Schedules

This guide addresses accruals in accounting using accrual rules.

With the accrual tool in accounting (Financial Management > Accounting > Accruals), you can define rules that speed up the process of making regular accruals. The accrual tool is not suitable for situations where the balance of the account to be accrued in accounting changes during the accrual period.

Functionality

The method consists of two functions:

1. Managing Accrual Rules
Edit, delete, or create new accrual rules in the management view (Financial Management > Accounting > Accruals).

2. Creating and Reviewing Accruals
Accruals are generally created monthly in arrears. According to the proposal created by the accrual rule, an already existing accrual voucher can also be updated to reflect the current information. Updates are only possible for vouchers that are in an open period.
Accruals can be created either by selecting a rule at a time from the accrual view via the rule name link, which opens the rule's conditions and, by default, the time interval for that month and possibly already made accruals for that month, or by selecting multiple rules and the desired accrual time interval for them. This creates a proposal for the selected rules.
In the accrual proposal view, the current situation is shown as a comparison sum compared to the recorded situation. A green sum indicates no accrual difference, while a red sum suggests an amount to be recorded.

Creating a New Accrual

A new accrual can be created from the accrual management view (Financial Management > Accounting > Accruals)

The accrual rule consists of the following elements, whose information is provided when creating the rule:

Name = Name of the accrual
Source Account = The accounting account or account group whose target month's (income accounts) or cumulative (balance sheet accounts) balance value is the basis for calculation
Comparison Account = The accounting account to which the calculated value of the accrual rule is compared to determine the amount of the accrual difference to be recorded
Target Account = The accounting account to which the accrual difference is recorded
Percentage Distribution (%) = The percentage value used to calculate the accrual value from the source account balance
Voucher Type to be Recorded = The voucher type used in accounting

The accrual rule takes into account the target accounting information according to the source account and creates target-specific entries with the corresponding distribution.

Latest Recorded Accruals

The latest recorded accruals are shown at the bottom of the page. You can access the accrual proposal view from the accrual name and browse vouchers from the number of vouchers.

Deleting

Delete an accrual from the latest recorded accruals list using the red cross at the end of the row.

Editing

Editing an accrual rule is done through the accrual proposal view, which can be accessed by clicking the accrual name, for example, from the accrual management view.

If you change the calculation basis of the accrual rule, the accrual proposal will show a difference from the modified rule for historical periods. It is recommended to always create a new rule if changes are needed in the information, for example, for different time periods or fiscal years.

Accrual Proposal View

The view shows the details of the created accrual. You can still edit the information using the Edit Accrual Rule button.

In the accrual proposal view, the current situation is shown as a comparison sum compared to the recorded situation. A green sum indicates no accrual difference, while a red sum suggests an amount to be recorded. The accrual rule takes into account the target accounting information according to the source account and creates target-specific entries with the corresponding distribution.

Recording the Proposal

Accrual entries according to the proposal can be updated and recorded using the "Record Accrual Proposal" button at the end of the view. This creates accrual vouchers in accounting.

Reviewing and Browsing Accruals

In the Recorded Accruals tab of the accrual tool, you can browse the accruals made by rule.

Did you find it helpful? Yes No