Holiday Payslip

The holiday payslip is a summary of the employee's accumulation of holiday days, the amount of holiday pay, and any possible holiday bonus. The holiday payslip is usually printed at the end of the holiday year, showing the accumulations for the entire holiday year. The instructions describe the formation of the holiday payslip, its preview, and content review, as well as the selection of the holiday calculation rule.

Note that the format and content of the holiday payslip depend on the employee's holiday calculation method. Ending the holiday year and forming the holiday payslip

If necessary, manually define the holiday price and the holiday bonus day price for the employee. Set the values before forming the holiday payslip, so the holiday payslip is determined according to the set values.

You can open the view or perform the action by selecting Pay > Holiday management > Holiday year prices and holiday payslips.

Ensure you have P-role access rights to be able to print the holiday payslip.

Holiday payslip preview and formation

1. Select the employees to be processed. You can select one or more employees for processing simultaneously. Select small groups if there is something to correct in the data. If you need to correct the information of an individual payslip, you will have to reload all the payslips being processed.
2. Select Preview and form holiday payslips.

The holiday payslip download window looks like this. If there are many payslips to download, it may take a moment. The window shows the progress of the download.

If an error occurs during formation, the download window remains visible and indicates whose payslip was not formed.

3. If you interrupt the preview download, select the Continue button to view the holiday payslips that were formed before the interruption.

Holiday payslip content

The content of the downloaded holiday payslip looks like this for the example person. The content of the holiday payslip is influenced by the settings in the person's information.

1. Check the information about the holiday accrual year, the total accumulated holiday days during it, and the holiday pay and possible holiday bonus accumulated for the entire year.
2. Check the holiday calculation settings. You can view them on the Holiday management page.
3. Check the accumulated holiday days monthly.
4. Check the holiday calculation methods. This section shows the holiday calculation method set for the person for the specific holiday accrual year and the formula based on which the holiday pay and holiday bonus have been calculated for the person. If the calculation rule "User-entered value" is selected for the person's holiday calculation method, only the set amounts and their resulting outcome will be visible.

5. If errors appear in the information of the holiday payslip, close the preview and correct the employee's information. Do not make direct changes to the holiday payslip.
6. Open the preview as many times as necessary.
7. Accept or reject all payslips simultaneously if you selected multiple holiday payslips for processing.

Check at the bottom of the view whether holiday day rounding is on or not. Change the setting if necessary on the Payroll settings page.

You can open the view or perform the action by selecting Pay > Payroll settings.

Select holiday calculation rule

1. When the holiday payslip preview looks correct, save the selected settings and save the holiday payslip.

"The holiday calculation method and selected calculation rule are saved for the employee to be visible for the specific holiday year. Fixed prices for holiday days are saved to be visible only if the calculation rule "User-entered value" is selected.

The calculation rule does not affect the formation of the holiday payslip. Holiday payslips are visible to employees in their basic information, on the Payslips tab.

Holiday days, holiday pay, and holiday bonus created by holiday day rounding are added to the next month's Accrual changes. By accepting the accrual change, you can add the rounding days and euros to the holiday pay debt and record the accrual in bookkeeping."

The settings are saved in the Holiday year prices and holiday payslips view.

When you select the "User-entered value" option, manually enter the values into the person's information before saving the holiday payslip. Select the edit button on the Holiday year prices and holiday payslips tab, which releases the Holiday price and Holiday bonus day price information for editing. When the prices are manually entered, only the prices and the calculated outcome will be visible on the holiday payslip, and the holiday calculation formula will not be visible.

Holiday payslips can be found in the future on the Pay > Holiday management > Holiday year prices and holiday payslips page.

You can form the holiday payslip as many times as necessary. All holiday payslips are saved.

You can delete unnecessary payslips by opening the payslip and selecting "delete" from the bottom left.

The latest version of the holiday payslip is visible to the employee on the "payslips" tab, currently only in the browser.

Frequently asked questions

• What is a holiday payslip?
  The holiday payslip is a summary of the employee's accumulation of holiday days, the amount of holiday pay, and any possible holiday bonus.
• What access rights are required to print the holiday payslip?
  You need P-role access rights to be able to print the holiday payslip.
• What should I do if there are errors in the holiday payslip?
  Close the preview and correct the employee's information. Direct changes cannot be made to the holiday payslip.
• Can the employee see their holiday payslip?
  Yes, the latest version of the holiday payslip is visible to the employee on the "payslips" tab, currently only in the browser.

Keywords: Holiday payslip, holiday year, holiday pay, holiday bonus, holiday calculation method, holiday calculation rule, holiday management