This guide covers three different situations for correcting a payslip, where information needs to be edited afterwards.

Pay > Payroll > Payslips and pay periods

Table of contents

General actions before correction

Before correction actions, check that the pay period status is "Open".(See image below, point 1)

If the period is in status "Processed", open it as follows:

  1. Select the pay period to be processed by clicking the pay period link.
  2. Click the "Mark pay period as open" button at the bottom left of the view.

If the created voucher needs to be invalidated from bookkeeping, drill down into the voucher information by clicking the voucher link under the "Completed payslips" heading in the payroll process.(See image below, point 1)

Select "Voucher-specific actions" > "Invalidate entire voucher" from the top right of the Voucher edit view.

Note: Restoring payslips does not invalidate the voucher, it only breaks the link. If you do not invalidate the voucher at this stage, it will remain valid in the Financial Management section. Leave the voucher valid only if it does not need to be invalidated.

1. Incorrect or missing calculation targets on the payslip

If cost centers are missing from the voucher or are incorrect, proceed as follows:

  1. Restore the payslip in the payroll process to the "Payslips without voucher" stage by clicking the blue Restore arrow on the right side of the row. (image below, point 1)

  2. When the payslips are in the "Payslips without voucher" stage of the payroll process, edit the allocation curve by clicking the (pencil/notepad) button under the Information heading.(image below, point 1)

  3. Make the necessary changes on the Allocation curve tab to match the actual/desired situation.

Linking missing hours

You can link missing working hours information to the payslip without restoring the slip in the process (e.g., the last hours of the pay period are not yet possible to include in the payslip during the payroll phase, they can be linked after the pay has been made). You can link missing time entries as follows:

  1. Select the payslips to be processed.

  2. Click "Link missing time entries".

  3. The window lists the hours recorded for the pay period that are not yet on the payslip. Select the hours by clicking "Link selected hours and update allocation curve".  If desired, you can view the working hours report by clicking the hour amount on the right side.

2. Employee has been overcharged insurance premiums or withholding tax or part of the pay is missing

There may be a situation where the employee has been overcharged insurance premiums or withholding tax. It is also possible that part of the pay is missing from the first payslip of the pay period. In this case, the option is to create an additional payslip for the employee.

Note that insurance calculation is based on the income types assigned to salary types and their insurance handling. You can read more about assigning salary types to income types in the guide Assigning salary types to income types.

If it is noticed after the payment that the employee has been overcharged insurance premiums or withholding tax, you can refund the overcharged payments or withholding taxes with an additional payslip or correct the information during the next payment. 

Creating an additional payslip

  1. Select the employees for whom the additional payslip will be created.

  2. Click the "Create additional payslip for selected" button or the Create link under the Additional payslip heading.

  3. In the "Check selected pay bases" stage, select the necessary "Fixed pay bases" (e.g., Hourly pay) so that the missing information appears on the payslip. See detailed instructions: Creating an additional payslip.

3. Pay has been calculated incorrectly, payslip needs to be edited

If a paid payslip needs to be corrected, proceed as follows:

  1. Invalidate the earning payment report: Go to Pay > Payroll > Earning payment reports, click the downward arrow and select Invalidate.

  2. When the notification changes to status "Invalidated", restore the payslip to the necessary stage in the payroll process by clicking the Restore arrow on the right side of the row.

  3. If the payslip is to be deleted, you can delete the slip in the "Unprocessed payslips" stage by clicking the red Delete cross.


  4. Make the necessary corrections, select the payslips, and click "Mark selected as processed".

  5. Skip sending (since the slips have already been delivered) by clicking "Print selected" (see image below, point 1) and then "Mark as printed" (2). If desired, you can also resend the slips to the employees.

  6. Skip the payment phase by clicking "Mark selected as paid"(see image below, point 1). Then choose either:

    • "Mark as paid and send notification to income register" (if a new notification is sent).
    • "Mark as paid, but do not send notification" (if the notification is not to be sent).

  7. Recreate the voucher: Check the information with the "Voucher preview" button and click "Create voucher for selected".

    If you did not delete the original voucher at the beginning, select "Skip voucher creation" at this stage to avoid double entry in bookkeeping.

  8. Confirm the period to "Processed" status by clicking "Mark pay period as processed".

Frequently asked questions

What if I forgot to invalidate the incorrect voucher before creating a new one?
If the voucher is not invalidated, the new payslip voucher creates a double entry. You can correct the situation by invalidating the old voucher on the bookkeeping side or by creating a correction voucher.

Does the payslip always need to be deleted if there is an error?
Not always. Often it is enough to restore the payslip backwards in the payroll process, make the necessary changes, and process it again.

What should I do if the Income Register notification has already been sent?
You must first invalidate the earning payment report in the Earning payment reports section before you can edit or delete the paid slip.

Keywords: Payslip, Correction, Additional payslip, Income Register, Invalidation, Allocation curve

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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