Changes in holiday calculation methods in the infrastructure sector are handled in Netvisor by using two different holiday calculation methods simultaneously for the employee. Technically, using two holiday calculation methods is implemented so that holidays are paid with the "old" holiday calculation method and accrued with the "new" holiday calculation method.
Step-by-step changes in holiday calculation methods
- Create a new holiday calculation method "Percentage-based holiday calculation" (or something else) in the company's Netvisor environment and edit the calculation formulas to achieve the desired outcome.
Help: Adding a new holiday calculation method - Remove the selection "Included in calculation by default" from the salary type settings of holiday calculation methods for the salary types that pay this holiday calculation method. You can open the view or perform the action by selecting Payroll > Payroll > Salary model management > Salary types of holiday calculation methods > Click on the salary type name. This prevents the paying salary types from being included in payroll when holidays are recorded as taken and to be paid.
This procedure is done for both holiday pay and holiday bonus salary types. Do not do this for salary types affecting accruals, so that the holiday accruals handled on the payslip appear as desired on the holiday accrual view monthly. - Remove the same setting "Included in calculation by default" from the salary types "Holiday pay accrual" and "Holiday bonus accrual" of the KPA holiday calculation method.
When these settings are turned off for the correct holiday calculation method salary types, they are not automatically included in the payslips and require manual handling. As a result, the holidays to be paid and accrued holidays are handled according to the formulas of the correct holiday calculation methods during this transition phase. Be careful to edit the salary types of the correct holiday calculation method. - In the employee's basic information, both holiday calculation methods should be enabled when all pay periods of the holiday credit year 2022-2023 have been handled and the new holiday credit year begins, when this method is intended to be applied.
- When the holiday credit year 2024-2025 begins in the spring on April 1, 2024, add the settings "Included in calculation by default" back to the settings of the paying salary types of the percentage-based holiday calculation method, and disable the "old" holiday calculation method from the employee's basic information.
- In the case of a final account situation, handle those holidays manually on the payslip. The program does not recognize at which stage to use which holiday calculation method and how those should be handled at each stage of the holiday credit year and transition phase in progress.
Frequently asked questions
Why should the "Included in calculation by default" setting be removed?
Removing the setting prevents the paying salary types from automatically being included in payroll when holidays are recorded as taken and to be paid during the transition phase.
How do I handle the final account situation?
In the case of a final account, holidays must be handled manually on the payslip. The software does not automatically recognize which holiday calculation method should be used during the transition phase.
What should I do when the new holiday credit year 2024-2025 begins?
Restore the selection "Included in calculation by default" to the settings of the paying salary types of the percentage-based holiday calculation method and disable the "old" holiday calculation method from the employee's basic information.
Keywords: Infrastructure sector, holiday calculation method, Netvisor, accrual, percentage-based holiday calculation, holiday credit year, final account, KPA
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