The guide covers the use of the holiday pay debt report, reviewing and editing data, and reconciling the report with bookkeeping. The report is used to track cumulative holiday pay and holiday bonus information, as well as estimated employer's contributions up to the selected point in time.

Table of contents

General view

Payroll > Holidays > Holiday pay debt

The holiday pay debt report shows cumulative data up to the selected point in time. Limit the time period of the report data as follows:

  1. Utilize the "show report data up to this point" function.
  2. First, select the desired month and year.
  3. Update the view.

The holiday pay debt view can be used to reconcile holiday pay debt. The "Unpaid holiday pay" and "Unpaid holiday bonus" columns show cumulative data up to the selected point in time. The "Estimated employer's contribution" column shows the estimated employer's contribution caused by the accrual. The calculation of estimated employer's contributions uses the percentages set for settlement points and the current health insurance contribution percentage. The rightmost column at the bottom of the view contains a total sum that includes the aforementioned values. You can use these values to reconcile holiday pay accruals in bookkeeping. The holiday pay debt view can also be used, for example, to report holidays that employees can record.

Columns

  • New accrual = The current holiday accrual year’s accrual from holiday days that are not yet available
  • Recordable = Recordable holiday days, from which the new accrual and planned holiday days are deducted
  • Planned = Entries of the annual holiday type recorded in the Case entry function (all entries made in the past or future are considered until the time entry status changes to Paid, meaning open, confirmed, and approved entries are visible in planned)
  • Unheld = New holiday days accrual + recordable holiday days + planned holiday days (i.e., all holidays of the employee, e.g., for final settlement payment)

Editing data

If you want to edit data, proceed as follows:

  1. Drill down from the right side of the view using the "all data" link to the employee-specific view.
  2. Edit "Accruals" and "held and paid" directly in the column cells.

Note that editing these does not create a voucher in bookkeeping, and therefore does not affect bookkeeping.

Why does the holiday pay debt not match bookkeeping?

If the balance in bookkeeping does not match the magnitude of the values in the holiday pay debt report, it may be due to one of the following:

  • Holiday pay and bonus have been accrued in bookkeeping with a different amount than the actual holiday pays and bonuses paid > this should be corrected manually in bookkeeping
  • Holiday pays accrued during the implementation of Netvisor's holiday calculation have been entered in the Holiday accruals view, but corresponding information has not been brought into bookkeeping
  • Holiday information has been manually edited in Holiday management views that do not affect bookkeeping, and entries in bookkeeping have not been updated
  • A holiday accrual voucher has been created in the Holiday accruals view, after which data has been further edited in the columns > changes made after voucher creation do not affect bookkeeping
  • The "estimated employer's contribution" column in the holiday pay debt view includes the employee's share unless this has been specifically disabled in payroll settings under Payroll > Settings > Payroll settings > Reduce employee's share from holiday pay accruals employer's contributions
  • The range of the holiday pay debt view has been changed > check the range
  • Holiday pay employer's contributions have been accrued using different year's insurance percentages than the current percentages
  • Paid holiday pays are recorded in Netvisor for the month corresponding to the last date of the pay period, not the actual payslip payment date of the holiday pay

Frequently asked questions

Where can I find the holiday pay debt report?
The report can be found under Payroll > Holidays > Holiday pay debt.

How can I limit the time period of the report?
Select the desired month and year using the "show report data up to this point" function and update the view.

What does the "Unheld" column contain?
It contains the new holiday days accrual, recordable holiday days, and planned holiday days.

Does editing data directly in the columns affect bookkeeping?
No, it does not. Editing "Accruals" and "held and paid" does not create a voucher in bookkeeping.

Why might the "estimated employer's contribution" differ from bookkeeping?
It may be due to the fact that the sum includes the employee's share, or accrual has been done using different year's insurance percentages.

Keywords: holiday pay debt, report, holidays, accrual, employer's contributions, reconciliation, bookkeeping, holiday accrual

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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