This guide explains how to bypass the VAT lock in Netvisor. When VAT is calculated in a company, the system locks the respective month, and the VAT lock date moves to the last day of that month. The VAT lock prevents the modification of transactions so that no entries affecting VAT are made for a locked period and no changes are left unreported to the tax authorities. If you need to edit a transaction in the past and the period has already been locked after VAT has been recorded, bypass the VAT lock for the desired month.

When you bypass the VAT lock for the desired month, you can edit the transactions of that month. The lock bypass is personal: only the user who bypasses the lock can edit old transactions. For other users, the lock remains in effect.

CONTENT

VAT lock bypass

Open the VAT lock bypass from one of the following:

  • Select Financial management > VAT calculation > the VAT lock bypass tab in the top menu.

  • Select Homepage > Locks widget. From the widget, go to the Fiscal year management homepage, where you can access the VAT lock bypass. The widget also shows the company’s current lock dates.

  • Select Financial management > Financial statements > the Fiscal year management link. Open the VAT lock bypass from Fiscal year management. In Fiscal year management, you can see all locks that are active in Netvisor (excluding payroll locks). The Locks widget on the homepage also directs you to this view.

In the Fiscal year management view, check the following:

  • Section 1: Perform the VAT lock bypass.
  • Section 2: See up to which month-end the VAT lock is currently set.
  • Section 3: See up to which day the accounts payable is locked.

Note the following effects:

  • The accounts payable lock date affects only accounts payable.
  • The VAT lock affects the entire system.
  • If the VAT lock is closer to the present day than the accounts payable lock, the VAT lock overrides the accounts payable lock date.
  • Use the accounts payable lock if you want to lock accounts payable more recently than the system-wide VAT lock.

You can change the dates of the VAT lock and the accounts payable lock using the button in front of sections 2 and 3:

  • Select a new date for the lock.
  • Do not move the VAT lock date from here if the changes you are making affect VAT.
  • Note that when the date is moved in this way, the system does not invalidate the existing VAT voucher.
  • If you record VAT again for a month that already has a VAT voucher, the system records the already recorded VAT amount only to the rounding difference account.
  • Use the date shift only with consideration and full awareness of its effects.
  • You cannot move the date to a locked or sealed financial period.

Perform the actual VAT lock bypass as follows:

  1. Select Fiscal year management > the VAT lock bypass link.
  2. Open the view with a dropdown menu.
  3. Select from the dropdown the month for which you want to make the bypass. The list shows the months of the open financial period before the period lock date.
  4. If the company has multiple open financial periods, make sure you select the correct month and year.
  5. Confirm the bypass. The system automatically invalidates the existing VAT entry for the selected month in the background.

The bypass is made for the month whose transaction you want to edit and for which a VAT calculation has already been created.

If, for example, you want to edit vouchers for january 2020:

  • Select january from the list.
  • If the company has multiple open financial periods, make sure the selection is for the correct year.

After you have activated the bypass, the view looks like this (in this example, the bypass is activated for january 2020):

When the bypass is activated:

  • The selected month is open only with the credentials of the user who performed the VAT lock bypass.
  • You can make the necessary entries and changes for that month.

Check the locks in the Fiscal year management view:

  • You can see that VAT is locked for other users, for example until the end of february.
  • You can see for which month the bypass was made.
  • You can see which user made the bypass.

Canceling VAT lock bypass

Cancel the VAT lock bypass after you have made the necessary corrections to the vouchers:

  1. Make sure that the bypass is canceled by the user who originally made it. (If the VAT lock bypass is forgotten by the person who performed it, anyone with the KP role can cancel it.)
  2. Select Financial management > Financial statements > Fiscal year management.
  3. In the locks section, select the VAT lock bypass link again.

In the view that opens, proceed as follows:

  1. Press the Cancel bypass button.

When you press the Cancel bypass button, proceed as follows:

  1. You are automatically directed to the VAT calculation for the respective month.
  2. Record VAT again from the bottom of the VAT calculation.
  3. Let the system create a new VAT voucher in the background to replace the previously invalidated voucher.
  4. Check the VAT calculation according to the normal rules and principles for recording VAT.
  5. After you have recorded VAT (and the rounding difference), make sure that the voucher is formed again normally.
  6. If you have made corrections affecting the VAT period tax return, recreate the period tax return for the respective month from the self-initiated taxes view.

Balance remains on the VAT account

Note the balances of the VAT accounts as follows:

  • VAT calculation zeros at month-end the balance of the VAT debt and receivable accounts (by default accounts 1763 and 2939).
  • If you have manually edited the lock date, a situation may arise where the balance is not zero at the end of the month.

In this case, proceed as follows:

  1. Perform a VAT lock bypass for the respective month.
  2. Cancel the bypass as described above.
  3. Let the program recalculate VAT for that month.

If a balance remains on the system’s VAT accounts from a closed financial period:

  1. Manually zero the balances with a voucher.
  2. Read more about a manually created zeroing voucher here.


Frequently asked questions

Q: Why is the VAT lock used in Netvisor?
A: The VAT lock prevents the modification of transactions for a locked month so that entries affecting VAT are not made afterwards and changes are not left unreported to the tax authorities.

Q: Who can edit transactions after the VAT lock bypass?
A: Only the user who has performed the VAT lock bypass can edit old transactions. For other users, the lock remains in effect.

Q: How do I open the VAT lock bypass view?
A: Open the view from the top menu of VAT calculation, via the Locks widget on the homepage to Fiscal year management, or via Financial management > Financial statements > Fiscal year management.

Q: What happens when I perform a VAT lock bypass for a month?
A: The system automatically invalidates the existing VAT entry for that month, and the month is opened for editing only for the user who performed the bypass.

Q: Who can cancel the VAT lock bypass?
A: Primarily, the bypass is canceled by the user who performed it. If the bypass is forgotten, any user with the KP role can cancel it.

Q: What do I need to do when I cancel the VAT lock bypass?
A: Go to the VAT calculation for the respective month, record VAT again from the bottom of the calculation, and make sure that a new VAT voucher is created. If necessary, create a new period tax return from the self-initiated taxes view.

Q: What should I do if a balance remains on the VAT account at month-end?
A: Perform a VAT lock bypass for the respective month and cancel it so that the program recalculates VAT. If a balance remains on the VAT accounts for a closed financial period, zero the balances with a manual voucher according to the instructions.

Q: What is the difference between the VAT lock and the accounts payable lock?
A: The VAT lock affects the entire system, whereas the accounts payable lock affects only accounts payable. If the VAT lock is more recent, it overrides the accounts payable lock date.

Keywords: VAT lock, VAT lock bypass, canceling VAT lock bypass

This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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