This guide covers the management of accounting objects in Netvisor. You can find the view by navigating to Financial Management > Settings > Accounting Object Management.
Netvisor has a multidimensional target accounting system, where a financial transaction, income, or expense can be recorded on multiple parallel main levels, for which sub-levels to be monitored are created. The structure can be hierarchical. This allows the creation of a target accounting matrix that particularly serves the needs of a company's internal accounting. An accounting object in Netvisor is a function such as industry, cost center, dimension, project, or initiative, and with this function, reports can be obtained from these objects.
The name field of the accounting object is alphanumeric, you can use as a name:
- numbers
- letters
- combinations of the above
Target accounting is available in all modules; sales invoices, purchase invoices, vouchers, time tracking, and payroll.
On the accounting object page, there is a selection for the accounting object header and pagination to retrieve a reasonable amount of accounting objects at once. Pagination is automatically displayed when there are more than 1000 accounting objects. Otherwise, pagination is displayed when an accounting object header is selected.
Rights to add accounting objects: Adding an accounting object header and the actual accounting object requires editing rights to basic accounting functions. If the user is only intended to view accounting objects, then read rights are added to basic accounting functions.
Add a new header: Creating an accounting object starts with creating a header. The system has dynamic and hierarchical target accounting, where the user can first create target accounting headers, whose titles are visible in voucher and purchase invoice entries. Headers are based on alphabetical order. There can be multiple headers in parallel, but it is recommended to use two or three headers, which usually achieve sufficient target tracking.
Accounting objects can be given a default object, allowing the accounting object to be set either behind the customer or the product (a header alone is not enough, there must be an actual accounting object under this header). If "not in use" is selected, the accounting object must always be selected manually. The default object can be enabled from Sales Basic Information, where the selection for Sales Invoice Default Accounting Objects is chosen as Line Item Specific.
Show hidden: Used accounting objects can be hidden, making them no longer available in transaction entries, but still reportable. In other words, the accounting object does not disappear from an existing voucher, but it cannot be selected for a new voucher until the accounting object is active again.
Hiding an accounting object requires at least the following rights:
- Editing rights to basic reporting on the accounting side.
- Editing rights to basic accounting functions
- Editing rights to accounting object management
Select the rows to be hidden from the Hidden column. Save the visibility status with the button at the bottom of the page. Hidden rows can be displayed with the Show Hidden link at the top of the page.
Functions:
New accounting object: New accounting objects can be added from the Add New Object icon in the Function column (first icon). If this is done from the header row, Netvisor creates the accounting object under the header. If a hierarchical structure is desired and a sub-object is to be created, this new object creation is done from an existing accounting object row.
Editing: Information can be edited from the Edit icon in the Function column (middle icon). The names of object headers and their sub-levels can be changed, and it does not affect accounting. The view also allows moving the object under the same header. An accounting object cannot be moved under another header. Editing an accounting object requires editing rights to basic accounting functions.
Deletion: To delete an accounting object or header level, it must not be in use on any voucher or invoice. Additionally, it must be checked that the accounting object is not bound to a customer or product. Once all these connections are removed, the accounting object can be deleted normally.
If the object has been used extensively or its usage locations are difficult to find, the object can be hidden from view. The object can also be renamed differently, so a potentially incorrectly established object can be reused in the correct place in the hierarchy.
When an accounting object is being deleted, its current usage is checked from the following places:
- voucher lines
- product group, customer group, product, customer, sales invoice line, supplier
- purchase invoices
Deleting an accounting object requires at least the following rights:
- Editing rights to basic reporting on the accounting side.
- Editing rights to basic accounting functions
- Editing rights to accounting object management
Moving: The order of objects at the same level can be varied with the icons on the left side of the row. An accounting object cannot be moved under another header.
Keywords: Accounting object, deleting accounting object, cost center, target accounting
Mass addition of accounting objects: Mass addition of accounting objects cannot be done directly in Netvisor in accounting object management, but accounting objects must be added individually. Alternatively, accounting objects can be imported using data import, for example, with a memo voucher, which is canceled from accounting after the import. Accounting objects imported with data import remain in Netvisor, but they cannot be imported hierarchically. Hierarchies must be manually edited in accounting object management.
Automatic recording of hierarchical accounting objects: When accounting objects are built hierarchically, entries recorded at a lower level automatically sum up to higher levels in the hierarchy. For example, entries recorded at level 4 are visible on all hierarchically higher levels in reporting, even if the entry is not directly made to them.
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