This guide explains how to create models from a product by defining properties and values. The guide includes creating, management, editing, and selecting models for use.
You can open the functions related to creating models by selecting Products > Product card > Properties and models > select the main product.
CONTENTS
- Example of a model variation
- Formation of model price
- Bulk handling of models
- Models in use
- Creating models
- Properties and values
- Actual creation of models
- Removing incorrect models
- Creating specific combinations
It is possible to create different model variations from a product. This is based on the properties defined for the product and their values. The models of the product are different options of the same product, for example, the size and color of the product can change.
You can read more about properties and adding them to a product in our Ominaisuudet, arvot ja arvojoukot guide.
Example of a model variation
The example product is a shelf available in two widths (100 cm and 50 cm) and two colors (gray and brown).
Property and value options:
- Width: value 100 or 50
- Color: value brown or gray
From these, it is possible to create 4 different models (i.e., property combinations):
- width 100cm, color brown
- width 100cm, color gray
- width 50cm, color brown
- width 50cm, color gray
Formation of model price
It is possible to assign coefficients to the values of properties and determine their absolute impact on the price. In a model, which is a combination of different values (e.g., 100cm and gray), the price is formed from the product's base price using these coefficients and changes.
Bulk handling of models
Models can be handled in bulk in the process basket like individual products. Additionally, information can be updated for models on the main product's product card, where the models' own product cards are compiled.
Models in use
From the models created for a product, it is possible to separately select which are in use and which are not. In the main view of the main product (the first tab of the product view), only the models in use at that moment are shown in a table.
If a model ceases to exist, i.e., it is no longer delivered, remove the model so that it can no longer be used incorrectly. This can be done on the main product's Properties and models tab, where the model can be removed using the red cross at the end of the row. Removal is only possible if the model has not been used, i.e., there are no historical traces of it in accounts payable or accounts receivable. If removal is not possible, deactivate the model as described below.
Selection/management
The selection of models in use is done on the main product's Properties and models tab.
By default, all created models are available.
If a model is no longer desired to be available, do as follows:
- Remove the selection from the model row.
- Save the selections.
After this, the deactivated models are shown separately in the table. These models can no longer be sold or ordered. If a model has been used in accounts payable or accounts receivable, it cannot be removed, only deactivated, in order to preserve historical data.
Initial situation:
Remove the selection from the bottom row and press the Save button.
In this case, the model becomes passive and is no longer selectable for sales, procurement, or stock handling. A passive model can be returned back to active by checking the model under the Selectable status and pressing the Save button.
Creating models
The creation of product models is done on the product's Properties and models tab.
Note: Models can only be created for an unused product that has not had sales, purchase, or stock transactions formed in the system. If such a product is to be converted into a model structure, a new version must be made of it.
You can only create models for a product that has not been used in accounts payable or accounts receivable. If the product itself has been sold, for example, you can no longer create models for it. In that case, the product becomes the main product and its models become the actual sellable products. This situation arises if the structure is attempted to be modified later. Due to conflicts, a new version of the product must be created, and the desired models can be built for this new version.
Example (goal)
There are, for example, the following combinations of the product:
- width 50, color brown
- width 100, color brown
- width 100, color gray
Properties and values
Creating models is based on combining properties and their values, so the main product must have the necessary properties selected and the necessary values chosen for them.
See more information about creating properties and selecting them for products in our guide: Ominaisuudet, arvot ja arvojoukot
Actual creation of models
When suitable properties and their values (with possible price changes) are set, you can start the actual creation of models.
Models are created by selecting the desired values from each property box and pressing the Create models from selected button. The function creates all possible value combinations (i.e., models) from the selected values.
Do the following steps:
- Select from the values picked for the main product those that you want to use.
- Press the Create models from selected button.
- Check the model variations formed from the properties and values.
>> FORMED MODELS
- width 50cm, color brown
- width 50cm, color gray
- width 100cm, color brown
- width 100cm, color gray
Removing incorrect models
If there are only a few combinations that are not in use, it is easier to create all possible combinations and then remove those that are no longer valid. For example, in the example, the gray shelf is only available in 50cm width. The incorrectly created model can be removed using the cross at the end of the row (the one with a width of 100 cm and color gray).
If a model has been used before but will not be in the future, it can be deactivated but not removed if it has been used in accounts receivable or accounts payable.
Removal is done from the red cross button at the end of the row. The model can be edited from the Edit button next to it.
Creating specific combinations
If there are only a few possible combinations and the above creation method would mean removing most of the created models, it may be faster to directly create the correct existing value combinations.
For example, first create 100cm wide shelves, which are available in both gray and brown.
>> FORMED MODELS
- width 100cm, color brown
- width 100cm, color gray
Then create 50cm wide shelves. In the example, these are only available in brown. So select the correct width and only brown instead of both colors.
>> FORMED MODELS
- width 50cm, color brown
The user now has the models created according to the goal.
From the created models, it is possible to select which ones are actually in use. Thus, the user can create all possible combinations and deactivate the few that are not actually available. If a created model becomes relevant later, it can be selected for use.
Models on the report
Below is an example from the Product statistics by group report. The main product is pants, which includes different models as sizes. Models have been sold on invoices, and the report updates the quantity sold for the main product as the total quantity sold for all its models.
Frequently asked questions
Question: What do product models and model variations mean?
Answer: Product models are different options of the same product that are formed from properties and their values, for example different size and color.
Question: When can I create models for a product?
Answer: Models can only be created for a product that has not been used in sales, purchase, or stock transactions. If the product has already been used, a new version must be created, and the models are created for this new version.
Question: How is the model price formed?
Answer: The model price is formed from the product's base price and the coefficients given to the property values and their absolute price effects.
Question: How do I deactivate a model if it is no longer sold?
Answer: Remove the selection for the model on the main product's Properties and models tab and save. The model becomes passive and can no longer be sold or ordered, but historical data is preserved.
Question: When can I completely remove a model?
Answer: You can completely remove a model using the red cross at the end of the row only if the model has not been used in accounts payable or accounts receivable.
Question: What should I do if I only want certain value combinations as models?
Answer: You can either create all possible combinations and remove the incorrect models or directly create the correct value combinations by selecting only the values from which you want the models to be created at a time.
Keywords: model, model variation, properties, values, value sets, main product, properties and models, product statistics by group
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