Accounts Used in Default Entries

This guide covers the accounts used in default postings in Netvisor. You can access the view via the path Financial management > Settings > Accounting settings > Accounts used in default postings.

In the view, you can define default income accounts for purchase and sales invoices, which are used if you do not change the account entry when processing a product or purchase invoice.

• Define default income accounts for purchase and sales invoices that the system uses if you do not change the account entry when processing a product or purchase invoice.

In the view, you can set the debt and receivable accounts used by accounts payable and accounts receivable, as well as the default accounts for vat entries. The system's automatic entries use default accounts 1763, 2939, and 2948, so it is important not to make changes to these accounts for the functions to work correctly. The accounting reconciliation view uses accounts 1701, 2871, and 1521 as default accounts, so these should not be changed if you want to use the reconciliation view correctly.

Default accounts are mandatory and are selected from the specification of accounts. The system automatically creates default accounts during the company setup process. However, accounts can be changed whenever necessary, and the default posting will change immediately from the moment of update.

• Set the debt accounts used by accounts payable and accounts receivable.
• Set the receivable accounts used by accounts payable and accounts receivable.
• Set the default accounts for vat entries.
• Do not change the default accounts 1763, 2939, and 2948 used by automatic entries to ensure that automatic functions work correctly.
• Do not change the default accounts 1701, 2871, and 1521 used by the accounting reconciliation view if you want to use the reconciliation view correctly.
• Select all default accounts from the specification of accounts, as default accounts are mandatory.
• Make use of the default accounts automatically created by the system during the company setup process.
• Change the default accounts when necessary; note that the default posting changes immediately from the moment you make the update.

If you use the Visma Mobil Scanner receipt scanner, you need to define the desired clearing account in the view if you want the receipts to be automatically transferred to Netvisor.

• If you use the Visma Mobil Scanner receipt scanner, define a clearing account in the view so that receipts can be transferred to Netvisor via automation.

If you use the accounts receivable overpayments tool, define the account for overpayment postings in the view.

• If you use the accounts receivable overpayments tool, define the overpayment posting account in the view.

If desired, you can change the default accounts for purchases, and the accountant can then see through the voucher browsing those vouchers where the purchase invoice posting was not done, and the automation recorded the voucher during the verification or approval phase. These vouchers can then be corrected manually.

• Change the default accounts for purchases if you want to separate vouchers where the posting of purchase invoices was not done.
• Use voucher browsing to review vouchers that were posted by automation during the verification or approval phase.
• Correct these vouchers manually when necessary.

Changing/selecting an account
The selected default accounts appear as links. By clicking the link, it changes to edit mode, meaning a dropdown menu appears from which you can select the desired account. Remember to save the changes with the Save button at the bottom of the page.

1. Check that the selected default accounts appear as links in the view.
2. Select the default account to be changed by clicking the account link.
3. Select the desired account from the dropdown menu that opens.
4. Save your changes with the Save button at the bottom of the page.

 

Frequently asked questions

Where can I find the view in which the accounts used in default postings are defined?
You can access the view via the path Financial management > Settings > Accounting settings > Accounts used in default postings.

In which situations are the default income accounts for purchase and sales invoices used?
The default income accounts for purchase and sales invoices are used if you do not change the account entry when processing a product or purchase invoice.

Why is it not recommended to change accounts 1763, 2939, and 2948?
Accounts 1763, 2939, and 2948 are used by the system's automatic entries, so changing them may cause errors in automatic functions.

Why is it not recommended to change accounts 1701, 2871, and 1521?
The accounting reconciliation view uses accounts 1701, 2871, and 1521 as default accounts, so changing them prevents the correct use of the reconciliation view.

Are default accounts mandatory and how are they created?
Default accounts are mandatory and are selected from the specification of accounts. The system automatically creates default accounts during the company setup process.

What happens when I change default accounts?
When you change default accounts, the default posting changes immediately from the moment the update is made.

What should I do if I use the Visma Mobil Scanner receipt scanner?
Define the desired clearing account in the view so that receipts can be transferred to Netvisor via automation.

What should I do if I use the accounts receivable overpayments tool?
Define the overpayment posting account in the view so that overpayments are posted correctly.

How can I identify purchase invoices whose posting was not done?
Change the default accounts for purchases so that the accountant can see through voucher browsing those vouchers where the posting of purchase invoices was not done and the automation recorded the voucher during the verification or approval phase. Correct these vouchers manually.

How do I change or select a default account?
Click the default account link, select the desired account from the dropdown menu that opens, and save the changes with the Save button at the bottom of the page.

Keywords

Netvisor, default postings, default accounts, purchase and sales invoices, accounts payable, accounts receivable, debt accounts, receivable accounts, vat entries, automatic entries, accounting reconciliation view, Visma Mobil Scanner, overpayments tool, clearing account, overpayment posting, default accounts for purchases, voucher browsing, changing an account, selecting an account

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