This guide explains the construction industry reporting procedure in Netvisor.

Netvisor supports the construction industry reporting procedure, and the function can be found in Netvisor under Financial Management and Obligations in the section Construction Industry Reports. Changes made by the Tax Administration to the information to be reported and the reporting deadlines have been implemented in Netvisor at the beginning of 2020. Netvisor uses a site-specific reporting method for reports. 

To use the function, the company must have Netvisor's purchase ledger in use. For managing sites and contracts, the user must have editing rights to the basic functions of the purchase ledger. For reporting hourly information, the Salaries and Travel service must also be activated. Accountant rights are required to send reports.

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Implementation

If reporting has not been used in Netvisor before, the first step is the implementation phase. By clicking the "Activate service" button, you will be taken to the settings homepage.

The identifier information of the data provider is automatically retrieved from the company's basic information. The contact person's information is filled in by the user through the Edit information button. To link purchase invoices to contracts, the option "Show site selection on purchase invoice accounting line" must be enabled in the settings.

Creating a site and contract

You can create a site in the section Sites > Create new site

Contracts are created under the site, and their information can be selected for the purchase invoice. You can create a contract by opening the site information and then at the bottom section Add new contract.

Allocating accounting lines and hourly information to contracts

After creating contracts and enabling the site selection view on the settings page, you can then allocate accounting lines to contracts from the purchase invoice.

The function works like calculation targets, and setting them requires the same user rights as setting calculation targets, i.e., at least editing rights to the basic functions of the Purchase Ledger and Purchase Ledger views and lists. If the purchase invoice is already accounted, adding a contract requires accountant rights for such a purchase invoice. You can select contract information on the accounting line under the Contract heading from the magnifying glass icon.


For processing hourly information, the company must have the HRM Travel service in use. Hourly information can be allocated to contracts in the same way as accounting lines on purchase invoices. After activating the site information, a new column "Contract" appears in the employee's time entry view.

From the time reports (Time > Time reports), you can get time reports by site and by contract.

Time report by site: Hours recorded by employees for the site and total hours for the site.


 

Time report by contract: Hours recorded by employees for the contract by contract/site total.



From the time reports (Time > Time reports), you can get time reports by site and by contract.

Time report by site: Hours recorded by employees for the site and total hours for the site.


 

Time report by contract: Hours recorded by employees for the contract by contract/site total.

Reporting information

Reporting is done in the section Reporting. Reporting requires the accountant KP role.

Purchase invoice information can be reported directly to the tax authorities through this section. The tax-free amount of purchase invoices is reported to the tax authorities, and when using the VAT code RAOS, the tax amount is recorded in the VAT receivable and payable accounts. There is no direct reporting support for employee information yet, so those in the role of main contractor or client must report directly through the tax authorities' ilmoitin.fi service.

You can report information to the tax authorities from the homepage of Site Information Management. First, the user receives a list of unreported sites / month, and from these, you can select the sites and months to be reported. You can select multiple reports at once and report them through the "Make basic report from selected" button at the bottom. You can also report the information of one site by selecting "Make basic report" from the dropdown menu behind the site. A zero report cannot be sent to the tax authorities unless it is the first reportable month of the site. 

Once the selection is made, you move to a view where the information can still be checked, and if necessary, the information can still be changed.

Once the information is confirmed to be correct and you want to send it, proceed to send the report to the tax authorities with the Send basic report button. A certificate must be valid for sending Tax Administration Certificate. After sending the information, the user receives a notification of successful sending or a request to correct incorrect information if any information was not correct. Please note that there may be delays in the visibility of reports at the tax authorities due to the transfer times of reports through different reporting channels.

If you want to send the information yourself or use another program for sending, you can also download the information for yourself from the "Download ready-to-send material" button. In this case, Netvisor interprets the material as manually sent by the user.
Note! If you download the material, you can no longer send the report through Netvisor to the tax authorities, but it must be sent directly from Omavero, for example.

Employee information cannot be reported directly to the tax authorities from the system. However, employee information can be obtained as a report for the target month from the time entry report view (previously reviewed report) so that the information can be reported to the main contractor / client.

The generated report can be imported into Excel, making it easy to edit and forward. If you are in the role of main contractor or client, you can report the information through the ilmoitin.fi service.

If there is separate access control organized by the client at the site, then the collection and sending of employee information in Netvisor can be disabled from the site settings by checking the box "Do not report site personal information," so that the site employee information is excluded from the generated reports / reports.

The last report is sent from Netvisor as a normal basic report. The site and contract must be active when the last report is sent. Once the last report is sent, the contract can be set to the status Ended in Netvisor. No separate termination report is made.


According to the tax authorities' instructions, a sent report can also be completely deleted. The deletion report can be made by drilling down into the site information. The page contains "Site condensed report history," where the last column contains a menu from which the deletion report can be made. Sending a correction report is also possible from here. The deletion report only deletes previously sent material and does not delete any material from Netvisor itself. The deletion report must be made through the same channel as the previous report from which the deletion report is to be made. So if the original report was made from Netvisor, the deletion report must also be made from Netvisor.

If you send a deletion report, a correction report or a new basic report cannot be made if the specific time window given by the tax authorities for these is not open.

Correction report

A correction report must be made if changes have been made to the site or contract information after sending the basic report. If this has been done, information about these sites will appear on the "Notable reports" tab, where the correctness of the change can be checked and the report sent to the tax authorities. In the example below, the amount reported to the tax authorities has been changed. 

In the last column, there is a menu from which the correction report can be sent. As with the basic report, when sending a correction report, the information can still be changed before the actual sending. The same reporting channel must be used for correcting or deleting information as in the original material.

Historical data

You can view completed sites under the Sites tab by selecting the site status as "Ended."

You can view already given site reports by drilling down into the site information and from there to "Site condensed report history" and from the dropdown menu behind the individual period "Show material."

Stopping the use of the reporting service

Once activated, the reporting service cannot be removed from use. The service is not charged separately, so there is no billing for it. If you do not use the service, we recommend removing the option "Show site selection on purchase invoice accounting line" from the connection settings. This way, the information does not appear unnecessarily on the purchase invoice and does not interfere with the use of the purchase ledger.

Report sending fails

If sending the construction industry report fails, the system will notify the user of this in the sending view:

If the following notice appears in the inspection result "Error in identifier: Business ID or personal ID is missing or incorrect," then check the supplier's Business ID. There should be no spaces before or after the number series in the Business ID field on the supplier card, as this may cause an error. By going to the supplier card "Purchases > Suppliers > Supplier listing," you can edit the Business ID on the supplier card.

If it is the first report for the contract and no purchases have been recorded for the contract yet, the first report will remain in error due to missing information in this case. Then the report must be downloaded from the "Settings" tab and sent manually using the ilmoitin.fi service. According to the Tax Administration's instructions, the construction industry report is given when the contract starts or the first advance payment is received. And from then on, the report is only given if there are reportable purchases, i.e., euros appear on the report.

Please note that if there is an advance payment (purchase invoice before the contract start date) for the contract, then for the advance payment to be included in the report, the advance payment (purchase invoice entry date) must be in the same month as the contract start date. If the advance payment (purchase invoice entry date) is in a different month than the contract start date, the advance payment is considered in the "Purchases accumulated total" field, but it does not automatically appear on the first basic report.

FAQ

Why can't I select a site for the purchase invoice?

Contract information appears on the purchase invoice. Contracts must be created for the site so that the information can be selected for the purchase invoice.

Why can't I send a zero report to the tax authorities?

A change has been made to the program at the request of the tax authorities that from 2.3.2023 onwards, sending a zero report will not be possible unless it is the first month to be sent for the site. 



Keywords: Construction industry reporting, contract, deletion report, correction report

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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