CONTENT
Employee information
If the employee's regular weekly working hours differ from the regular weekly working hours set for the salary model, for example due to part-time work, the employee's regular weekly working hours must be defined for the employee's current employment contract. The regular working hours of a part-time employee are maintained in the employee's information on the employment contracts tab.
Salaries > Personnel > Employee listing > Click on the employee's name > Employment contracts > edit
The value entered in the column is visible for the employee in the Working hours recording function.
Flexitime balance update
If the employee is using flexitime tracking, the employee's information must also be updated with Time management information. The start date and number of hours for the flexitime balance must be updated before the employee's first working hours recording, when the working hours have changed, to ensure the flexitime calculation works correctly.
Salaries > Personnel > Employee listing > click on the employee's name > Time management information
Example
New working hours start from 1.11., working hours change from 100% > 80%. After the employee's working hours recording on 31.10., the employee's flexitime balance status is checked or the status is checked on 1.11. before the working hours recording for that workday in the Working hours recording function.
After this, the changed regular weekly working hours are updated in the employee's employment contract information. Once the regular weekly working hours are saved, the employee's Time management information is updated in the "Flexitime tracking started" and "Flexitime tracking started" columns in Time management information. The start date is saved for the day when the "new" working hours begin, in this case 1.11.
Working hours recording
Netvisor's working hours tracking is designed so that weekly working hours are distributed to each workday of the week, typically Monday-Friday. Netvisor's Working hours recording function recognizes public holidays and therefore does not calculate working hours for a workday that falls on a public holiday. The Working hours recording function also automatically calculates the length of the workday.
Example
The regular weekly working hours corresponding to 100% working hours is 37.5 hours. 80% working hours is then 30 hours per week.
The working hours tracking calculates the length of one workday as 6 hours (6 hours * 5 days = 30 hours / week)
Generally, however, shortened working hours are given as a day off. In this case, the employee can record their hours for example over four workdays (7.5 h*4 days=30 h/week = weekly working hours full), (see image below, point 1) and for the fifth workday, a 0.00 hour recording is entered, to correct the "flexitime hours" accumulated during the current week (point 2.). Below is a screenshot.
Working hours recording accumulates flexitime from Monday to Thursday, as the program-calculated working hours per workday would be six hours, but more working hours have been recorded, i.e., 7.5 hours. 1.5 hours accumulate as flexitime for each workday from Monday to Thursday. If 0.00h working hours are not recorded for Friday, the possible flexitime tracking will be incorrect, and the flexitime will be distorted from the "flexitime hours" accumulated from Monday to Thursday. The zero (0.00 h) working hours recording for Friday corrects the flexitime by one workday, i.e., six hours, which is the total sum of flexitime accumulated from Monday to Thursday. Thus, the end result for flexitime is +/- 0.
For this reason, the 0.00h working hours recording is important to enter for the agreed day off. If on any workday with this recording style, the working hours exceed 7.5 h, the recorded working hours exceeding this will accumulate flexitime.
It should be noted that flexitime hours are "incorrect" until the working hours for the entire workweek are recorded in the Working hours recording function, including the day off, i.e., the 0.00h working hours recording, which corrects the flexitime balance.
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