The holiday prices and holiday payslips view can be found at Payroll > Holiday management > Holiday prices and holiday payslips
CONTENT
- General view
- Holiday payslip and ending the holiday year
- Setting the calculation rule and daily price for the holiday year
- Computational holiday calculation method (e.g. HolidayKTA, HolidayKPA or % -based)
- Creating and previewing payslip (example)
General view
In the view, it is possible to save the holiday calculation method, calculation rule, holiday price, and holiday bonus price for holiday years that have not been calculated in Netvisor or if the daily price calculated by Netvisor is desired to be something else. Additionally, from the view, you can create and view employees' holiday payslips. The rules and values saved in the view override the employee's default information and calculations. If no exceptional calculation rule or value is set in the view, the holiday price is calculated according to the employee's current holiday calculation method.
The payable holiday days or holiday bonus days are automatically deducted from the oldest holiday year to the newest, meaning the payable holiday year is not separately defined in the payroll process. Separate salary type rows are created on the payslip for the payable holiday pays and holiday bonus days, with the holiday year being paid to the employee's payslip as the explanation.
The view can be filtered based on the holiday accrual year, employee, and salary model. Changes made in the view are holiday year and employee-specific.
Holiday payslip and ending the holiday year
We have compiled a separate guide on the holiday payslip and ending the holiday year, which you can explore through this link: Ending the holiday year and creating the holiday payslip
You can find information about the holiday payslip and its content here: Holiday payslip
Setting the calculation rule and daily price for the holiday year
In the holiday prices view, employees have the default holiday calculation method defined in the employee's basic information.
For each holiday year, the holiday price is retrieved according to the setting set for the holiday year. In the holiday prices view, you can define which holiday calculation method is used for the holiday year and whether the holiday price is calculated using the formula for the holiday calculation method or if a fixed price is given for the holiday day and holiday bonus day in the price list.
If no exceptional settings are defined in the holiday prices view, the holiday price is calculated using the formula for the employee's current holiday calculation method. User guide: Holiday calculation methods
Setting the calculation rule
The holiday year-specific calculation rule is set employee-specifically. The calculation rule can be chosen as the formula for the holiday calculation method or the user input value.
Formula for holiday calculation method
The formula for the holiday calculation method follows the calculation formula for the holiday price chosen for the employee.
The calculation formula for the holiday calculation method can be checked here: Payroll > Settings > Holiday calculation settings > Holiday calculation methods
Example:
The employee is on a monthly salary and holidays accrue using the monthly salary holiday calculation method, but regular working hours have changed during the holiday year, and the employee's holiday pay is desired to be paid on a percentage basis. In this case, the correct and desired holiday calculation method for the holiday year can be selected in the holiday prices view. If the earnings for the holiday year are found in the payslips calculated in Netvisor and no changes have been needed to the calculation formulas for the holiday calculation methods, the holiday price can be automatically calculated according to the set holiday calculation method formula. Otherwise, the employee should choose "user input value" as the calculation rule.
User input value and setting daily prices
If the daily price calculated by the program according to the holiday calculation method is not desired or the holiday calculation has not been done in Netvisor, the automatically formed value can be overridden by saving the desired daily price for the employee.
The user input value follows the daily price saved in the user's columns for the holiday price and holiday bonus price, based on which holiday pay and holiday bonus are paid to employees for the holiday year.
When values are set for the employee in the holiday price and holiday bonus price columns, the payroll accountant's view on the payslip forms sums on the "Holiday price" and "Holiday bonus price" salary type rows according to the set holiday calculation method, holiday year, and daily price.
Impact of user input value on holiday calculation reports
If the user inputs a value in the holiday prices view for the holiday price and/or holiday bonus price columns, the daily euros do not automatically transfer to other holiday calculation functions, such as the Holiday pay debt view. When holiday pay or bonus is paid, the Holiday pay debt report may be negative or remain positive for the employee's accrued euros due to the daily price saving.
We recommend that if holiday pay or holiday bonus daily prices are saved in the holiday prices view, possible changes should also be checked and made in the Holiday pay debt to ensure the report is up to date for accrued euros. Please note that changes made in the Holiday pay debt view do not have an accounting impact.
User guide: Holiday pay debt
Computational holiday calculation method (e.g. HolidayKTA, HolidayKPA or % -based)
If the employee has been set a holiday calculation method whose formula uses the "salary type value for the time period" formula element information "beginning and end of the holiday accrual year being processed", then the earnings affecting the holiday price calculation are retrieved from the values of the holiday year whose accruals are being paid.
Example:
The employee has been set the holiday calculation method HolidayKTA and the calculation rule has been set to "Formula for holiday calculation method", the holiday price is automatically formed based on the earnings of the holiday year being paid on the payslip.
Impact of employee-specific holiday percentage on holiday price
When holidays are paid to the employee and the holiday calculation formula includes the holiday percentage as a coefficient, the following should be noted:
The calculation of the holiday price uses the employee's current holiday percentage rule. If the holiday percentage has changed, for example, to a higher percentage than what was used to accrue holiday pay during the previous holiday year, it is recommended to save the holiday price and holiday bonus price accrued with the smaller percentage in the "holiday prices" view.
Creating and previewing payslip (example)
The employee was on hourly pay during the holiday year 2022-2023, during which the holiday calculation method was HolidayKTA. The earnings for the holiday year 2022-2023 have not been processed in Netvisor's payroll. The employee is on a monthly salary starting from 1.4.2023, and the default holiday calculation method set in the employee's basic information is the monthly salary holiday calculation method. In June 2023, the employee wants to be paid 24 days of holiday pay and holiday bonus according to HolidayKTA.
Set the holiday calculation method HolidayKTA for the employee for the holiday year 2022-2023 in the holiday prices view and activate the user input values selection so that the holiday price and holiday bonus price can be set.
Create a payslip for June 2023, where 24 days of holiday pay and holiday bonus are saved for payment. The payslip forms payment for 24 days of holiday pay and holiday bonus based on the available holiday days and the values saved in the holiday prices view. The salary type row explanation shows which holiday year's holidays are being paid on the payslip.
If no default settings are saved for the employee in the holiday prices view, the payslip forms holiday pay and holiday bonus for payment according to the holiday calculation method set in the employee's basic information.
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