This guide covers the settings for financial statements in Netvisor. 

You can open the view by selecting Bookkeeping > Settings > Financial statement settings or Financial statements > Compile financial statements > Financial statement settings.

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Financial statement settings

In the financial statement settings, you define what information will be visible in the financial statement balance book.

  • Switch the settings to edit mode:
    1. Select the Edit button in the financial statement settings.

You can write the desired title in the financial statement title field. If the company needs to prepare, for example, a final settlement or interim financial statements, the title field can be changed so that the financial statement title matches the appropriate purpose. If the Financial statement executor field is left empty, the basic company of the person who executed the financial statements will appear in the field. By manually writing in the field, you can display the desired text in the balance book.

  • Define the financial statement title and executor:
    1. Enter the desired title (for example final settlement or interim financial statements) in the Financial statement title field.
    2. Leave the Financial statement executor field empty if you want the basic company of the person who executed the financial statements to appear automatically.
    3. Enter text manually in the Financial statement executor field if you want your own text to be shown in the balance book.

Signatories are added to the financial statement signature section. If there are multiple signatories, new signatories can be added in the Add new signatory section. There is no limit to the number of signatories. Additionally, you can change the order of signatories or remove a desired signatory from the view. Furthermore, the CEO/responsible person is automatically included in the financial statement signature invitation when the invitation is created from the financial period archive. If the CEO appears as a signatory twice, check that they have not been manually added as a signatory.

  • Add and manage signatories:
    1. Add signatories in the Financial statement signature section.
    2. Select Add new signatory when you want to add a new signatory. There is no limit to the number of signatories.
    3. Change the order of signatories in the view if necessary.
    4. Remove a signatory if needed.
    5. Note that the CEO/responsible person is automatically included in the financial statement signature invitation when the invitation is created from the financial period archive.
    6. If the CEO appears as a signatory twice, check that they have not been manually added as a signatory.

In the financial statement entry section, you can decide whether the entered information will be displayed in the financial statement balance book or not. The text field for the financial statement entry can be manually entered with the desired text. There is no limit to the number of signatories.

  • Define the financial statement entry:
    1. In the Financial statement entry section, choose whether the entered information is shown in the financial statement balance book.
    2. Enter the desired text manually in the Financial statement entry text field.
    3. Add signatories to the financial statement entry if needed. There is no limit to the number of signatories.

All modifications made to the settings are saved with the Save button at the bottom.

  • Save the settings:
    1. Select Save at the bottom of the view after you have made the changes.

Accounting and voucher type settings

In the accounting and voucher type settings, the active accountings from Netvisor are automatically included. Other accountings can be added by the accountant. The same principles apply to voucher types. Naming and changing the voucher number range for vouchers in Netvisor is restricted. Voucher types and voucher number range are displayed in this view based on the active fiscal year in the financial statement view. This information is visible in the balance book on the List of accountings and materials page.

  • Review and complete accountings and voucher types:
    1. Check that the active accountings are visible in the settings.
    2. Add other accountings if needed by the accountant.
    3. Note that the same principles apply to voucher types.
    4. Note that naming vouchers and changing the voucher number range in Netvisor is restricted.
    5. Use the voucher types and voucher number ranges shown in the view, which are based on the active fiscal year in the financial statement view.
    6. Note that this information is visible in the balance book on the List of accountings and materials page.


Archiving settings: The storage method for the financial statements must be manually written in the Archiving text field.

  • Define archiving settings:
    1. Manually enter the storage method for the financial statements in the Archiving text field.

Accountings: In the accountings section, you select which accountings the financial statements include. For example, different sub-accountings can be listed in this section. Information can be added manually through the Edit button in the Add new accounting section and you can choose whether the information will be visible or not. The Selected option makes the information visible.

  • Define accountings:
    1. In the Accountings section, select which accountings are included in the financial statements (for example different sub-accountings).
    2. Select Edit and then Add new accounting when you want to add a new accounting.
    3. Choose whether the accounting is shown in the balance book. The Selected option makes the information visible.

Voucher types: Displays the company's voucher types and the first and last voucher number. Naming and changing the voucher number range for vouchers in Netvisor is restricted.

  • Check voucher types:
    1. Check that the company's voucher types are visible in the settings.
    2. Check the first and last voucher number for each voucher type.
    3. Note that naming vouchers and changing the voucher number range is restricted in Netvisor.

Balance sheet specification settings

For balance sheet specifications, existing information can be changed, but there can only be one creator, reviewer, and approver for the balance sheet specification. The creator information for the balance sheet specification also appears in the financial period archive in the "Accountant" field.

  • Define the creator, reviewer and approver of balance sheet specifications:
    1. Change the existing information for balance sheet specifications if needed.
    2. Make sure that there is only one creator, one reviewer and one approver for the balance sheet specification.
    3. Note that the creator information for balance sheet specifications appears in the financial period archive in the Accountant field.


In the opening balance and period change section, you decide whether the opening balances and period changes are displayed in the balance sheet specification.

In the zero balance rows section, you can choose whether zero balance rows are displayed in the balance sheet specification. The selection includes zero balance accounts and tracking objects.

  • Define the presentation of balance sheet specifications:
    1. In the Opening balance and period change section, choose whether opening balances and period changes are shown in the balance sheet specification.
    2. In the Zero balance rows section, choose whether zero balance rows are shown in the balance sheet specification.
    3. Note that the zero balance rows selection applies to zero balance accounts and tracking objects.

Financial statement report settings

On the financial statement report settings tab, you can decide on the formation of attachment data documents. The options are to create attachment data documents as a separate report or after the balance sheet specifications.

  • Define the formation of attachment data documents:
    1. Open the Financial statement report settings tab.
    2. Choose whether attachment data documents are created as a separate report or after the balance sheet specifications.

If the formation of the balance sheet specification is slow and there are multiple attachment data documents, it is advisable to try creating attachment data documents as a separate report.

  • Improve formation speed if needed:
    1. Select attachment data documents as a separate report if the formation of the balance sheet specification is slow and there are multiple attachment data documents.

Translation of settings and modification of title information

It is possible to modify the title texts in the financial statement settings and set translations for the texts. Defining translations in the financial statement settings is possible when foreign languages such as Swedish and/or English are defined in the company's basic data (Company menu > Company basic data and settings > Basic data).

  • Enable translations:
    1. Open Company menu > Company basic data and settings > Basic data.
    2. Define Swedish and/or English as foreign languages if you want to use translations in the financial statement settings.
    3. Edit title texts in the financial statement settings and add translations for them.

Editing title texts allows you to modify previously fixed title information printed in the financial statements. At the same time, it is possible to provide a translation for the modified texts, which will be printed when the user's default language is changed.

Editing and translating titles is possible for the following titles:

Financial statement settings:

  • Financial statement title                 
  • Financial statement entry text         
  • Financial statement entry signature location             
  • Signature page title
  • Financial statement signature
  • Signature location

Accounting and voucher type settings:

  • Archiving text                 

Balance sheet specification settings:

  • Creator entry                 
  • Review and approval entry

The fiscal year interval of the financial statements is automatically printed in the financial statement title information below the title given in the settings.

Frequently asked questions

Question: How do I edit the financial statement settings in Netvisor?
Answer: Open the view by selecting Bookkeeping > Settings > Financial statement settings or Financial statements > Compile financial statements > Financial statement settings and select the Edit button.

Question: How do I change the financial statement title and the financial statement executor information?
Answer: Enter the desired title in the Financial statement title field. Leave the Financial statement executor field empty if you want the basic company of the person who executed the financial statements to appear automatically, or enter the text you want in the field.

Question: How do I add and manage financial statement signatories?
Answer: Add signatories in the Financial statement signature section by selecting Add new signatory. You can change the order of signatories and remove signatories. The CEO/responsible person is added automatically to the signature invitation from the financial period archive.

Question: How do I define whether the financial statement entry is shown in the balance book?
Answer: In the Financial statement entry section, choose whether the information is shown in the balance book and enter the desired text in the Financial statement entry text field.

Question: How do I choose which accountings and voucher types are included in the financial statements?
Answer: In the Accountings section, select the accountings included in the financial statements and add new accountings if needed. In the Voucher types section, check the company's voucher types and the first and last voucher number.

Question: How do I adjust the presentation of balance sheet specifications (opening balance, period change and zero balance rows)?
Answer: In the balance sheet specification settings, choose in the Opening balance and period change section whether opening balances and period changes are shown, and in the Zero balance rows section whether zero balance accounts and tracking objects are shown.

Question: How can I speed up the formation of the balance sheet specification if there are many attachment data documents?
Answer: On the Financial statement report settings tab, choose that attachment data documents are created as a separate report instead of after the balance sheet specifications.

Question: When can I use translations in financial statement title information?
Answer: You can use translations when Swedish and/or English have been defined as foreign languages in the company's basic data (Company menu > Company basic data and settings > Basic data). After this, you can edit title texts in the financial statement settings and add translations for them.

Keywords

Netvisor, financial statement settings, balance book, financial statement title, financial statement executor, financial statement signature, financial statement entry, accountings, voucher types, archiving text, balance sheet specification settings, creator, reviewer, approver, opening balance, period change, zero balance rows, financial statement report settings, attachment data documents, translations, editing title texts

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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