This guide covers the management of cost objects in Netvisor. You can find the view by navigating to Financial Management > Settings > Cost Object Management.
Netvisor has a multidimensional cost object calculation system, where a financial transaction, income, or expense can be recorded on multiple parallel main levels, for which sub-levels to be monitored are created. The structure can be hierarchical. This allows the creation of a cost object calculation matrix that particularly serves the needs of a company's internal accounting. A cost object in Netvisor is a function used for tracking and reporting. Cost objects include, for example: cost centers, dimensions, projects, initiatives, and industries.
The name field of the cost object is alphanumeric, you can use as a name: numbers, letters, or combinations of the above.
Cost object calculation is available in all modules; sales invoices, purchase invoices, vouchers, time tracking, and payroll.
On the cost object page, there is a selection for the cost object header and pagination to retrieve a reasonable amount of cost objects at once. Pagination is automatically displayed when there are more than 1000 cost objects. Otherwise, pagination is displayed when a cost object header is selected.
Rights to add cost objects: Adding a cost object header and the actual cost object requires editing rights to basic accounting functions. If the user is only intended to view cost objects, then read rights are added to basic accounting functions.
Add a new header: Creating a cost object starts with creating a header. The system has dynamic and hierarchical cost object calculation, where the user can first create cost object calculation headers, whose titles are visible in voucher and purchase invoice entries. Headers are based on alphabetical order. There can be multiple headers in parallel, but it is recommended to use two or three headers, which usually achieve sufficient target tracking.
Cost objects can be given a default object, allowing the cost object to be set either behind the customer or the product (a header alone is not enough, there must be an actual cost object under this header). If "not in use" is selected, the cost object must always be selected manually. The default object can be enabled from Sales Basic Information, where the selection for Sales Invoice Default Cost Objects is chosen as Line Item Specific.
Show hidden: Used cost objects can be hidden, making them no longer available in transaction entries, but still reportable. In other words, the cost object does not disappear from an existing voucher, but it cannot be selected for a new voucher until the cost object is active again.
Hiding a cost object requires at least the following rights:
- Editing rights to basic reporting on the accounting side.
- Editing rights to basic accounting functions
- Editing rights to cost object management
Select the rows to be hidden from the Hidden column. Save the visibility status with the button at the bottom of the page. Hidden rows can be displayed with the Show Hidden link at the top of the page.
Functions:
New cost object: New cost objects can be added from the Add New Object icon in the Function column (first icon). If this is done from the header row, Netvisor creates the cost object under the header. If a hierarchical structure is desired and a sub-object is to be created, this new object creation is done from an existing cost object row.
Editing: Information can be edited from the Edit icon in the Function column (middle icon). The names of object headers and their sub-levels can be changed, and it does not affect accounting. The view also allows moving the object under the same header. A cost object cannot be moved under another header. Editing a cost object requires editing rights to basic accounting functions.
Deletion: To delete a cost object or header level, it must not be in use on any voucher or invoice. Additionally, it must be checked that the cost object is not bound to a customer or product. Once all these connections are removed, the cost object can be deleted normally.
Mass addition of cost objects: Mass addition of cost objects cannot be done directly in Netvisor in cost object management, but cost objects must be added individually. Alternatively, cost objects can be imported using data import, for example, with a memo voucher, which is canceled from accounting after the import. Cost objects imported with data import remain in Netvisor, but they cannot be imported hierarchically. Hierarchies must be manually edited in cost object management. In data import, cost objects go to the top level, and their hierarchies must be manually edited as desired.
If the object has been used extensively or its usage locations are difficult to find, the object can be hidden from view. The object can also be renamed differently, so a potentially incorrectly established object can be reused in the correct place in the hierarchy.
When a cost object is being deleted, its current usage is checked from the following places:
- voucher lines
- product group, customer group, product, customer, sales invoice line, vendor
- purchase invoices
Deleting a cost object requires at least the following rights:
- Editing rights to basic reporting on the accounting side.
- Editing rights to basic accounting functions
- Editing rights to cost object management
Moving: The order of objects at the same level can be varied with the icons on the left side of the row. A cost object cannot be moved under another header.
Hierarchical cost object entries: When cost object structures are hierarchical, entries recorded at a lower level automatically sum up to higher levels in the hierarchy. For example, entries recorded at level 3 are visible on all hierarchically higher levels in reporting, even if the entry is not directly made to them.
Keywords: Cost object, deleting cost object, cost center, cost object calculation
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