This guide covers the ending of the earning year for annual holidays, the creation of holiday payslips, rounding and accrual change of holiday accumulations, and the cancellation of the decision of the holiday year. The guide also advises on defining the price of holiday pay and bonus in situations where previous earnings are not found or the holiday calculation method changes.
The earning year for annual holidays starts on April 1st and ends on March 31st of the following year. The annual holidays earned during this period are taken and paid during the holiday season starting on May 1st, unless otherwise agreed within the company. Save the holiday payslip for earned holidays, holiday pay, and holiday bonus in the employee information. Define the price of holiday pay and bonus for the holiday year in the person's information, even in situations where previous holiday year earnings are not found in Netvisor, or the holiday calculation method changes when the holiday year changes.
CONTENT
- Ending the holiday year
- Holiday payslip
- Rounding and accrual change of holiday accumulations
- Canceling the decision of the holiday year
Ending the holiday year
- Calculate all salaries related to March days in advance.
- Calculate and check March holiday accumulations in: Salaries > Holidays > Holiday management > Holiday accumulations.
- Do not create a voucher at this stage.
- Select "Holiday year prices and holiday payslips".
- Choose the employees to be processed.
- Select "Preview and create holiday payslips" from the bottom left.
- If there are errors in the holiday payslips, close the preview and make the necessary corrections from holiday management.
- Open the preview again after corrections. If there are many calculations, the download may take a little longer. Track the progress of downloads with the download window.
- If you interrupt the loading of the preview, use the Continue button to view the holiday payslips that were formed before the interruption.
- Proceed by selecting "Continue to the next step".
- Select the holiday calculation rule.
- At this stage, decide how the employee's holiday settings are saved in the Holiday year prices and holiday payslips view. This affects the price at which the employee's holidays will be paid during the holiday year. User guide: Holiday year prices and holiday payslips.
- Save both a fixed holiday price and a holiday bonus day price for the employee if "User-entered value" is selected as the calculation rule. When "User-entered value" is selected as the calculation rule for the employee, the holiday price is fixed, and the holiday payslip will not show the annual holiday calculation formula.
- After saving the settings and creating the holiday payslips, return to the Holiday year prices and holiday payslips view, where the selected settings are visible.
Holiday payslip
The holiday payslip is visible on the Holiday year prices and holiday payslips tab for the employee, on the right side.
- Create multiple holiday payslips if desired. These will remain visible on the page unless specifically removed.
- Delete a holiday payslip by opening the payslip link and selecting "Delete".
The employee only sees the latest holiday payslip. Completed holiday payslips are visible to employees in the browser version, on the payslips page.
Rounding and accrual change of holiday accumulations
If the company uses rounding of holiday day accumulations, the holiday days, holiday pay, and holiday bonus generated from this are added to the accrual changes of the following month.
- Approve the accrual change to add the days and euros formed from rounding to the holiday pay debt and record the accrual in bookkeeping. In this case, the holiday pay debt only includes whole holiday days.
- Check and change the setting on the Payroll settings page by selecting: Salaries > Settings > Payroll settings. Rounding of holiday days is enabled by default in all companies.
- Create the voucher for holiday accruals after this.
Canceling the decision of the holiday year
If you notice an error, cancel the decision of the holiday year for an individual or multiple people in the following way:
- Delete the created holiday payslips by opening the payslip and selecting "Delete". Note that deleting the holiday payslip does not reset any settings or formed accrual changes.
- Reset the holiday settings from the Holiday year prices and holiday payslips view.
- Remove the selection from all holiday calculation methods and save, which will remove the saved settings and prices. After this, the view will read "Use the employee's current holiday calculation methods".
- Consider rounding. If rounding has been used, the final sum and accrual changes include rounding. Reset rounding from the Holiday pay debt view.
- Start over and create the holiday payslip after these actions.
Frequently asked questions
- When does the earning year for annual holidays start and end?
The earning year for annual holidays starts on April 1st and ends on March 31st of the following year. - What should I do if "User-entered value" is selected as the holiday calculation rule?
Save both a fixed holiday price and a holiday bonus day price for the employee. In this case, the holiday payslip will not show the annual holiday calculation formula. - Where can I see the completed holiday payslips?
The holiday payslip is visible on the Holiday year prices and holiday payslips tab. The employee only sees the latest payslip in the browser version on the payslips page. - How can I cancel the decision of the holiday year?
Delete the created holiday payslips, reset the holiday settings from the Holiday year prices and holiday payslips view, remove the selection from all holiday calculation methods and save. Remember to also reset any possible rounding from the Holiday pay debt view.
Keywords: annual holiday, earning year, holiday payslip, decision of the holiday year, holiday accumulation, rounding, accrual change, holiday calculation rule
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