The guide covers the different views of holiday management, their functionalities, and settings. The guide introduces the use of the filtering tool, monitoring holiday pay debt, calculating holiday accruals, managing taken and paid holidays, and setting holiday year prices and holiday calculation settings.

Holiday management

Payroll > Holidays > Holiday management

You can use the filtering tool in the holiday management views to limit the visibility of employees' accrued holiday information in the holiday management views or payslips based on the following criteria:

  • Select the total sums of all employment relationships.
  • Select according to the first employment relationship.
  • Select according to the joining date of the latest employment relationship.

Holiday pay debt

The holiday pay debt view is divided into two columns; "untaken holiday days" and "holiday pay debt".

  1. In the "Untaken" section, view holiday days according to the new accrual, recordable holiday days, planned holiday days, and untaken holiday days.
  2. In the "Holiday pay debt" section, monitor unpaid holiday days and unpaid holiday bonuses in days and euros.
  3. Note that the estimated side cost is determined according to the payroll settings (Payroll > Settings > Payroll settings) “Reduce the employee's share of the side costs of holiday pay accruals” setting, so the estimated side cost is shown either in full or reduced by the employee's share.
  4. Unpaid holiday pay and unpaid holiday bonus can be reconciled with the holiday accruals formed in bookkeeping based on the information in this column.

Help: Holiday pay debt

Holiday accruals

In the holiday accruals view, employees' holiday accruals are calculated monthly.

  1. Calculate holiday accruals, which retrieves the employee's accrual euros from the "payroll accountant view" visible on the payslip from the "Holiday pay accrual" and "Holiday bonus accrual" salary type values.
  2. Note that the holiday days of the accrual month are retrieved according to the holiday day accrual rule selected in the employee's holiday calculation settings. The calculation of accruals is based on the holiday entitlement defined for the employee and the formulas of the holiday calculation method.
  3. Calculate holiday accruals before forming the holiday accrual voucher, as it is not possible to form the voucher before this step.
  4. Freely edit holiday accruals by clicking the desired cell if the holiday calculation settings were not correct when forming the payslip or require manual correction. If the employee has multiple holiday calculation methods, you can also edit the values of the cells according to the holiday calculation method.
  5. In the holiday accruals view, the program's suggested accrual changes can also be accepted. The program suggests an accrual change, for example, when the salary basis of a monthly salaried employee changes, such as in a salary increase situation.

Help: Holiday accruals

Taken and paid

In this view, the taken holiday days, paid holiday and holiday bonus days, and paid holiday pays and bonuses are shown per employee.

  1. Manually edit columns as desired by clicking the desired column of the employee or target month depending on the filters.
  2. Note that editing these columns does not form a bookkeeping voucher, and therefore the edits do not affect bookkeeping. A note "User edited value" remains in the cell manually edited by the user.
  3. Check the "Payslips" column, where the payslip is shown for the month in which the calculation falls according to the last date of the pay period and has processed holidays.

Help: Taken and paid

Holiday year prices and holiday payslips

  1. In the holiday year prices view, you can set per holiday year and per employee which holiday calculation method, calculation rule, and at what holiday day and holiday bonus day price holidays are to be paid.
  2. Note that if the settings are not changed from the default settings, the employee's holidays are paid according to the formula of the holiday calculation method set for the employee.
  3. Form holiday payslips for employees from the view, which show the size of the holiday pay and the basis for its determination.

Help: Holiday year prices

Holiday calculation settings

This view directly guides to the holiday calculation settings (Payroll > Settings > Holiday calculation settings).

  1. Edit the holiday days accrued per month, holiday calculation methods, and holiday accrual rules from the holiday calculation settings if necessary.

Help: Holiday entitlement management

Frequently asked questions

How can I limit the visibility of holiday information?
You can use the filtering tool in the holiday management views and select the view either according to the total sums of all employment relationships, the first employment relationship, or the latest employment relationship.

Does manual editing in the "Taken and paid" view affect bookkeeping?
No, it does not. Manual editing of columns does not form a bookkeeping voucher.

Why can't I form a holiday accrual voucher?
It is not possible to form a holiday accrual voucher until the holiday accruals have been calculated in the Holiday accruals view.

Where is the estimated side cost determined in the holiday pay debt view?
It is determined in the payroll settings under “Reduce the employee's share of the side costs of holiday pay accruals”.

Can I change the price of a holiday day for a specific holiday year?
Yes, you can set the price of a holiday day and holiday bonus day per holiday year and per employee in the Holiday year prices view.

Keywords: holiday management, holiday pay debt, holiday accruals, holiday payslip, holiday calculation settings, accrual, holiday day price, holiday entitlement

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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