucher.
Select the "Show reconciliation report" link found below the payslips, which opens the reconciliation report (3).
Frequently asked questions
Where can I check payslip postings?
Payslip postings are visible per employee on the "Payroll accountant view" tab. Payslip postings come from the salary model settings, which are primarily defined in company-specific salary type settings unless rules overriding company-specific posting settings for salary models are given.
Path: Pay > Payroll > Salary model management > Company-specific salary types
A salary type is visible in the payroll accountant view, but not in the payslip row details?
From the salary model formatting, you can edit the salary types visible on the payslip (pdf).
Path: Pay > Payroll > Salary model management > Select salary model name > Formatting tab
Should the salary type "Hourly pay" have a posting?
By default, in Netvisor settings, the salary type "Hourly pay" is a unit price salary type and does not need to be posted to bookkeeping. The salary type is used, for example, in the record type formula to determine at what unit price the employee is paid for hours recorded in working hours.
Where to edit holiday calculation salary type postings?
Path: Pay > Payroll > Salary model management > Holiday calculation method salary types
Payslips are not visible as the source of the created voucher, what's wrong?
This may be because after the voucher creation, payslips have been returned backward in the payroll process and a new voucher has been created later or the voucher creation has been bypassed. Payslips targeted to the voucher may also have been deleted. Note! Deleting a payslip does not automatically invalidate or remove the voucher from bookkeeping, but the link between the deleted payslip and the voucher breaks. From the payslip handling history, you can check payslip edits (image below).
If payslips are corrected after the original voucher creation, invalidate/delete the bookkeeping voucher and create a new voucher from the corrected payslips to maintain the link to the payslips. Returning the payslip does not automatically correct or remove the original voucher.
Guide: Correcting payslip
Keywords: Payroll, posting, payroll accountant view, voucher, reconciliation report, Netvisor, salary type.
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