The employee list is used to manage employee information, retrieve tax cards, and perform mass processing operations. This guide covers column filtering, using search criteria in the view, and utilizing the list for different purposes.

Salaries > Personnel > Employee list

Table of contents

The employee list shows employees and the tax cards to be retrieved. From the tax cards tab, you can retrieve tax cards. You can read more about retrieving tax cards here: Retrieving tax cards.

By default, the employee list shows employees with an active employment. If you want to see all employees, also select "Show in list" and "Employees without active employment". This way, you will also see employees whose employment has ended or is about to start. The view is paginated when there are more than 300 employees.

The employee list displays employee information based on the given search criteria and filters. In the view, employee information can be managed through mass processing. You can drill down into an individual employee's information by clicking on the employee's name. Search criteria and column selections are user-definable, allowing the list to be used for various purposes. The list data can also be exported to Excel format.

Column data filtering

The top bar of the employee list view contains filtering tools that allow you to define the information displayed in the list. Your selections will remain on the list even if you log out of the company. If necessary, you can restore the default selections using the "Restore defaults" function.

  1. Use the Collapse/Expand button to collapse the list to only show Salary model headings or expand it back (point 1).
  2. Select the desired information about employees from the Show columns menu. The menu includes basic data, employment information, and company hierarchy settings (2).
  3. Edit the order of employees using the Group option. For example, "No grouping" shows all in alphabetical order (3).
  4. Filter employees based on the current status of their employment using the Show in list menu (4).
  5. Filter the displayed information using the Filter by keyword function (5).
  6. Always click the Update view button to apply the search criteria (6).
  7. Use the Restore defaults option to reset the search criteria to their original state (7).
When making changes to search criteria, always remember to click the "Update view" button to refresh the view.

Other functions

  1. Access other functions related to employee information from the Employee functions menu (point 1).
  2. Export the employee list to Excel format using the Save as Excel file function. The Excel list shows the filtered employees, but all columns are exported (2).

Ways to use the employee list

  • Sort rows in ascending or descending order by clicking the column header.
  • Hide or reveal employees under a group by clicking the grouping row with a light blue background.
  • View and edit company hierarchy factual verification and approval rights from the access rights columns.
  • Monitor the validity of employee-specific services. Hover over the color-coded information to see the reason for the notification.
  • Check the validity of tax cards.

Mass processing of employees

  1. Select one or more employees from the list.
  2. Click the "Process x selected" button that activates in the lower left corner.

Access rights

Access to the employee list view requires payroll-specific rights for reading or editing under Personal register > Employee management.

  • With the Payroll accountant role, you can see all employees.
  • With the Personal details handler role, you can exceptionally see all employees.
  • With the Supervisor role, you can only see employees for whom you have factual verification or approval rights.
  • With the Employee profile, you can only see your own information.

Frequently asked questions

Why has an employee disappeared from the employee list?
By default, the employee list only shows employees with active employment. If an employee is not visible on the list, expand the search criteria from the "Show in list" menu by also checking "Employees without active employment".

How do I calculate the average number of employees for the financial statement?
Filter the "Show columns" menu to display the start and end dates of employment and the working hours percentage.


Keywords: employee list, personal register, tax cards, mass processing, column filtering, employment information

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


Did you find it helpful? Yes No

Send feedback
Sorry we couldn't be helpful. Help us improve this article with your feedback.